✓Tender information last checkedLast checked 20 Oct 2026, 18:26.
Opportunity overview
Frimley Health NHS Foundation Trust (“the Trust”) is seeking to procure a provider for the provision of equipping consultancy services in connection with the New Frimley Park Hospital programme (Ref C476248).
The procurement is for a comprehensive equipping advisory service covering RIBA Stage 2 (Concept Design) and RIBA Stage 3 (Spatial Coordination), with an option to extend into RIBA Stage 4. The service will support the development of the Outline Business Case.
The scope includes, but is not limited to, the development of the Equipping Strategy and Equipment Governance Framework, aligned to New Hospital Programme and Hospital 2.0 guidance. It also covers equipment categorisation (Group 1, 2 and 3) in line with the NHP categorisation strategy, and the development and management of the Master Equipment Schedule and departmental equipment schedules. The provider will lead stakeholder engagement and requirements capture with clinical, operational, estates, digital, clinical engineering and finance teams. The scope further includes Room Data Sheet validation, design integration and technical assurance, including BIM alignment, together with medical equipment and digital integration covering interoperability, asset tracking and digital asset requirements. The provider will deliver equipment cost planning, including capital, lifecycle and procurement assumptions and inputs to the Outline Business Case. It will also develop the equipment procurement strategy, logistics, commissioning and operational readiness planning, and manage the Equipping Risk Register. An optional asset audit of existing equipment may be instructed by the Trust.
The appointed provider will be expected to deliver robust, evidence-led equipping outputs that are fully integrated with the developing design. They will work as part of an integrated professional team and co-ordinate with the wider design, cost and programme workstreams. The Trust places a strong emphasis on clinical engagement, data accuracy and change control, value for money and sustainability.
The contract duration under this notice is for the provision of the equipping consultancy services only. It does not represent or imply any timeframe for completion of the wider New Frimley Park Hospital programme.
This procurement is being conducted as an open procedure under the Procurement Act 2023. Interested suppliers must submit a full tender by the deadline stated in the tender documents, including responses to the conditions of participation, which are assessed on a pass/fail basis.
Classification
CPV79411000 — General management consultancy services
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
C476248
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications relating to this procurement, including the submission of Tender responses will be conducted solely via the following link:
https://health- family.force.com/s/Welcome
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
099188-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Frimley Health NHS Foundation Trust is seeking an equipping consultancy provider for the New Frimley Park Hospital programme. The service covers RIBA Stages 2 and 3, with an option for Stage 4, including equipment strategy, schedules, stakeholder requirements capture, design and BIM integration, equipment cost planning and procurement-readiness planning.
Who this may suit
Strong fit for specialist healthcare equipping consultancies with demonstrable capability in hospital equipment planning, clinical stakeholder engagement, RIBA-stage design integration, BIM/data coordination and business-case cost inputs.
Key points identified
Core serviceComprehensive equipping advisory service for RIBA Stages 2 and 3, with an option to extend into Stage 4.Evidence: “The procurement is for a comprehensive equipping advisory service covering RIBA Stage 2 ... and RIBA Stage 3 ..., with an option to extend into RIBA Stage 4.”
Equipment strategy and governanceDevelop an Equipping Strategy and Equipment Governance Framework aligned to New Hospital Programme and Hospital 2.0 guidance.Evidence: “development of the Equipping Strategy and Equipment Governance Framework, aligned to New Hospital Programme and Hospital 2.0 guidance”
Equipment schedulingDevelop and manage master and departmental equipment schedules, including Group 1, 2 and 3 categorisation.Evidence: “equipment categorisation (Group 1, 2 and 3) ... and the development and management of the Master Equipment Schedule and departmental equipment schedules”
95% approved-analysis confidence8 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Frimley Health NHS Foundation Trust is seeking an equipping consultancy provider for the New Frimley Park Hospital programme. The service covers RIBA Stages 2 and 3, with an option for Stage 4, including equipment strategy, schedules, stakeholder requirements capture, design and BIM integration, equipment cost planning and procurement-readiness planning.
Who this may suit
Strong fit for specialist healthcare equipping consultancies with demonstrable capability in hospital equipment planning, clinical stakeholder engagement, RIBA-stage design integration, BIM/data coordination and business-case cost inputs.
Key deliverables
Equipping Strategy and Equipment Governance Framework
Master Equipment Schedule and departmental equipment schedules
Stakeholder engagement and requirements capture
Room Data Sheet validation, design integration and technical assurance
Equipment cost planning and Outline Business Case inputs
Equipment procurement strategy, logistics, commissioning and operational-readiness planning
Equipping Risk Register
SUPPLIER REQUIREMENTS
8 criteria identified
Core service
99% confidence
Comprehensive equipping advisory service for RIBA Stages 2 and 3, with an option to extend into Stage 4.
View supporting evidence
“The procurement is for a comprehensive equipping advisory service covering RIBA Stage 2 ... and RIBA Stage 3 ..., with an option to extend into RIBA Stage 4.”
Equipment strategy and governance
98% confidence
Develop an Equipping Strategy and Equipment Governance Framework aligned to New Hospital Programme and Hospital 2.0 guidance.
View supporting evidence
“development of the Equipping Strategy and Equipment Governance Framework, aligned to New Hospital Programme and Hospital 2.0 guidance”
Equipment scheduling
98% confidence
Develop and manage master and departmental equipment schedules, including Group 1, 2 and 3 categorisation.
View supporting evidence
“equipment categorisation (Group 1, 2 and 3) ... and the development and management of the Master Equipment Schedule and departmental equipment schedules”
Stakeholder engagement
99% confidence
Lead engagement and requirements capture with clinical, operational, estates, digital, clinical engineering and finance teams.
View supporting evidence
“The provider will lead stakeholder engagement and requirements capture with clinical, operational, estates, digital, clinical engineering and finance teams.”
Design and digital integration
99% confidence
Undertake Room Data Sheet validation, design integration, technical assurance, BIM alignment, and medical equipment/digital integration.
View supporting evidence
“Room Data Sheet validation, design integration and technical assurance, including BIM alignment, together with medical equipment and digital integration”
Tender response
98% confidence
Submit a full tender, including pass/fail conditions-of-participation responses.
View supporting evidence
“Interested suppliers must submit a full tender ... including responses to the conditions of participation, which are assessed on a pass/fail basis.”
Conditions of participation
94% confidence
Required; detailed conditions are not included in the supplied notice text.
View supporting evidence
“including responses to the conditions of participation, which are assessed on a pass/fail basis.”
Certifications/accreditations
96% confidence
Unknown; none are explicitly named in the supplied evidence.
View supporting evidence
No explicit certification or accreditation is stated in the supplied notice content.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
98% confidence
£166,019.
View supporting evidence
Process value_max: 166019 GBP; Lot 1 value_amount: 166019 GBP.
Extension option
98% confidence
Option to extend the advisory service into RIBA Stage 4.
View supporting evidence
“with an option to extend into RIBA Stage 4.”
Wider programme timeframe
99% confidence
Not represented by the duration of this consultancy contract.
View supporting evidence
“The contract duration under this notice is for the provision of the equipping consultancy services only. It does not represent or imply any timeframe for completion of the wider ... programme.”
Delivery
Programme
98% confidence
New Frimley Park Hospital programme; service supports development of the Outline Business Case.
View supporting evidence
“in connection with the New Frimley Park Hospital programme” and “The service will support the development of the Outline Business Case.”
Working model
98% confidence
Work within an integrated professional team and coordinate with design, cost and programme workstreams.
View supporting evidence
“They will work as part of an integrated professional team and co-ordinate with the wider design, cost and programme workstreams.”
Optional activity
97% confidence
An asset audit of existing equipment may be instructed.
View supporting evidence
“An optional asset audit of existing equipment may be instructed by the Trust.”
Location
88% confidence
Buyer location stated as Frimley, United Kingdom; delivery location is not expressly stated.
View supporting evidence
Location record: “Buyer location”, Frimley, GU16 7UJ, United Kingdom.
PROCEDURE
How to respond
Procedure
99% confidence
Open procedure under the Procurement Act 2023.
View supporting evidence
“This procurement is being conducted as an open procedure under the Procurement Act 2023.”
Notice status
98% confidence
Open tender.
View supporting evidence
display_status: open; notice type: “Tender notice on Find a Tender”.
Submission deadline
99% confidence
16 November 2026, 10:00 UTC.
View supporting evidence
submission_deadline: 2026-11-16T10:00:00Z.
Lot structure
98% confidence
One active lot is supplied, but it has no title or description.
View supporting evidence
Lot 1 is active with title and description both null.
RISKS AND UNKNOWNS
Points requiring attention
Conditions of participation unavailable
98% confidence
Pass/fail participation conditions are required but their detailed content is not supplied; bidders cannot assess specific eligibility evidence from this notice extract alone.
View supporting evidence
“conditions of participation, which are assessed on a pass/fail basis”; no detailed conditions are included.
Contract term unknown
99% confidence
No contract start date or end date is supplied.
View supporting evidence
contract_start_at and contract_end_at are null.
Single-lot metadata incomplete
99% confidence
The supplied active Lot 1 has no title or description; the overall notice description is the available scope evidence.
View supporting evidence
Lot 1 title: null; description: null.
Optional scope uncertainty
98% confidence
Stage 4 extension and an existing-equipment asset audit are optional, so their instruction is not assured.
View supporting evidence
“option to extend into RIBA Stage 4” and “may be instructed by the Trust.”
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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