AWARD OUTCOME
What happened
University of Keele has published contract details for annual EPOS software licensing, maintenance and support services. The contract is with UNIWARE SYSTEMS LIMITED and supports existing campus till infrastructure plus Keele Card and finance-system integrations.
Published outcomeA single active award and active contract are recorded for UNIWARE SYSTEMS LIMITED. The contract was signed on 1 August 2026, starts on 31 August 2026 and ends on 31 July 2027.
Market significanceThis is a one-year, below-threshold software maintenance and support engagement with a published gross contract value of £50,256.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
UNIWARE SYSTEMS LIMITED
99% confidenceAward 1 · Lots 1 · £50,256 gross (£41,880 net) GBP · Verified supplier; active award and contract
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Award 1 names supplier GB-COH-02890249. Supplier verification confirms company number 02890249 and legal name UNIWARE SYSTEMS LIMITED. Contract 1, linked to award 1, states £50,256 gross and £41,880 net.
LIFECYCLE
Award or contract stage
Published notice
99% confidenceContract details notice published 15 October 2026
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Contract document 097356-2026 is described as a Contract details notice on Find a Tender with datePublished 2026-10-15T11:09:46+01:00.
Award status
99% confidenceActive
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Award 1 has status 'active'.
Contract status
99% confidenceActive
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Contract 1 has status 'active'.
Contract signature
99% confidenceSigned 1 August 2026
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Contract 1 dateSigned is 2026-08-01T00:00:00+01:00.
Contract period
99% confidence31 August 2026 to 31 July 2027
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Contract 1 period startDate is 2026-08-31 and endDate is 2027-07-31.
VALUES
Published values explained
Contract value (gross)
99% confidence£50,256
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Contract 1 value.amountGross is 50256 GBP.
Contract value (net)
99% confidence£41,880
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Contract 1 value.amount is 41880 GBP.
TIMELINE
Procurement timeline
Contract signed
99% confidence1 August 2026
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Contract 1 dateSigned is 2026-08-01.
Contract start
99% confidence31 August 2026
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Contract 1 period.startDate is 2026-08-31.
Contract end
99% confidence31 July 2027
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Contract 1 period.endDate is 2027-07-31.
Notice published
99% confidence15 October 2026
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Contract details notice 097356-2026 datePublished is 2026-10-15.
SCOPE
What was awarded
Requirement
99% confidenceAnnual EPOS software licensing, maintenance and support services
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Tender title and description specify annual software licensing, maintenance and support for the University's EPOS system.
Systems supported
99% confidenceExisting campus-wide till infrastructure, Keele Card and finance-system integrations
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Tender description explicitly identifies these infrastructure and integration requirements.
Service classification
99% confidenceMaintenance of information technology software (CPV 72267100)
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Award item 1 lists CPV 72267100.
Lot structure
99% confidenceOne lot (Lot 1)
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Tender lists Lot 1; award 1 and contract 1 are linked to it.
PROCEDURE
Procedure and competition
Procurement route
99% confidenceBelow threshold - unknown
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Tender procurementMethodDetails is 'Below threshold - unknown'; contract aboveThreshold is false.
Competition information
99% confidenceUnknown
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Information on tenderers, bids, evaluation and award criteria was not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Term
99% confidenceApproximately 11 months, from 31 August 2026 to 31 July 2027
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Contract 1 period runs from 2026-08-31 to 2027-07-31.
Threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false.
Extension or renewal terms
99% confidenceUnknown
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Information not supplied in the published notice.
COMMERCIAL VIEW
Commercial observations
Commercial model
95% confidenceAnnual EPOS licensing, maintenance and support for an existing operational estate
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The published scope describes annual licensing, maintenance and support for existing EPOS till infrastructure and named integrations.
Value interpretation
99% confidenceThe published £50,256 gross value applies to the single contract linked to award 1 and Lot 1.
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Contract 1 links to awardID 1; award 1 relates to Lot 1; no other awards or contracts are listed.
DATA QUALITY
Gaps and source limitations
Published contract data
95% confidenceHigh-quality post-award record
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The record includes an active award, active contract, signed date, start and end dates, net and gross values, named supplier, lot linkage and notice publication date.
Supplier verification
99% confidenceVerified
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Supplier identity was verified by company number 02890249, with no name mismatch reported.
Competition and evaluation detail
99% confidenceInformation not supplied in the published notice
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No bid counts, tenderer list, scoring, evaluation rationale or award-criteria detail is present in the supplied data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Information not supplied in the published notice: tender submission deadline, procurement method beyond the stated below-threshold classification, bid count, competing suppliers, evaluation criteria, scores, award rationale, pricing breakdown, lot-specific title and description, and extension or renewal terms.
- The delivery-address list covers multiple UK regions, but the supplied data does not explain the operational basis for each region.
MARKET THEMES
Relevant award themes
University of KeeleUNIWARE SYSTEMS LIMITEDEPOS softwaresoftware maintenancesoftware supportKeele CardFind a Tender
COMMON QUESTIONS
About this award
Who won the University of Keele EPOS software contract?
UNIWARE SYSTEMS LIMITED, verified under company number 02890249.
What is the contract value?
The published contract value is £50,256 gross (£41,880 net).
When does the EPOS contract run?
It starts on 31 August 2026 and ends on 31 July 2027.
Was the contract signed?
Yes. The published contract data records a signature date of 1 August 2026.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.