ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Grounds maintenance

Cottenham Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 17 Oct 2026, 11:46.

Opportunity overview

Cottenham Parish Council is seeking a suitably experienced and reliable contractor to provide grounds maintenance, grass cutting and general village maintenance services throughout Cottenham, Cambridgeshire. The contract will include routine grass cutting across designated areas of the village, including specialist cutting regimes for ecological and biodiversity areas, and comprehensive grounds maintenance at Cottenham Recreation Ground. The Recreation Ground accommodates seasonal football and cricket pitches, children's playgrounds, a skatepark and a Multi-Use Games Area (MUGA). It is also home to Cottenham Village Hall, the sports pavilion, a pre-school and a nursery facility. The contractor will be responsible for maintaining sports pitches to the standards required by the Parish Council, local sports clubs and their respective governing bodies. Works will include regular grass cutting, football pitch line marking, cricket outfield maintenance, seasonal pitch preparation and other associated maintenance. Experience of PitchPower assessments and implementing the resulting maintenance recommendations would be advantageous. General village maintenance will include emptying designated public refuse bins, litter picking, cleaning bus shelters and noticeboards, and maintaining designated verges, green spaces and other public areas. The contract may also include seasonal maintenance, weed control and other routine environmental tasks specified by the Parish Council. The successful contractor will be expected to: Deliver services in accordance with agreed schedules, seasonal requirements and specified maintenance standards. Apply appropriate maintenance regimes to sports pitches, amenity grassland and ecological areas, supporting biodiversity while maintaining safe, accessible and attractive public spaces. Plan works around sporting fixtures, facility bookings and community activities, minimising disruption to users and visitors. Provide suitably trained and competent staff, appropriate machinery, equipment and materials. Comply with relevant health and safety legislation, risk assessments, safe working practices, environmental requirements and waste disposal regulations. Maintain effective communication with the Parish Council and promptly report defects, hazards, vandalism or other issues identified during site visits. Maintain accurate records of completed works and report any incidents or work that cannot be completed as scheduled. Demonstrate reliability, flexibility, value for money and a proactive approach to maintaining public spaces. The contract requires a high standard of workmanship, effective seasonal planning and a responsive service that meets the needs of the Parish Council, sports clubs, community facilities and residents. Detailed specifications, site locations, work frequencies and required service standards will be provided in the tender documentation.

Classification

  • CPV77310000 — Planting and maintenance services of green areas
  • CPV77320000 — Sports fields maintenance services
  • CPV77330000 — Floral-display services
  • CPV77340000 — Tree pruning and hedge trimming

Lots

  • Recreation Ground£37k
  • Grass cutting£9.5k
  • Village Maintenance£7.5k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-078a32
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Quotations should be submitted in a sealed envelope for the attention of the Parish Clerk, marked with Quote Title and Reference Number. Address: Jo Brook, Clerk Cottenham Parish Council, Village Hall, Lambs Lane, Cottenham CB24 8TA

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Tender Period

Ends
16 Nov 2026, 12:00

Expected award period

Ends
2 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
CPC-G1/26
Title
Recreation Ground
Description
Mowing - Football pitches, cricket outfield playgrounds and other grassed public areas at the recreation ground (with the exception of the MUGA BNG Grassland) Football line marking Cricket Square - Cutting, watering (as required), spiking (as required), marking, rolling Seasonal maintenance for football and Cricket square Play areas and skatepark - Grass cutting and strimming around equipment as required + monthly safety check of equipment General recreation ground maintenance The main sports facility is currently divided into three distinct areas, Fields 1-3 (F1-3). • F1 has the primary adult 11v11 football pitch • F2 has 11v11 and 9v9 football pitches, football training area, cricket square and field • F3 has 11v11, small 11v11, 9v9, 7v7 and 5v5 football pitches
Status
active
Has Renewal
Yes

Value

Including VAT
44,400
Amount
37,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff undertaken any general and/or safety training or certification for working in this field of work? 10% Equalities Policies 5%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
Cost (based on an estimate of the likely work over the 1 year term) 40%

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2027, 23:59
Max Extent Date
31 Dec 2029, 23:59

Renewal

Description
The contract is for an initial 1-year term, with the option to extend each and every year up to a total of a 3-year term (each additional year will be subject to budget availability, price negotiation and satisfactory contractor performance).
Entry 2
Id
CPC-G2/26
Title
Grass cutting
Description
Fortnightly cutting to six sites around the village with some areas to remain uncut during May ("No Mow May"). In addition there are 5 'specialist' sites with their own regime as detailed in the tender document.
Status
active
Has Renewal
Yes

Value

Including VAT
11,400
Amount
9,500
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff undertaken any general and/or safety training or certification for working in this field of work? 10% Equalities Policies 5%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
Cost (based on an estimate of the likely work over the 1 year term) 40%

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2027, 23:59
Max Extent Date
31 Dec 2029, 23:59

Renewal

Description
The contract is for an initial 1-year term, with the option to extend each and every year up to a total of a 3-year term (each additional year will be subject to budget availability, price negotiation and satisfactory contractor performance).
Entry 3
Id
CPC-G3/26
Title
Village Maintenance
Description
CPC is responsible for several open spaces around the village, both formally planted and not planted, which require regular maintenance. - War Memorial - weeding and maintenance as required (minimum twice per year) - Village Sign - weeding and maintenance - Council noticeboards (6), cleaning, inspection and light maintenance - The Pound (car park) - hedge cutting, removal and suppression of weeds & other obstructing vegetation - Refuse Bin emptying - Recreation Ground & Lambs Lane - Litter picking - Recreation Ground - Bus shelter cleaning - Footpath planters/ tubs - weeding and general maintenance. Watering to be carried out if required or during extreme weather
Status
active
Has Renewal
Yes

Value

Including VAT
9,000
Amount
7,500
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff undertaken any general and/or safety training or certification for working in this field of work? 10% Equalities Policies 5%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost
Description
Cost (based on an estimate of the likely work over the 1 year term) 40%

Numbers

Entry 1
Number
40
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2027, 23:59
Max Extent Date
31 Dec 2029, 23:59

Renewal

Description
The contract is for an initial 1-year term, with the option to extend each and every year up to a total of a 3-year term (each additional year will be subject to budget availability, price negotiation and satisfactory contractor performance).

Items and delivery

Item 1
Id
CPC-G1/26
Related Lot
CPC-G1/26

Additional Classifications

Entry 1
Scheme
CPV
Id
77310000
Description
Planting and maintenance services of green areas
Entry 2
Scheme
CPV
Id
77320000
Description
Sports fields maintenance services
Entry 3
Scheme
CPV
Id
77330000
Description
Floral-display services
Entry 4
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Item 2
Id
CPC-G2/26
Related Lot
CPC-G2/26

Additional Classifications

Entry 1
Scheme
CPV
Id
77310000
Description
Planting and maintenance services of green areas
Entry 2
Scheme
CPV
Id
77320000
Description
Sports fields maintenance services
Entry 3
Scheme
CPV
Id
77330000
Description
Floral-display services
Entry 4
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Item 3
Id
CPC-G3/26
Related Lot
CPC-G3/26

Additional Classifications

Entry 1
Scheme
CPV
Id
77310000
Description
Planting and maintenance services of green areas
Entry 2
Scheme
CPV
Id
77320000
Description
Sports fields maintenance services
Entry 3
Scheme
CPV
Id
77330000
Description
Floral-display services
Entry 4
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
A-24279
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 3
Id
A-24280
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 4
Id
A-24281
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 5
Id
098227-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
17 Oct 2026, 10:35
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Cottenham Parish Council
Id
GB-PPON-PMPP-6698-LVJD

Identifier

Scheme
GB-PPON
Id
PMPP-6698-LVJD

Address

Street Address
Village Hall, Recreation Ground, Lambs Lane
Locality
Cottenham, Cambridgeshire
Postal Code
CB24 8TA
Country
GB
Country Name
United Kingdom
Region
UKH12

Contact

Name
Jo Brook
Telephone
01954772828

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Cottenham, Cambridgeshire · UKH12 · CB24 8TA · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 098227-2026Tender notice on Find a Tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

Cottenham Parish Council is inviting bids for grounds maintenance across Cottenham, including recreation-ground and sports-pitch care, village grass cutting, and public-space maintenance. Three active lots have a shared submission deadline of 16 November 2026 at 12:00 UTC.

Who this may suit

Strong fit for grounds-maintenance contractors able to deliver sports-pitch upkeep, grass cutting, ecological mowing regimes, public-realm cleaning and routine vegetation maintenance. PitchPower experience is advantageous, not stated as mandatory.

Key points identified

  • Competent staff, machinery and materialsProvide suitably trained and competent staff, appropriate machinery, equipment and materials.Evidence: Opportunity description: "Provide suitably trained and competent staff, appropriate machinery, equipment and materials."
  • Health, safety, environmental and waste complianceComply with relevant health and safety legislation, risk assessments, safe working practices, environmental requirements and waste disposal regulations.Evidence: Opportunity description: "Comply with relevant health and safety legislation, risk assessments, safe working practices, environmental requirements and waste disposal regulations."
  • Work scheduling and responsivenessDeliver to agreed schedules and seasonal requirements; plan around fixtures, bookings and community activities; report issues and maintain records.Evidence: Opportunity description: "Deliver services in accordance with agreed schedules"; "Plan works around sporting fixtures"; "promptly report defects"; "Maintain accurate records of completed works."
94% approved-analysis confidence5 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
098227-2026
OCID
ocds-h6vhtk-078a32
First published
17 Oct 2026
Last checked
17 Oct 2026, 11:46
Notice versions reviewed
1
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
17 Oct 2026
Read the analysis methodology →