✓Tender information last checkedLast checked 19 Oct 2026, 13:29.
Opportunity overview
Newcastle City Council are currently reviewing our requirements for a fully operational Legal Case Management System. The system must be commercially available.
We would like to invite suppliers to deliver a demonstration of the solution in a live system environment. We would also welcome feedback from suppliers through a Supplier Feedback Questionnaire.
Suppliers can view this opportunity and request a slot using the Open portal, reference number: OPEN-PR-16102026113817837 - https://www.open-uk.org/
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
The invitation will be available on the Open portal, all correspondence and slot reservations will be coordinated via the platform. The reservations will be allocated on a first come first served basis. The demonstration will be held on Microsoft Teams.
The Open reference is OPEN-PR-16102026113817837.
Documents are available to review on the portal which will provide further detail on the deadlines and time scales.
Due
6 Nov 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
098353-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Buyer location · Newcastle Upon Tyne · UKC22 · NE1 8QH · United Kingdom
Delivery location · UKC22 · United Kingdom
Notice and amendment history
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
098353-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage market engagement by Newcastle City Council for a commercially available, fully operational Legal Case Management System. Suppliers are invited to request a slot to demonstrate a solution in a live-system environment and may provide feedback through a Supplier Feedback Questionnaire. This is not stated to be an open tender.
Who this may suit
Potential fit for providers of commercially available legal case management software able to demonstrate their solution. Procurement, contract and submission requirements are not yet stated.
Key points identified
System typeFully operational Legal Case Management SystemEvidence: "reviewing our requirements for a fully operational Legal Case Management System"
Commercial availabilitySystem must be commercially availableEvidence: "The system must be commercially available."
DemonstrationSuppliers are invited to demonstrate the solution in a live system environmentEvidence: "invite suppliers to deliver a demonstration of the solution in a live system environment"
94% approved-analysis confidence5 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage market engagement by Newcastle City Council for a commercially available, fully operational Legal Case Management System. Suppliers are invited to request a slot to demonstrate a solution in a live-system environment and may provide feedback through a Supplier Feedback Questionnaire. This is not stated to be an open tender.
Who this may suit
Potential fit for providers of commercially available legal case management software able to demonstrate their solution. Procurement, contract and submission requirements are not yet stated.
Key deliverables
Demonstration of the solution in a live system environment
Supplier feedback through the Supplier Feedback Questionnaire
SUPPLIER REQUIREMENTS
5 criteria identified
System type
98% confidence
Fully operational Legal Case Management System
View supporting evidence
"reviewing our requirements for a fully operational Legal Case Management System"
Commercial availability
100% confidence
System must be commercially available
View supporting evidence
"The system must be commercially available."
Demonstration
98% confidence
Suppliers are invited to demonstrate the solution in a live system environment
View supporting evidence
"invite suppliers to deliver a demonstration of the solution in a live system environment"
"We would also welcome feedback from suppliers through a Supplier Feedback Questionnaire."
Eligibility requirements
98% confidence
Unknown
View supporting evidence
No eligibility, financial standing, insurance, company-size or certification requirements are stated in the supplied notice.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Contract value
96% confidence
Unknown
View supporting evidence
No contract value is stated; source field records value_max as GBP 0.
Commercial terms
98% confidence
Unknown
View supporting evidence
No pricing model, contract term or commercial terms are stated.
Delivery
Delivery location
88% confidence
UKC22 (Northumberland and Tyne and Wear); more precise delivery arrangements unknown
View supporting evidence
Supplied delivery location: "UKC22", United Kingdom.
Delivery timetable
99% confidence
Unknown
View supporting evidence
No contract start date, end date or implementation timetable is stated.
PROCEDURE
How to respond
Opportunity status
100% confidence
Upcoming early-stage/planned procurement: preliminary market engagement, not stated to be an open tender
View supporting evidence
display_status: "upcoming"; stage/source_status: "planning"; notice_type: "Preliminary market engagement notice on Find a Tender".
Engagement route
98% confidence
Request a demonstration slot through the Open portal, reference OPEN-PR-16102026113817837
View supporting evidence
"Suppliers can view this opportunity and request a slot using the Open portal, reference number: OPEN-PR-16102026113817837"
Procurement procedure
100% confidence
Unknown
View supporting evidence
procurement_method and procurement_method_details are null.
Submission deadline
100% confidence
Unknown
View supporting evidence
submission_deadline is null.
RISKS AND UNKNOWNS
Points requiring attention
Early-stage scope risk
99% confidence
The Council is reviewing requirements; final scope, procurement route, evaluation, timetable, commercial terms and future tender requirements are unknown.
View supporting evidence
"currently reviewing our requirements"; notice is a "Preliminary market engagement notice" with planning status.
Participation requirements risk
96% confidence
The notice invites demonstrations and welcomes questionnaire feedback, but does not state mandatory participation, slot criteria or any later submission requirements.
View supporting evidence
"would like to invite suppliers"; "would also welcome feedback"; no deadline or eligibility criteria supplied.
Classification scope ambiguity
95% confidence
The supplied CPV classifications include legal services alongside software and document-management software. The narrative expressly describes a Legal Case Management System, but does not expressly request legal services.
View supporting evidence
CPV "79100000 — Legal services"; description: "Legal Case Management System".
Value data limitation
100% confidence
No value is stated; the structured source records value_max as GBP 0, which should not be interpreted as a confirmed contract value.
View supporting evidence
value_min: null; value_max: 0; currency: GBP.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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