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PROCUREMENT OPPORTUNITY

Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)

Habinteg Housing Association Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 20 Oct 2026, 17:51.

Opportunity overview

Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning and grounds maintenance services across its residential schemes in Northeast England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.

Classification

  • CPV77314000 — Grounds maintenance services
  • CPV90911000 — Accommodation, building and window cleaning services

Lots

  • Communal Cleaning in the Northeast£110.2k · Including VAT
  • Grounds Maintenance in North Shields and Royal Quays£47.5k · Including VAT
  • Grounds Maintenance in Stockton, Hemlington and Whinney Banks£121.3k · Including VAT
  • Grounds Maintenance in Yarm£49.9k · Including VAT

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e)Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HHA.H.H.26.009
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 Tender Responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: o 0330 005 0352 (9am - 5.30pm Mon - Fri) o suppliersupport@proactisservicedesk.com o "Submit a Ticket" to the helpdesk (via https://suppliersupport.proactisservicedesk.com/s/?language=en_US) Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.
Has Recurrence
Yes
Published risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2. Risk of unforeseen changes to delivery/operational standards 3. Risk of changes in technology, IT solutions or systems 4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis) 6. Risk of unforeseen political impact 7. Risk of decrease/increase in property volume. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
25 Nov 2026, 12:00

Enquiry period

Ends
18 Nov 2026, 17:00

Expected award period

Ends
25 Jan 2027, 23:59

Lot Details

Award Criteria Details
The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier.

Recurrence

Dates

Entry 1
Starts
3 Oct 2031, 23:59

Contract terms

Financial Terms
Please see Schedule 3, Contract (Terms and Conditions).

Lots and requirements

Entry 1
Id
1
Title
Communal Cleaning in the Northeast
Description
Habinteg requires a Supplier to provide communal to schemes across the Northeast. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).
Status
active
Has Renewal
Yes

Value

Including VAT
110,181.6
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
Criterion 2
Type
technical
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.
Entry 2
Id
2(a)
Title
Grounds Maintenance in North Shields and Royal Quays
Description
Habinteg requires a Supplier to provide grounds maintenance to schemes in North Shields and Royal Quays. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
Status
active
Has Renewal
Yes

Value

Including VAT
47,516.21
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
Criterion 2
Type
technical
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.
Entry 3
Id
2(b)
Title
Grounds Maintenance in Stockton, Hemlington and Whinney Banks
Description
Habinteg requires a Supplier to provide grounds maintenance to schemes in Stockton, Hemlington and Whinney Banks. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
Status
active
Has Renewal
Yes

Value

Including VAT
121,259.57
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
Criterion 2
Type
technical
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.
Entry 4
Id
2(c)
Title
Grounds Maintenance in Yarm
Description
Habinteg requires a Supplier to provide grounds maintenance to a scheme in Yarm. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
Status
active
Has Renewal
Yes

Value

Including VAT
49,893.54
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
As per procurement documents (see Schedule 1 and the ProContract Questionnaire).

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).
Criterion 2
Type
technical
Description
Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Item 2
Id
2(a)
Related Lot
2(a)

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Item 3
Id
2(b)
Related Lot
2(b)

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Item 4
Id
2(c)
Related Lot
2(c)

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e)
Entry 3
Id
099182-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
20 Oct 2026, 16:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Habinteg Housing Association Limited
Id
GB-COH-IP19341R

Identifier

Scheme
GB-COH
Id
IP19341R

Additional Identifiers

Entry 1
Scheme
GB-MPR
Id
IP19341R
Entry 2
Scheme
GB-PPON
Id
PMCD-7626-HQTP

Address

Street Address
Chapman House, Unit 1, Adwalton Business Park
Locality
Bradford
Postal Code
BD11 1DR
Country
GB
Country Name
United Kingdom
Region
UKE42

Contact

Name
Rebecca How

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
SHARED SERVICES FOR HOUSING LIMITED
Id
GB-COH-16356505
Role Details
Shared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant.

Identifier

Scheme
GB-COH
Id
16356505

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PGNT-9288-TPMJ

Address

Street Address
230 Blackfriars Road
Locality
London
Postal Code
SE1 8NW
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

procuringEntity
processContactPoint

Recorded locations

  • Buyer location · Bradford · UKE42 · BD11 1DR · United Kingdom
  • Delivery location · UKC · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 099182-2026Tender notice on Find a Tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

Open tender for communal cleaning and grounds-maintenance services at Habinteg residential schemes in Northeast England. Four lots may be bid for separately or together; mandatory site visits apply to each lot bid.

Who this may suit

Suitable for suppliers that explicitly deliver communal cleaning and/or grounds maintenance in the relevant lot areas and can attend the required site visits.

Key points identified

  • Mandatory site visitAttend all mandatory site visits relevant to the lots included in the tender response.Evidence: "Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for."
  • Site-visit registration deadlineRegister attendance no later than 12:00 noon on 30 October 2026.Evidence: "Attendance must be registered no later than 12:00 noon on 30th October 2026."
  • Pricing cap complianceSubmitted pricing must not exceed applicable lot-specific and site-specific budget caps in Schedule 4.Evidence: "Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s)."
96% approved-analysis confidence7 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
099182-2026
OCID
ocds-h6vhtk-078c38
First published
20 Oct 2026
Last checked
20 Oct 2026, 17:51
Notice versions reviewed
1
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
20 Oct 2026
Read the analysis methodology →