✓Tender information last checkedLast checked 20 Oct 2026, 11:57.
Opportunity overview
Hafod is seeking tenders for a modern information system solution combining HR management, payroll processing and workforce management. The solution must support approximately 1,100 active employees which may hold multiple posts within the organisation and as such must be able to make independent calculations for each position held. Core functional modules required include personal administration, time & expenses management, absence & leave management and employee self-service. The scope encompasses implementation, data migration, continuous system hosting, ongoing technical support, and end-user training.
Following the publication of this notice, Hafod intends to hold confidential, one-to-one virtual dialogue sessions with software providers to discuss current innovations in HR, payroll and workforce management automation. During this session, Hafod will outline the project scope, high-level requirements, indicative procurement timeline and pose questions to the supplier.
Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest (maximum two pages of A4 detailing their product overview) via email to procurement@hafod.org.uk by 3:00 PM GMT on 04th November 2026. Please use the subject line: "Fusion PIN – Dialogue Request – [Supplier Name]".
Classification
CPV79200000 — Accounting, auditing and fiscal services
CPV79600000 — Recruitment services
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Following the publication of this notice, Hafod intends to hold confidential, one-to-one virtual dialogue sessions with software providers to discuss current innovations in HR, payroll and workforce management automation. During this session, Hafod will outline the project scope, high-level requirements, indicative procurement timeline and pose questions to the supplier.
Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest (maximum two pages of A4 detailing their product overview) via email to procurement@hafod.org.uk by 3:00 PM GMT on 04/11/2026. Please use the subject line: "Fusion PIN – Dialogue Request – [Supplier Name]".
Due
6 Nov 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
098823-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
098823-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage planned procurement: Hafod Housing Association is seeking market dialogue with software providers about an integrated HR, payroll and workforce-management system. The stated scope includes implementation, data migration, hosting, technical support and end-user training for approximately 1,100 active employees. This is not an open tender. Providers can request a confidential 60-minute virtual dialogue slot by submitting an expression of interest by email.
Who this may suit
Potential fit for providers with an integrated HR, payroll and workforce-management software solution, including the stated implementation, migration, hosting, support and training scope. Final procurement and supplier-selection requirements are unknown.
Key points identified
Integrated system scopeHR management, payroll processing and workforce managementEvidence: "modern information system solution combining HR management, payroll processing and workforce management"
Employee volumeApproximately 1,100 active employeesEvidence: "support approximately 1,100 active employees"
Multiple-post calculation capabilityMust make independent calculations for each position heldEvidence: "must be able to make independent calculations for each position held"
96% approved-analysis confidence8 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage planned procurement: Hafod Housing Association is seeking market dialogue with software providers about an integrated HR, payroll and workforce-management system. The stated scope includes implementation, data migration, hosting, technical support and end-user training for approximately 1,100 active employees. This is not an open tender. Providers can request a confidential 60-minute virtual dialogue slot by submitting an expression of interest by email.
Who this may suit
Potential fit for providers with an integrated HR, payroll and workforce-management software solution, including the stated implementation, migration, hosting, support and training scope. Final procurement and supplier-selection requirements are unknown.
Key deliverables
Integrated HR management, payroll processing and workforce-management solution
Personal administration, time and expenses, absence and leave, and employee self-service modules
Support for independent calculations for employees holding multiple posts
Implementation and data migration
Continuous system hosting, technical support and end-user training
SUPPLIER REQUIREMENTS
8 criteria identified
Integrated system scope
99% confidence
HR management, payroll processing and workforce management
View supporting evidence
"modern information system solution combining HR management, payroll processing and workforce management"
Employee volume
98% confidence
Approximately 1,100 active employees
View supporting evidence
"support approximately 1,100 active employees"
Multiple-post calculation capability
99% confidence
Must make independent calculations for each position held
View supporting evidence
"must be able to make independent calculations for each position held"
Core modules
99% confidence
Personal administration; time and expenses management; absence and leave management; employee self-service
View supporting evidence
"Core functional modules required include personal administration, time & expenses management, absence & leave management and employee self-service."
Lifecycle scope
99% confidence
Implementation, data migration, continuous hosting, technical support and end-user training
View supporting evidence
"The scope encompasses implementation, data migration, continuous system hosting, ongoing technical support, and end-user training."
Dialogue participation
97% confidence
Software providers may be considered for a dialogue slot on submission of an expression of interest
View supporting evidence
"Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest"
Expression-of-interest content
99% confidence
Maximum two A4 pages detailing product overview
View supporting evidence
"maximum two pages of A4 detailing their product overview"
Supplier selection requirements
95% confidence
Unknown
View supporting evidence
The supplied notice describes dialogue participation but does not state final tender eligibility or selection criteria.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Contract value
92% confidence
Unknown; source record lists value_max as GBP 1
View supporting evidence
Source field: "value_max": 1; no contract-value explanation is supplied.
Commercial terms
99% confidence
Unknown
View supporting evidence
No pricing model, contract term or payment terms are stated in the supplied content.
Upcoming planning-stage preliminary market engagement; not an open tender
View supporting evidence
"stage":"planning"; "display_status":"upcoming"; notice type "Preliminary market engagement notice on Find a Tender"
Procurement route
99% confidence
Unknown
View supporting evidence
"procurement_method": null and no final procurement procedure is stated.
Expression-of-interest deadline
99% confidence
04 November 2026, 3:00 PM GMT
View supporting evidence
"by 3:00 PM GMT on 04th November 2026"
Submission method
99% confidence
Email to procurement@hafod.org.uk with specified subject line
View supporting evidence
"via email to procurement@hafod.org.uk" and "Fusion PIN – Dialogue Request – [Supplier Name]"
RISKS AND UNKNOWNS
Points requiring attention
Early-stage status
99% confidence
This is a planned market-engagement notice, not a tender; final scope, route, timetable, commercial terms and supplier-selection requirements remain unknown.
View supporting evidence
"stage":"planning"; "display_status":"upcoming"; "Hafod intends to hold... dialogue sessions"
Classification mismatch
98% confidence
The supplied CPV codes describe accounting/auditing/fiscal and recruitment services, while the narrative describes an HR, payroll and workforce-management information system. The source does not resolve this difference.
View supporting evidence
CPV "79200000 - Accounting, auditing and fiscal services"; CPV "79600000 - Recruitment services"; narrative "information system solution combining HR management, payroll processing and workforce management"
Value anomaly
95% confidence
The source lists a maximum value of GBP 1 without explanation; this should not be treated as the anticipated contract value.
View supporting evidence
Source field: "value_max": 1, "currency":"GBP"
Lot information incomplete
99% confidence
A planning lot is present but has no title, description, value or deadline.
View supporting evidence
Lot 1 has null title, null description, null value_amount and null submission_deadline.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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