✓Tender information last checkedLast checked 21 Oct 2026, 19:34.
Opportunity overview
This tender opportunity has been issued by Aspire Academy Trust (the Trust), and Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system, with the capability to support a fully managed payroll service. Full details of all contract requirements are set out in Document 2: Specification of Requirements. The Trust comprises multiple academies operating under a unified governance structure and workforce framework. To support effective workforce management, regulatory compliance, and strategic oversight, the Trust requires a fully integrated HR and Payroll platform operating from a single, authoritative dataset. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.
Classification
CPV48000000 — Software package and information systems
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Inconsistent or late inputs from academies can cause payroll errors. 2. Integration & Systems Compatibility Risks: Unclear or evolving integration requirements may disrupt operations. 3. Implementation & Transition Risks: Complex migrations, legacy data, and tight timelines can cause failures. 4. Compliance & Legislative Risk: High risk of non? compliance with LGPS, TPS, HMRC, and sector requirements. 5. Governance & Approval? Chain Risk: Multi?level approvals may delay payroll runs. 6. Service Reliability & Business Continuity: Outages or poor resilience may cause missed pay dates. 7. Vendor Performance, Capacity & Resourcing Risks: Under?resourcing can slow turnaround and increase errors. 8. Query Management & Support Risk: Insufficient helpdesk responsiveness impacts accuracy and staff satisfaction. 9. Contractual & Liability Risks: Liability caps may be insufficient for high?impact payroll errors. 10. Scalability & Expansion Risks: Onboarding new schools can be delayed or inaccurate. 11. Cultural, Process & Change Management Risk: Low adoption and inconsistent processes increase error likelihood. 12. Trust Control & Visibility Risk: Reduced visibility or audit access undermines governance.
The Trust requires the following payment profile: a. Implementation Costs • 25% invoiced upon Contract Signature • 25% invoiced upon completion of the build • 25% following completion of testing • 25% following go live plus 1 month b. Table B All Inclusive Cost • Monthly invoice in arrears where it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or missions), these will be taken account of within the next invoice.
To constitute a pass, Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation’s gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, the Tenderer may be rejected. Insurance requirements - can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £5m c. Professional Indemnity Insurance = £1m d. Product Liability Insurance = £1m e. Cyber and Data Protection Insurance = £1m
Criterion 2
Type
technical
Description
Relevant Experience & Contract Examples Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability. Organisational Standards Please provide details of the Quality Management and Information, Security standards such as ISO 9001 and ISO 27001, or equivalent internationally recognised certifications. You must confirm that the scope of these certifications explicitly covers the services proposed within this procurement or will commit they will be in place for the start of the contract. Where equivalent standards are offered, please explain how they meet or exceed the requirements of the specified ISO standards.
Suitability
Sme
Yes
Contract period
Starts
1 Jun 2027, 01:00
Ends
31 May 2030, 23:59
Max Extent Date
31 May 2033, 23:59
Renewal
Description
The possible extension of three (3) further years in 12- month intervals (3 + 1 +1 + 1).
Options
Description
The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll.
The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
Buyer location · St. Austell · UKK30 · PL25 4FD · United Kingdom
Delivery location · UKK3 · United Kingdom
Notice and amendment history
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
099665-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Aspire Academy Trust is running an open tender for an integrated HR and payroll system that can support a fully managed payroll service. The solution is intended to provide a single authoritative workforce dataset, compliant payroll administration, reporting and internal controls across multiple academies.
Who this may suit
Potential fit for providers of integrated HR/payroll software and managed payroll services with education-sector pension and HMRC compliance capability.
Key points identified
Integrated HR and payroll systemRequiredEvidence: “Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system”
Managed payroll capabilityCapability to support a fully managed payroll serviceEvidence: “with the capability to support a fully managed payroll service”
Single datasetSingle, authoritative datasetEvidence: “a fully integrated HR and Payroll platform operating from a single, authoritative dataset”
91% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Aspire Academy Trust is running an open tender for an integrated HR and payroll system that can support a fully managed payroll service. The solution is intended to provide a single authoritative workforce dataset, compliant payroll administration, reporting and internal controls across multiple academies.
Who this may suit
Potential fit for providers of integrated HR/payroll software and managed payroll services with education-sector pension and HMRC compliance capability.
Key deliverables
Integrated HR and payroll platform
Capability to support a fully managed payroll service
Single authoritative HR/payroll dataset
Payroll, workforce administration, reporting and internal controls
SUPPLIER REQUIREMENTS
6 criteria identified
Integrated HR and payroll system
99% confidence
Required
View supporting evidence
“Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system”
Managed payroll capability
98% confidence
Capability to support a fully managed payroll service
View supporting evidence
“with the capability to support a fully managed payroll service”
Single dataset
98% confidence
Single, authoritative dataset
View supporting evidence
“a fully integrated HR and Payroll platform operating from a single, authoritative dataset”
Compliance support
99% confidence
Support compliant payroll and workforce administration in line with stated legislation, HMRC, TPS, LGPS, statutory employment obligations and sector best practice
View supporting evidence
“The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice.”
Reporting and controls
98% confidence
Transparency, reporting capability and internal controls
View supporting evidence
“It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.”
Supplier eligibility requirements
94% confidence
Unknown
View supporting evidence
No eligibility criteria are provided in the supplied notice content; detailed requirements are referenced in “Document 2: Specification of Requirements”.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated maximum contract value
96% confidence
GBP 450,000
View supporting evidence
Opportunity value_max: 450000 GBP; active lot value_amount: 450000 GBP.
Contract term
99% confidence
Unknown
View supporting evidence
contract_start_at and contract_end_at are null.
Delivery
Delivery region
94% confidence
UKK3, United Kingdom
View supporting evidence
Delivery location: region “UKK3”, country “United Kingdom”.
Buyer location
98% confidence
St. Austell, United Kingdom
View supporting evidence
Buyer location: “St. Austell”, postal code “PL25 4FD”, country “United Kingdom”.
Material functional, implementation, service and evaluation requirements may be contained outside the supplied content.
View supporting evidence
“Full details of all contract requirements are set out in Document 2: Specification of Requirements.” Document 2 is not included in the supplied documents.
Contract term unknown
99% confidence
The supplied data does not state the contract start or end date.
View supporting evidence
contract_start_at and contract_end_at are null.
Lot scope incomplete
99% confidence
The active lot has no title or description, so no distinct lot scope can be established from supplied data.
View supporting evidence
LOT-0000 title and description are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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