✓Tender information last checkedLast checked 19 Oct 2026, 13:28.
Opportunity overview
LONDON TENDERS PORTAL REFERENCE DN 833364
The Bannister Athletics Track is a facility of national significance and is used by elite athletes https://www.harrowac.co.uk/. The Council is committed to its continued operation and accordingly has a made funding application to the LMF London Marathon Funding. The Council acknowledges that the award of the contract is dependent on this funding. However, it is necessary to begin procurement activities now in order that the successful supplier can undertake works in the 12-week window in the summer of 2027. The Council undertakes to keep suppliers informed. of its progress in obtaining funding and not to waste the time of suppliers should the funding package not be available. project seeks to secure the long-term future of the facility through replacement of the existing synthetic athletics track surface, associated base repairs and recertification to UK Athletics TrackMark standards.
Accordingly, the Council would like to speak to suppliers with the necessary knowledge, skills and experience of such work about the shape of the imminent procurement through this advertised soft market testing process.
The process will be undertaken strictly as per the Procurement Act 2023 and suppliers who do or not take part in the soft market testing exercise will not be advantaged or disadvantaged and will particularly not confer any advantage to any one supplier.
All respondents to the Preliminary Market Engagement Notice will receive an anonymised summary of the discussions. No bidder confidential information will be shared.
Affordability i.e. the likely cost of the works
What contract form should be used e.g. JCT?
Whether suppliers would need to sub- contract any elements
The form of the specification
Risk partition i.e. what uncertainties would affect the ability to the deliver the project for a fixed cost.
Design considerations- i.e. what elements would be needed to be designed by the Council and what aspects would be designed by the supplier.
Realistic delivery timeline i.e. when suppliers would be available to deliver the work and what their pipelines looked like.
Proposed procurement route- the Council is proposing to use an Open Procedure albeit with supplier self -declarations of probity.
Classification
CPV45236114 — Flatwork for running tracks
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
The project seeks to secure the long-term future of the facility through replacement of the existing synthetic athletics track surface, associated base repairs and recertification to UK Athletics TrackMark standards.
Accordingly, the Council would like to speak to suppliers with the necessary knowledge, skills and experience of such work about the shape of the imminent procurement through this advertised soft market testing process.
The process will be undertaken strictly as per the Procurement Act 2023 and suppliers who do or not take part in the soft market testing exercise will not be advantaged or disadvantaged and will particularly not confer any advantage to any one supplier.
All respondents to the Preliminary Market Engagement Notice will receive an anonymised summary of the discussions. No bidder confidential information will be shared.
Affordability i.e. the likely cost of the works
What contract form should be used e.g. JCT?
Whether suppliers would need to sub- contract any elements
The form of the specification
Risk partition i.e. what uncertainties would affect the ability to the deliver the project for a fixed cost.
Design considerations- i.e. what elements would be needed to be designed by the Council and what aspects would be designed by the supplier.
Realistic delivery timeline i.e. when suppliers would be available to deliver the work and what their pipelines looked like.
Proposed procurement route- the Council is proposing to use an Open Procedure albeit with supplier self -declarations of probity.
Applying
If you would like to see us to discuss this opportunity, please write in no more than 1000 words describing your interest in the procurement, your past experience in the field and the points you would like to discuss.
Soft market testing is planned to take place between the 7th and 11th December 2026 at the Bannister Outdoor Sports Centre Uxbridge Road, Harrow HA3 6S. Each party will have 3 hours with a common agenda. Please keep these days free as alternative days cannot be offered.
If you are not seen please rest assured this will not disadvantage you in the forthcoming formal procurement. All parties which express an interest will receive feedback from the soft market testing event before the Find a Tender Service notice is published (marking the start of the formal procurement procedure)
Please make your submission via the London Tenders Portal by Thursday 26th November 2026 at Noon.
Project Management
The procurement is being run on a project managed basis, and the Council has put in place resources remains deliverable. Robust governance is in place to ensure that communication channels between the Council and bidders remain robust.
Feedback to potential participants
Feedback will be given to those participating in the forthcoming soft market testing exercise. This will be on an anonymised basis, and we will ensure that information of a commercially confidential nature will not be included in feedback.
Once the formal procurement process begins, GBC will keep participants informed at appropriate stages of the procurement.
Freedom of Information
The Council is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 1992 and may be obliged, when requested, to disclose information you provide to them even though it may be regarded as confidential. However, the exemption from disclosure applying to information which, if disclosed, would or would be likely to prejudice the commercial interests of any person including the Council (including such information relating to a procurement exercise) will apply, provided that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Queries
All questions on this prospectus should be via the London Tenders Portal. Generally, we will respect the confidentiality of questions flagged as such by suppliers. Where we receive queries in relation to this prospectus and we believe the response will be of general interest without violating any confidentiality we will circulate the query and response to all the parties that have expressed an interest.
Canvassing
Participants should note that canvassing or lobbying (defined as communications with the Council or individual stakeholders) outside the channels identified in the Prior Information Notice) might affect their ability to engage with the procurement process. Attention is also drawn to the provisions of the Bribery Act 2010.
Appendix 1 Draft Specification
Main Works
• Removal and recycling of the existing synthetic track surface.
• Localised macadam repairs.
• Potential repair of approximately 800m² of existing macadam.
• Replacement of approximately 100 linear metres of kerbing where settlement has occurred.
• Cleaning and refurbishment of drainage channels.
• Installation of a new World Athletics certified porous polymeric athletics track system.
• Line marking.
• Completion testing and certification.
• Reinstatement and handover documentation.
Delivery Timescales
The Council is targeting delivery during a suitable weather window to allow installation of the new porous surface. The consultancy report advises that porous surface installations are typically undertaken between April and September, subject to weather conditions, and would require approximately 10-12 weeks on site. During this period the athletics track would be unavailable for use.
Due
11 Dec 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
098374-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
098115-2026Preliminary market engagement notice on Find a Tender ·
2
098374-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage market engagement for a planned refurbishment of the Bannister Athletics Track. The Council is seeking supplier input on replacing the synthetic track surface, base repairs, UK Athletics TrackMark recertification, affordability, design allocation, risk, contract form, procurement route and possible summer 2027 delivery.
Who this may suit
Potential fit for suppliers with explicit knowledge, skills and experience in synthetic athletics-track refurbishment and related base repairs. This is not a live invitation to tender; participation is stated not to advantage or disadvantage suppliers.
Key points identified
Relevant experienceKnowledge, skills and experience of this type of workEvidence: “suppliers with the necessary knowledge, skills and experience of such work”
Track scopeReplacement of synthetic athletics-track surface and associated base repairsEvidence: “replacement of the existing synthetic athletics track surface, associated base repairs”
Track standards outcomeRecertification to UK Athletics TrackMark standardsEvidence: “recertification to UK Athletics TrackMark standards”
93% approved-analysis confidence5 supplier criteria identified5 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage market engagement for a planned refurbishment of the Bannister Athletics Track. The Council is seeking supplier input on replacing the synthetic track surface, base repairs, UK Athletics TrackMark recertification, affordability, design allocation, risk, contract form, procurement route and possible summer 2027 delivery.
Who this may suit
Potential fit for suppliers with explicit knowledge, skills and experience in synthetic athletics-track refurbishment and related base repairs. This is not a live invitation to tender; participation is stated not to advantage or disadvantage suppliers.
Notice type is “Preliminary market engagement notice on Find a Tender”; description states “advertised soft market testing process.”
Tender availability
98% confidence
Not a live invitation to tender; planned procurement
View supporting evidence
The process stage is “planning” and the notice describes preliminary market engagement regarding “the imminent procurement”.
Proposed route
94% confidence
Open Procedure proposed, with supplier self-declarations of probity
View supporting evidence
“the Council is proposing to use an Open Procedure albeit with supplier self -declarations of probity.”
Participation effect
97% confidence
Participation or non-participation will not advantage or disadvantage suppliers
View supporting evidence
“suppliers who do or not take part in the soft market testing exercise will not be advantaged or disadvantaged”
Submission deadline
99% confidence
Unknown
View supporting evidence
No submission deadline is supplied.
RISKS AND UNKNOWNS
Points requiring attention
Funding risk
98% confidence
The planned contract may not proceed if the funding package is unavailable
View supporting evidence
“the award of the contract is dependent on this funding” and the Council will avoid wasting suppliers’ time “should the funding package not be available.”
Early-stage scope and commercial uncertainty
96% confidence
Specification, design allocation, risk allocation, contract form, affordability and procurement route are being tested with the market
View supporting evidence
The notice asks suppliers about “The form of the specification”, design responsibilities, “Risk partition”, affordability, contract form and proposed route.
Status metadata inconsistency
99% confidence
The display status is “open”, while the source status and stage are “planning” and the notice is preliminary market engagement. This should not be interpreted as an open tender.
View supporting evidence
display_status: “open”; source_status/stage: “planning”; notice type: “Preliminary market engagement notice on Find a Tender”.
Timing uncertainty
98% confidence
A 12-week summer 2027 works window is intended, but no contract dates or market-engagement response deadline are supplied.
View supporting evidence
Description specifies a “12-week window in the summer of 2027”; tender, contract and submission date fields are null.
Subcontracting approach unknown
93% confidence
The Council is seeking market feedback on whether elements would need to be subcontracted; no final requirement is stated.
View supporting evidence
“Whether suppliers would need to sub- contract any elements”
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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