AWARD OUTCOME
What happened
Southampton Solent University awarded a below-threshold direct works contract to TOTAL REFRIGERATION SERVICES LTD for replacement of two existing air-source heat-pump systems.
Published outcomeThe published contract record is active and explicitly records a signed contract.
Market significanceA small, single-supplier building-services works award valued at £29,805 excluding VAT (£35,766 including VAT).
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
TOTAL REFRIGERATION SERVICES LTD
99% confidenceAward 1 · Lots 1 · £29,805 excluding VAT; £35,766 including VAT GBP · Verified supplier; active award and contract
View supporting evidence
Award 1 names TOTAL REFRIGERATION SERVICES LTD as supplier. The supplier is verified against Companies House number 12764097. Contract 1 is linked to Award 1 and states the contract value.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
View supporting evidence
Published document description: "Contract details notice on Find a Tender".
Award status
99% confidenceActive
View supporting evidence
Award 1 status is "active".
Contract status
99% confidenceActive
View supporting evidence
Contract 1 status is "active".
Contract signature
99% confidenceSigned on 27 July 2026
View supporting evidence
Contract 1 dateSigned: 2026-07-27.
Contract period
99% confidence1 September 2026 to 30 September 2026
View supporting evidence
Contract 1 period startDate and endDate.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£29,805
View supporting evidence
Contract 1 value.amount: 29805 GBP.
Contract value including VAT
99% confidence£35,766
View supporting evidence
Contract 1 value.amountGross: 35766 GBP.
Value allocation
98% confidenceThe published contract value applies to the single contract linked to Award 1 and Lot 1.
View supporting evidence
Contract 1 links to awardID 1; Award 1 relates to Lot 1 and has one supplier.
TIMELINE
Procurement timeline
Contract signed
99% confidence27 July 2026
View supporting evidence
Contract 1 dateSigned: 2026-07-27.
Contract start
99% confidence1 September 2026
View supporting evidence
Contract 1 period.startDate: 2026-09-01.
Contract end
99% confidence30 September 2026
View supporting evidence
Contract 1 period.endDate: 2026-09-30.
Notice published
99% confidence20 October 2026
View supporting evidence
Notice 098774-2026 datePublished: 2026-10-20.
SCOPE
What was awarded
Requirement
99% confidenceReplacement of two existing air-source heat-pump (ASHP) systems.
View supporting evidence
Tender description states: "Replacement of the 2 no. existing ASHP systems."
Included works
99% confidenceCondenser replacement, associated refrigerant pipework, reconfiguration of water pipework, and indoor heat exchanger works.
View supporting evidence
Tender description lists these replacement elements.
Retained infrastructure
99% confidenceInternal water pipework feeding underfloor heating and the workshop remains in place.
View supporting evidence
Tender description explicitly states that this pipework is to remain in place.
Procurement category
99% confidenceWorks
View supporting evidence
Award 1 mainProcurementCategory is "works".
Classifications
99% confidenceHeat-exchange units (CPV 42511100) and installation of pipe system (CPV 45231112).
View supporting evidence
Award item additional classifications.
Delivery region
98% confidenceUKJ32, United Kingdom
View supporting evidence
Award item delivery address region is UKJ32.
PROCEDURE
Procedure and competition
Procedure
99% confidenceDirect procurement
View supporting evidence
Tender procurementMethod is "direct".
Procedure detail
99% confidenceBelow threshold - without competition
View supporting evidence
Tender procurementMethodDetails is "Below threshold - without competition".
Competition information
98% confidenceNo competitive bidding process is indicated by the published procedure detail.
View supporting evidence
The notice states "Below threshold - without competition".
Bidder count and evaluation
99% confidenceUnknown
View supporting evidence
Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Term
99% confidence1 September 2026 to 30 September 2026
View supporting evidence
Contract 1 period.
Above-threshold status
99% confidenceNo
View supporting evidence
Contract 1 aboveThreshold is false.
Extension or renewal terms
99% confidenceUnknown
View supporting evidence
Information not supplied in the published notice.
COMMERCIAL VIEW
Commercial observations
Commercial structure
98% confidenceA single-supplier, single-lot direct works contract.
View supporting evidence
One award, one linked lot, one named supplier, and direct procedure detail.
Scope boundary
99% confidenceThe works replace specified ASHP components while retaining existing internal water pipework to the underfloor heating and workshop.
View supporting evidence
Tender description distinguishes replacement elements from retained pipework.
Timing observation
99% confidenceThe contract start and end dates precede the publication date of the contract details notice.
View supporting evidence
Contract period is September 2026; notice publication date is 20 October 2026.
DATA QUALITY
Gaps and source limitations
Publication timing
99% confidenceThe notice was published after the stated contract period ended.
View supporting evidence
Contract endDate is 30 September 2026; notice datePublished is 20 October 2026.
Lot detail
99% confidenceLot 1 has no published title, description or standalone value.
View supporting evidence
Lot 1 title, description and value fields are null.
Award date
99% confidenceNot published.
View supporting evidence
Award 1 award_date is null.
Evaluation detail
99% confidenceInformation not supplied in the published notice.
View supporting evidence
No bid count, scoring, pricing breakdown or award rationale is provided.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Lot 1 title, description and standalone value were not published.
- No award date, bidder count, evaluation scoring, award rationale or pricing breakdown was supplied.
- No extension, option or renewal terms were supplied.
- The notice was published after the stated contract period; the analysis reports the dates without inferring a reason.
MARKET THEMES
Relevant award themes
TOTAL REFRIGERATION SERVICES LTDSouthampton Solent UniversityASHP replacementair-source heat pumpheat-exchange unitspipework installationpublic procurement
COMMON QUESTIONS
About this award
Who won the ASHP Replacement contract?
TOTAL REFRIGERATION SERVICES LTD, verified against Companies House number 12764097.
What is the contract value?
£29,805 excluding VAT and £35,766 including VAT.
When was the contract signed?
The published contract record states it was signed on 27 July 2026.
What work is covered?
Replacement of two existing ASHP systems, including condensers, associated refrigerant pipework, water-pipework reconfiguration and indoor heat exchangers.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.