AWARD OUTCOME
What happened
Chesterfield Borough Council published an award and contract notice for an income payment services platform and electronic-transactions gateway. The notice identifies ACCESS PAYSUITE LTD as supplier and records a £300,000 contract signed on 1 October 2026. However, the sole lot is marked cancelled while the award and contract records are active, creating an unresolved status conflict.
Published outcomeAward and contract notice published; contract record is active, but lot-level status is cancelled.
Market significanceThis is a limited-procedure G-Cloud 14 call-off for income-payment technology, with a published contract value of £300,000.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
ACCESS PAYSUITE LTD
91% confidenceAward 098458-2026-1 · Lots 1 · £300,000 GBP · Active award; contract record active
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Verified supplier record identifies ACCESS PAYSUITE LTD (company number 04595169). Award 098458-2026-1 names Access Paysuite Limited and relates to lot 1. The associated contract value is £300,000 GBP. As there is one named supplier for this contract, the published contract value is reported here; lot status remains cancelled.
LIFECYCLE
Award or contract stage
Notice publication
99% confidence19 October 2026
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Process published_at: 2026-10-19T12:45:59+01:00; release history labels it an "award, contract" notice.
Award status
95% confidenceActive
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Award 098458-2026-1 has status "active".
Contract status
95% confidenceActive
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Contract 098458-2026-1 has status "active".
Contract signature
99% confidence1 October 2026
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Contract 098458-2026-1 dateSigned: 2026-10-01T00:00:00+01:00.
Lot status
99% confidenceCancelled
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Tender lot 1 status is "cancelled".
VALUES
Published values explained
Published contract value
99% confidence£300,000 excluding VAT treatment not stated
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Contract 098458-2026-1 value: 300000 GBP.
Extension maximum value
98% confidence£300,000 excluding VAT
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Lot 1 options state: "1 x 12-month extension period available - max value of extension is £300,000.00 excl. VAT".
Potential value including stated extension maximum
75% confidence£600,000, subject to exercise of the option
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Published contract value is £300,000 GBP and the stated maximum extension value is £300,000 excluding VAT. VAT basis for the published contract value is not stated.
TIMELINE
Procurement timeline
Contract signed
99% confidence1 October 2026
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Contract dateSigned: 2026-10-01T00:00:00+01:00.
Award and contract notice published
99% confidence19 October 2026
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Process published_at and release date: 2026-10-19T12:45:59+01:00.
Contract start
99% confidenceUnknown
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process.contract_start_at is null; no start date is supplied in the contract record.
Contract end
99% confidenceUnknown
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process.contract_end_at is null; no end date is supplied.
SCOPE
What was awarded
Requirement
99% confidenceIncome payment services platform and gateway supporting electronic transactions
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Process and lot description state this requirement.
Primary classification
98% confidenceCPV 48217100 — Mainframe transaction processing software package
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Tender classification specifies CPV 48217100.
Procurement category
99% confidenceGoods
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Process main_category and tender mainProcurementCategory are "goods".
Delivery region
95% confidenceUKF
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Tender item 1 delivery address region is UKF.
PROCEDURE
Procedure and competition
Procedure
99% confidenceLimited procedure: award procedure without prior publication of a call for competition
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Process procurement_method is "limited" and procurement_method_details states this wording.
Route to market
99% confidenceCall-off from G-Cloud 14 framework RM1557.14
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Tender procurementMethodRationale: "Call-off from pre-existing GCA framework - G-Cloud 14 RM1557.14".
Award criterion
95% confidencePrice
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Lot 1 awardCriteria contains one criterion of type "price".
Competition information
99% confidenceUnknown
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Extension option
98% confidenceOne 12-month extension period, with maximum extension value of £300,000 excluding VAT
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Lot 1 options description states this term.
Contract duration
99% confidenceUnknown
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No contract start or end date, or base duration, is supplied.
Contract start
99% confidenceUnknown
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The record supplies a signature date but no contract start date.
COMMERCIAL VIEW
Commercial observations
Commercial structure
97% confidenceG-Cloud 14 call-off for payment-platform capability
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The stated rationale is a call-off from G-Cloud 14 RM1557.14; the requirement is an income payment services platform and gateway.
Price emphasis
94% confidenceThe lot records price as the award criterion
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Lot 1 award criteria lists type "price" only. No scoring, weighting or bid-price detail is published.
Value interpretation
95% confidenceThe £300,000 published contract value is separate from the stated £300,000 maximum extension value
View supporting evidence
Contract value is £300,000 GBP; lot options separately state a £300,000 maximum extension value excluding VAT.
DATA QUALITY
Gaps and source limitations
Conflicting lifecycle statuses
99% confidenceThe award and associated contract are active, while the only related lot is cancelled
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Award and contract 098458-2026-1 are "active"; tender lot 1 is "cancelled".
Value tax basis ambiguity
98% confidenceVAT treatment of the £300,000 contract value is not stated
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The contract value gives amount and currency only, whereas the extension value explicitly says "excl. VAT".
Supplier identity quality
99% confidenceSupplier identity verified
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Company-number match confirms ACCESS PAYSUITE LTD, company number 04595169.
Unpublished commercial details
99% confidenceInformation not supplied in the published notice: contract start and end dates, base term, tender deadline, bid count, award date, scoring and price breakdown.
View supporting evidence
Relevant fields are null or absent from the supplied notice data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The notice contains an unresolved lifecycle conflict: the sole lot is cancelled, while the related award and contract are active.
- No contract start date, end date, base duration or award date is published.
- The VAT basis of the £300,000 contract value is not supplied; only the extension maximum is explicitly stated as excluding VAT.
- Information on bids received, evaluation scores, price breakdowns and contract performance is not supplied in the published notice.
MARKET THEMES
Relevant award themes
Chesterfield Borough CouncilACCESS PAYSUITE LTDIncome Management SystemG-Cloud 14RM1557.14income payment serviceselectronic transactionspublic procurement
COMMON QUESTIONS
About this award
Who is named as supplier for Chesterfield Borough Council’s Income Management System?
The verified legal supplier is ACCESS PAYSUITE LTD (company number 04595169).
What is the published contract value?
The associated contract record states £300,000 GBP. Its VAT basis is not stated.
Was the contract signed?
The contract record explicitly gives a signature date of 1 October 2026.
What procurement route was used?
The notice states a call-off from G-Cloud 14 framework RM1557.14 under an award procedure without prior publication of a call for competition.
Is the procurement status clear?
Not fully. The award and contract records are active, but the sole related lot is marked cancelled.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.