AWARD OUTCOME
What happened
Development Bank of Wales has concluded a contract with HUBSTAR SYSTEMS LIMITED for a cloud-based platform to book workspace, car parking and meeting rooms.
Published outcomeAward 1 is active. The contract was signed on 13 October 2026, runs from 18 October 2026 to 17 October 2027, and includes one optional 12-month extension.
Market significanceThis is a below-threshold framework call-off for workplace resource-booking software, with a stated contract value of £33,870.10 excluding VAT (£40,644.12 including VAT).
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
HUBSTAR SYSTEMS LIMITED
99% confidenceAward 1 · Lots 1 · 33870.10 GBP · verified; active award and contract
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Award 1 names Hubstar Systems Ltd as supplier; supplier verification provides the legal name HUBSTAR SYSTEMS LIMITED (company number 08853435) by exact-name match. The contract linked to award 1 states £33,870.10 excluding VAT.
LIFECYCLE
Award or contract stage
Notice status
99% confidenceComplete
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The tender status is recorded as "complete" and the notice is a Contract details notice on Find a Tender.
Award status
99% confidenceActive
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Award 1 has status "active".
Contract status
99% confidenceActive
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Contract 1 has status "active".
Contract signature
99% confidence13 October 2026
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Contract 1 records dateSigned as 2026-10-13.
Contract start
99% confidence18 October 2026
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Contract 1 period startDate is 2026-10-18.
Contract end
99% confidence17 October 2027
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Contract 1 period endDate is 2027-10-17.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£33,870.10
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Contract 1 value.amount is 33870.1 GBP.
Contract value including VAT
99% confidence£40,644.12
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Contract 1 value.amountGross is 40644.12 GBP.
Value allocation
98% confidenceSingle-supplier contract value
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Contract 1 is linked to award 1, which names one supplier.
TIMELINE
Procurement timeline
Contract signed
99% confidence13 October 2026
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Contract 1 dateSigned is 2026-10-13.
Notice published
99% confidence16 October 2026
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The contract details notice was published at 2026-10-16T11:29:03+01:00.
Contract start
99% confidence18 October 2026
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Contract 1 period startDate is 2026-10-18.
Initial contract end
99% confidence17 October 2027
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Contract 1 period endDate is 2027-10-17.
Maximum possible end date
99% confidence17 October 2028
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Contract 1 maxExtentDate is 2028-10-17 and the renewal states one optional 12-month extension.
SCOPE
What was awarded
Requirement
99% confidenceCloud-based workspace, car parking and meeting-room booking platform
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The notice description states: "The provision of a cloud-based workspace, car parking and meeting room booking platform."
Procurement category
99% confidenceServices
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Award 1 mainProcurementCategory is "services".
CPV classification
99% confidence72000000 — IT services: consulting, software development, Internet and support
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The award item lists CPV 72000000.
Delivery geography
98% confidenceUnited Kingdom
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The award item delivery address specifies region UK and country GB.
Lot
99% confidenceLot 1
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Award 1 and Contract 1 are linked to lot 1.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceSelective
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The tender procurementMethod is "selective".
Method detail
99% confidenceBelow threshold — award under framework
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The tender procurementMethodDetails states "Below threshold - award under framework".
Competitive tender indicator
99% confidenceNo
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The tender field competitive is false.
Framework reference
98% confidenceocds-h6vhtk-0504a3, related lot 2b
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The relatedProcesses entry identifies a framework process with identifier ocds-h6vhtk-0504a3 and related lot 2b.
Bid count and evaluation information
99% confidenceUnknown
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Initial term
99% confidence12 months
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The period runs from 18 October 2026 to 17 October 2027.
Extension option
99% confidenceOne optional 12-month extension
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Contract 1 hasRenewal is true and its renewal description states "1 x optional 12 month extension".
Maximum potential term
99% confidence24 months
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The initial end date is 17 October 2027 and maxExtentDate is 17 October 2028.
Above-threshold status
99% confidenceNo
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Contract 1 aboveThreshold is false.
COMMERCIAL VIEW
Commercial observations
Commercial route
99% confidenceFramework call-off below threshold
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The published method detail states "Below threshold - award under framework".
Addressable capability
99% confidenceWorkplace and facilities booking software
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The requirement covers booking workspace, parking and meeting rooms.
Value interpretation
95% confidenceThe published value covers the contract linked to the sole named supplier and should not be read as a price breakdown by product, implementation or support service.
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One supplier is named for award 1 and contract 1 provides only an aggregate value.
DATA QUALITY
Gaps and source limitations
Award date
99% confidenceNot published separately
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The award record does not provide an award_date; the signed date is separately available in contract data.
Lot detail
99% confidenceLot 1 has no published title, description or standalone value
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Lot 1 is present but its title, description and value fields are null.
Competition and evaluation detail
99% confidenceInformation not supplied in the published notice
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No bid count, bidder list, scoring, evaluation rationale or award rationale is provided.
Pricing detail
99% confidenceInformation not supplied in the published notice
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The contract provides aggregate net and gross values only.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award date is not separately published; the analysis distinguishes the recorded contract signature date from an award decision date.
- Lot 1 has no published title, description or standalone value.
- Information not supplied in the published notice: bid count, competing suppliers, evaluation method, scores, award rationale and savings.
- Information not supplied in the published notice: itemised pricing, implementation scope, service levels and payment terms.
- The optional extension is not confirmed as exercised; the 17 October 2028 date is the published maximum extent date.
MARKET THEMES
Relevant award themes
Development Bank of WalesHUBSTAR SYSTEMS LIMITEDHubstar Systems Ltdresource booking platformworkspace bookingparking bookingmeeting room bookingframework call-off
COMMON QUESTIONS
About this award
Who won the Development Bank of Wales resource booking platform contract?
HUBSTAR SYSTEMS LIMITED won award 1. The published award names Hubstar Systems Ltd; the supplier identity was verified as HUBSTAR SYSTEMS LIMITED.
What is the value of the contract?
The stated value is £33,870.10 excluding VAT and £40,644.12 including VAT.
When does the contract run?
It runs from 18 October 2026 to 17 October 2027, with one optional 12-month extension that could take the maximum end date to 17 October 2028.
How was the contract procured?
The notice records a selective, below-threshold award under a framework.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.