✓Tender information last checkedLast checked 20 Oct 2026, 11:56.
Opportunity overview
Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people.
To share event related information, promote cultural awareness, share Council news and to generally promote the destination. The Council requires the installation of three digital display signs, one on each of the main arterial highways into the city.
Swansea Council (Contracting Authority) is seeking a contractor to supply, install and maintain three free-standing digital signage units for the purposes of displaying council advertising and notices on County Council controlled land (and/or adopted highway).
For clarity, the Council is seeking to appoint a Digital screen contractor who will supply, install and maintain the digital sign units and necessary content playback hardware and wireless communication required. The Council currently manages various digital assets using Scala Enterprise CMS and will supply and manage all content for the display units within this contract ie we are not looking for a media owner/manager.
Identification of suitable locations will be the responsibility of Swansea Council. Proposed locations will be agreed in conjunction with Swansea Council Highways Departments and Pre-Planning feedback from the Swansea Council Planning Department.
The length of the contract will be for a period of three (3) years once the units have been installed, tested and handed over to Swansea Council. After 3 years, option to continue maintenance for an additional 2 years.
Schedule overview – all figures are draft based on planning determinations.
A Contract awarded to successful bidder
B Implementation requirements submitted to Swansea Council 28 days from A
C Planning consent for all 3 units applied for 4 months from A
D Successful planning consent granted 3 Months from C
E All display units installed and operational
6 months from D
F Initial maintenance 36 months from E
G Optional maintenance 24 months from F
Classification
CPV34000000 — Transport equipment and auxiliary products to transportation
CPV44000000 — Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
CCS/23/258
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
The E-Tendering portal: http://etenderwales.bravosolution.co.uk Project Ref: 64527 ITT Ref: 127983 Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
098847-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
City & County of Swansea is seeking a contractor to supply, install and maintain three free-standing digital destination signage units on council-controlled land and/or adopted highway. The contractor must also provide content-playback hardware and wireless communication. The council will manage content through its existing Scala Enterprise CMS; media ownership/management is excluded. The contract includes an initial 36-month maintenance period after installation, testing and handover, with an optional further 24 months.
Who this may suit
Suitable for contractors able to provide digital signage units, installation and maintenance, including playback hardware and wireless communications. It is not a media sales or content-management opportunity.
Key points identified
Supply, installation and maintenanceSupply, install and maintain three free-standing digital signage units.Evidence: “seeking a contractor to supply, install and maintain three free-standing digital signage units”
Hardware and communicationsProvide necessary content-playback hardware and wireless communication.Evidence: “necessary content playback hardware and wireless communication required”
Number of unitsThree units.Evidence: “installation of three digital display signs”
95% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
City & County of Swansea is seeking a contractor to supply, install and maintain three free-standing digital destination signage units on council-controlled land and/or adopted highway. The contractor must also provide content-playback hardware and wireless communication. The council will manage content through its existing Scala Enterprise CMS; media ownership/management is excluded. The contract includes an initial 36-month maintenance period after installation, testing and handover, with an optional further 24 months.
Who this may suit
Suitable for contractors able to provide digital signage units, installation and maintenance, including playback hardware and wireless communications. It is not a media sales or content-management opportunity.
Key deliverables
Three free-standing digital signage units
Content-playback hardware and wireless communication
Installation, testing and handover
Initial 36-month maintenance
Potential optional 24-month maintenance extension
SUPPLIER REQUIREMENTS
6 criteria identified
Supply, installation and maintenance
99% confidence
Supply, install and maintain three free-standing digital signage units.
View supporting evidence
“seeking a contractor to supply, install and maintain three free-standing digital signage units”
Hardware and communications
99% confidence
Provide necessary content-playback hardware and wireless communication.
View supporting evidence
“necessary content playback hardware and wireless communication required”
Number of units
99% confidence
Three units.
View supporting evidence
“installation of three digital display signs”
Content management boundary
99% confidence
The council will supply and manage display content using Scala Enterprise CMS; media owner/manager services are not sought.
View supporting evidence
“The Council currently manages various digital assets using Scala Enterprise CMS and will supply and manage all content... we are not looking for a media owner/manager.”
Planning consent
94% confidence
Planning consent for all three units is scheduled to be applied for after award; locations are to be agreed with council highways and planning teams.
View supporting evidence
“Planning consent for all 3 units applied for 4 months from A”; “Proposed locations will be agreed in conjunction with Swansea Council Highways Departments and Pre-Planning feedback from the Swansea Council Planning Department.”
Supplier eligibility requirements
98% confidence
Unknown from the supplied notice content.
View supporting evidence
No eligibility, financial standing, insurance or company-size criteria are stated in the supplied data.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Maximum contract value
98% confidence
Up to £240,000 GBP.
View supporting evidence
Opportunity value_max: 240000 GBP; Lot 1 value_amount: 240000 GBP.
Initial maintenance term
98% confidence
36 months following installation, testing and handover.
View supporting evidence
“Initial maintenance 36 months from E”; “The length of the contract will be for a period of three (3) years once the units have been installed, tested and handed over”.
Optional extension
98% confidence
Option for an additional 24 months of maintenance.
View supporting evidence
“option to continue maintenance for an additional 2 years”; “Optional maintenance 24 months from F”.
Pricing and payment terms
98% confidence
Unknown from the supplied notice content.
View supporting evidence
No pricing schedule or payment terms are stated.
Delivery
Delivery area
92% confidence
Swansea, United Kingdom (UKL18).
View supporting evidence
Delivery location: region UKL18; buyer description identifies Swansea and arterial highways into the city.
Installation locations
97% confidence
Three main arterial highways into the city; suitable locations are to be identified by Swansea Council.
View supporting evidence
“one on each of the main arterial highways into the city”; “Identification of suitable locations will be the responsibility of Swansea Council.”
Implementation submission
94% confidence
Implementation requirements are scheduled 28 days from contract award.
View supporting evidence
“Implementation requirements submitted to Swansea Council 28 days from A”.
Indicative installation timetable
95% confidence
All units are scheduled to be installed and operational six months after successful planning consent.
View supporting evidence
“All display units installed and operational 6 months from D”.
PROCEDURE
How to respond
Status
99% confidence
Open tender.
View supporting evidence
display_status: “open”; stage: “tender”.
Procedure
99% confidence
Open procedure.
View supporting evidence
procurement_method_details: “Open procedure”.
Submission deadline
99% confidence
16 November 2026, 12:00 UTC.
View supporting evidence
submission_deadline: “2026-11-16T12:00:00+00:00”.
Lot structure
99% confidence
One active lot is supplied, but it has no title or description.
View supporting evidence
Lot 1 is active with null title and description.
RISKS AND UNKNOWNS
Points requiring attention
Planning dependency
98% confidence
The indicative programme depends on planning consent for all three units, which is scheduled after award.
View supporting evidence
“Planning consent for all 3 units applied for 4 months from A”; “Successful planning consent granted 3 Months from C”.
Location dependency
97% confidence
The council, rather than the contractor, is responsible for identifying suitable locations; locations remain subject to highways and planning input.
View supporting evidence
“Identification of suitable locations will be the responsibility of Swansea Council”; “Proposed locations will be agreed... [with] Highways Departments and Pre-Planning feedback”.
Indicative timetable
99% confidence
The schedule is expressly draft and based on planning determinations, so delivery dates may change.
View supporting evidence
“Schedule overview – all figures are draft based on planning determinations.”
Incomplete lot detail
99% confidence
The supplied active lot has no title or description, limiting lot-specific scope analysis.
View supporting evidence
Lot 1 title and description are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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