✓Tender information last checkedLast checked 15 Oct 2026, 16:57.
Opportunity overview
The successful Supplier will be required to provide cleaning services for Cotham School.
Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract.
Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement.
1 - Secondary Schools 1 – Sixth form centre
The process is to be inclusive of the requirements for the following locations:
•Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT
•Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU
•Stoke Lodge Playing Fields, Stoke Lodge, West Dene, Bristol, BS9 2BH
The contract being tendered is for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./DV94ZC5BC9
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/DV94ZC5BC9
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
097598-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Cotham School is seeking one contractor to provide school cleaning services across its listed Bristol sites. The stated term is 1 August 2027 to 31 July 2030, with two possible one-year extensions. The notice describes a fixed-price monthly contract with monthly reconciliation against budgeted cleaning hours.
Who this may suit
Strong fit for suppliers that explicitly provide school cleaning services, can maintain planned staffing hours and cover planned and unplanned leave across multiple sites.
Key points identified
Core serviceProvide cleaning services for Cotham School across the listed sites.Evidence: "The successful Supplier will be required to provide cleaning services for Cotham School."
Whole-contract tenderTender submissions are sought for the whole contract.Evidence: "we are seeking tender submissions for the whole contract."
Service deliveryMeet the specification at each site from contract commencement.Evidence: "deliver a service and meet the requirements of the specification at each site from the contract commencement."
94% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Cotham School is seeking one contractor to provide school cleaning services across its listed Bristol sites. The stated term is 1 August 2027 to 31 July 2030, with two possible one-year extensions. The notice describes a fixed-price monthly contract with monthly reconciliation against budgeted cleaning hours.
Who this may suit
Strong fit for suppliers that explicitly provide school cleaning services, can maintain planned staffing hours and cover planned and unplanned leave across multiple sites.
Key deliverables
School cleaning services at the listed Cotham School locations
Delivery of required cleaning frequencies and output specifications
Staffing cover for planned and unplanned leave
Monthly invoicing and reconciliation of actual versus budgeted hours
SUPPLIER REQUIREMENTS
6 criteria identified
Core service
99% confidence
Provide cleaning services for Cotham School across the listed sites.
View supporting evidence
"The successful Supplier will be required to provide cleaning services for Cotham School."
Whole-contract tender
97% confidence
Tender submissions are sought for the whole contract.
View supporting evidence
"we are seeking tender submissions for the whole contract."
Service delivery
95% confidence
Meet the specification at each site from contract commencement.
View supporting evidence
"deliver a service and meet the requirements of the specification at each site from the contract commencement."
Staffing resilience
98% confidence
Have a system to cover planned and unplanned leave so that tendered hours are always worked.
View supporting evidence
"the tendered number of hours are always worked" and "expected to have a system in place to cover for both planned and unplanned leave."
Cleaning outcomes
96% confidence
Deliver a clean, fit-for-purpose school, achieve output specifications and required cleaning frequencies.
View supporting evidence
"provide a clean school that is fit for purpose" and "all output specifications are achieved and ... the required frequency of cleans is delivered."
Eligibility requirements
83% confidence
Unknown from supplied notice content; the notice directs bidders to the PSQ document for more information.
View supporting evidence
"Please see PSQ Document for more information."
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
96% confidence
Up to £1,500,000.
View supporting evidence
Lot 1 value_amount: 1500000 GBP.
Pricing model
98% confidence
Fixed-price contract with monthly invoicing at one-twelfth of annual cost, subject to monthly hours reconciliation.
View supporting evidence
"The contract will be fixed price in nature" and "Contractor invoicing the Client for one-twelfth of the annual cost monthly."
Hours shortfall credit
98% confidence
Where actual hours are below budgeted hours, a credit is required, calculated using the contractual cost per hour.
View supporting evidence
"If the hours worked are less than those budgeted a credit will be required by the schools."
Contract term
98% confidence
Three years from 1 August 2027 to 31 July 2030, with options for two further one-year extensions.
View supporting evidence
"for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years".
Delivery
Delivery locations
99% confidence
Cotham School, Cotham Learning Community (Charnwood House), and Stoke Lodge Playing Fields, Bristol.
View supporting evidence
The description lists "Cotham School...", "Cotham Learning Community, Charnwood House...", and "Stoke Lodge Playing Fields...".
Contract commencement
97% confidence
1 August 2027.
View supporting evidence
"from 1st August 2027 until 31st July 2030".
Operational management
95% confidence
Proactive contract management is expected.
View supporting evidence
"the Contractor is proactive in the management of the contract".
Response is directed through the Litmus TMS eSourcing portal.
View supporting evidence
"To respond to this opportunity" followed by the Litmus TMS response URL.
RISKS AND UNKNOWNS
Points requiring attention
Procedure classification conflict
99% confidence
The source simultaneously identifies an open procurement method and a Competitive flexible procedure. The applicable procedure should be verified in the tender documents or portal.
The description says "Two sites" are included, but then lists three delivery locations. Suppliers should confirm the definitive site scope.
View supporting evidence
"Two sites listed below" followed by three bulleted locations.
Financial exposure from staffing shortfalls
98% confidence
Actual hours below budgeted hours trigger a fiscal credit, creating a direct operational and financial risk if staffing cover is not maintained.
View supporting evidence
"If the hours worked are less than those budgeted a credit will be required".
Specification not supplied
91% confidence
Detailed scope, quality standards and eligibility information may be contained in the referenced PSQ document and are not included in the supplied content.
View supporting evidence
"Please see PSQ Document for more information."
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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