✓Tender information last checkedLast checked 19 Oct 2026, 17:46.
Opportunity overview
South Hams District Council and West Devon Borough councils are local authorities in Devon, England. They are responsible for delivering a wide range of public services to residents across a largely rural and coastal area. The council focuses on maintaining high-quality services such as waste collection, planning, housing, and environmental protection. It places strong emphasis on sustainability, community empowerment, and digital inclusion, aiming to support both economic growth and environmental stewardship.
Following the end of the Council's current cleaning contract which is due to expire March 31st 2027, the Council is inviting tenders to bid on a new contract for this going forward.
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
RQ/1135
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
All tenders must be submitted through the ProActis portal, the link for this can be found here: www.supplyingthesouthwest.org.uk
Should bidders have any issues accessing ProActis please contract <ollie.rees@swdevon.gov.uk>
All participants must complete Volume 2: PSQ, and submit their bids through Volume 3: ITT. The PSQ is where mandatory requirements must be met, with the ITT being where suppliers can submit their bids for assessment.
If the PSQ is not completed, or suppliers cannot evidence certain requirements, the bids will be marked as non-compliant and not evaluated further.
Suitability
Sme
Yes
Contract period
Starts
1 Apr 2027, 00:00
Ends
31 Mar 2028, 23:59
Max Extent Date
31 Mar 2029, 23:59
Renewal
Description
The Authority may wish to extend the Contract by an additional 12 months by giving no less than 1 months notice of the end of the Contract.
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
098639-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
South Hams District Council is seeking tenders for a replacement cleaning contract after its current contract is due to expire on 31 March 2027. The supplied notice does not specify the premises, service scope, contract term or evaluation criteria.
Who this may suit
Relevant to providers of cleaning services able to bid in an open below-threshold competition. Detailed fit cannot be assessed from the supplied notice.
Key points identified
Service requirementCleaning servicesEvidence: Title: "SHWD Cleaning"; classification: "Cleaning services".
Detailed scopeUnknownEvidence: The supplied description does not identify sites, frequencies, tasks, staffing or performance requirements.
Supplier eligibility criteriaUnknownEvidence: No eligibility, economic/financial standing, technical capacity or exclusion criteria are supplied.
88% approved-analysis confidence3 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
South Hams District Council is seeking tenders for a replacement cleaning contract after its current contract is due to expire on 31 March 2027. The supplied notice does not specify the premises, service scope, contract term or evaluation criteria.
Who this may suit
Relevant to providers of cleaning services able to bid in an open below-threshold competition. Detailed fit cannot be assessed from the supplied notice.
procurement_method_details: "Below threshold - open competition".
Submission deadline
99% confidence
20 November 2026, 12:00 UTC
View supporting evidence
submission_deadline: "2026-11-20T12:00:00+00:00".
Lot structure
99% confidence
One active lot, untitled and undescribed
View supporting evidence
Lot 1 is active but title and description are null.
RISKS AND UNKNOWNS
Points requiring attention
Scope-definition risk
99% confidence
Material service details are absent from the supplied notice.
View supporting evidence
No supplied evidence identifies premises, cleaning tasks, frequencies, mobilisation, staffing, KPIs or contract term.
Commercial risk
97% confidence
The stated value is a maximum/lot value, but pricing basis and contract duration are unknown.
View supporting evidence
value_max is GBP 150,000 and Lot 1 value_amount is GBP 150,000; contract dates are null.
Location risk
99% confidence
Delivery is only identified at UKK4 regional level.
View supporting evidence
Delivery locality and postal code are null.
Lot-information limitation
99% confidence
The sole active lot has no title or description.
View supporting evidence
Lot 1 title and description are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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