✓Tender information last checkedLast checked 14 Oct 2026, 17:21.
Opportunity overview
East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers.
The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
The Value shown in this notice is excluding VAT
Classification
CPV44482200 — Fire hydrants
CPV50000000 — Repair and maintenance services
CPV50413200 — Repair and maintenance services of firefighting equipment
CPV75251110 — Fire-prevention services
Lots
East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers.
The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions.
The Contractor shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instructions with the minimum supervision to allow the efficient completion of work orders. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.£400k
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Repair and maintenance services of firefighting equipment
Submission Method
electronicSubmission
Selection criteria
Criteria
Criterion 1
Type
suitability
Description
Contractors must be registered members of LPCB (Loss Prevention Certification Board) or an equivalent recognised third-party certification scheme demonstrating competence in sprinkler inspection, testing, servicing, and maintenance
Applies To
supplier
Criterion 2
Type
economic
Description
Bidders will be required to have a minimum yearly “specific” turnover of 200,000 GBP for the last 2 years in the business area covered by the contract. (If route 2 the yellow text is not required and only the section below will apply)
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that
the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and
Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form.
The Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents.
Further detail is contained within the procurement documents.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Minimum
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Professional Risk Indemnity: Minimum level of Cover 2,000,000 GBP
Employer's (Compulsory) Liability: Minimum level of cover 10,000,000 GBP
Public Liability: Minimum level of cover 10,000,000 GBP
Applies To
supplier
Contract terms
Performance Terms
As per KIPs provided as part of tender documents
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes
Covered By
GPA
Tender Period
Ends
23 Nov 2026, 12:00
Submission terms
Languages
en
Bid Validity Period
Duration In Days
180
Expected award period
Starts
23 Nov 2026, 12:00
Bid Opening
Date
23 Nov 2026, 12:00
Recurrence
Description
Towards the end of the contract
Lots and requirements
Entry 1
Id
1
Description
East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers.
The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions.
The Contractor shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instructions with the minimum supervision to allow the efficient completion of work orders. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Has Renewal
Yes
Has Options
No
Status
active
Award criteria
Criteria
Criterion 1
Name
Planned Maintenance Requirements
Type
quality
Description
15
Criterion 2
Name
Contract management
Type
quality
Description
15
Criterion 3
Name
Technical Ability
Type
quality
Description
20
Criterion 4
Name
Resources
Type
quality
Description
20
Criterion 5
Name
Invoicing
Type
quality
Description
10
Criterion 6
Name
Net Zero
Type
quality
Description
5
Criterion 7
Name
Community Benefits
Type
quality
Description
10
Criterion 8
Name
Fair Work First
Type
quality
Description
5
Criterion 9
Type
price
Description
60
Value
Amount
400,000
Currency
GBP
Contract period
Duration In Days
720
Renewal
Description
With option to extend further for 2 x 12 months at the Councils' discretion.
Submission terms
Variant Policy
notAllowed
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
44482200
Description
Fire hydrants
Entry 2
Scheme
CPV
Id
50413200
Description
Repair and maintenance services of firefighting equipment
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
097177-2026tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
East Renfrewshire Council is seeking one supplier to service, maintain and carry out reactive repairs to existing sprinkler systems, gas-suppression systems, fire hydrants and dry risers at council buildings, including education properties. The contract requires routine annual servicing and a 24-hour, 365-days emergency response service.
Who this may suit
Strong fit for competent fire-protection maintenance contractors able to service the specified existing systems and provide continuous emergency response. Specific qualifications, evidence and selection thresholds must be checked in the PCS-T/SPD materials.
Key points identified
Supplier competenceSuitably trained and competent supplierEvidence: "seeking to appoint a suitably trained and competent supplier"
System scopeService, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry risersEvidence: "undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers"
Emergency response24-hour, 365-days emergency response serviceEvidence: "with a 24-hour 365 days emergency response service"
96% approved-analysis confidence7 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
East Renfrewshire Council is seeking one supplier to service, maintain and carry out reactive repairs to existing sprinkler systems, gas-suppression systems, fire hydrants and dry risers at council buildings, including education properties. The contract requires routine annual servicing and a 24-hour, 365-days emergency response service.
Who this may suit
Strong fit for competent fire-protection maintenance contractors able to service the specified existing systems and provide continuous emergency response. Specific qualifications, evidence and selection thresholds must be checked in the PCS-T/SPD materials.
Key deliverables
Routine annual servicing and maintenance of existing sprinkler systems, gas-suppression systems, fire hydrants and dry risers
Reactive repair and emergency works
24-hour, 365-days emergency response in line with priority schedules and KPIs
Work at East Renfrewshire Council buildings, including education properties
SUPPLIER REQUIREMENTS
7 criteria identified
Supplier competence
98% confidence
Suitably trained and competent supplier
View supporting evidence
"seeking to appoint a suitably trained and competent supplier"
System scope
99% confidence
Service, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry risers
View supporting evidence
"undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers"
Emergency response
99% confidence
24-hour, 365-days emergency response service
View supporting evidence
"with a 24-hour 365 days emergency response service"
Work-order delivery
95% confidence
Carry out instructions with minimum supervision to enable efficient completion of work orders
View supporting evidence
"be able to carry out instructions with the minimum supervision to allow the efficient completion of work orders"
Participation declaration
98% confidence
Bidders must self-certify adherence to conditions of participation through the SPD (Scotland) in PCS-T
View supporting evidence
"Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T"
Means of proof
96% confidence
May be required before contract award
View supporting evidence
"may be required to submit Means of Proof before contract award"
Exclusion grounds
95% confidence
Economic operators may be excluded in situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016
View supporting evidence
"Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9"
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated value
99% confidence
Up to GBP 400,000 excluding VAT
View supporting evidence
process value_max: 400000 GBP; "The Value shown in this notice is excluding VAT"
Contract term
94% confidence
Title indicates 2027-2029; precise start and end dates are not supplied
View supporting evidence
Title: "... commercial premises 2027 - 2029"; contract_start_at and contract_end_at are null
Delivery
Delivery area
97% confidence
UKM83; specific delivery sites are various East Renfrewshire Council buildings, including education properties
View supporting evidence
Lot description: "various East Renfrewshire Council Buildings including Education properties"; delivery location region: "UKM83"
Response coverage
99% confidence
24 hours per day, 365 days per year
View supporting evidence
"24-hour 365 days emergency response service"
Performance framework
96% confidence
Priority schedule and KPIs are referenced; their detailed content is not supplied
View supporting evidence
"in accordance with the priority schedule and KPIs detailed in the contract documents"
PROCEDURE
How to respond
Status
99% confidence
Open tender
View supporting evidence
display_status: "open"; stage: "tender"
Procedure
99% confidence
One-stage open procedure
View supporting evidence
"We will apply a one stage Open procedure"
Submission deadline
99% confidence
23 November 2026, 12:00 UTC
View supporting evidence
submission_deadline: "2026-11-23T12:00:00Z"
Tender portal
99% confidence
Public Contracts Scotland Tender portal (PCS-T)
View supporting evidence
"This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T)"
RISKS AND UNKNOWNS
Points requiring attention
Detailed technical and KPI requirements unavailable
99% confidence
Priority schedules, KPIs, contract conditions and Section III requirements are referenced but not included in the supplied content.
View supporting evidence
"priority schedule and KPIs detailed in the contract documents"; "specific requirements listed in Section III"
Qualification evidence unspecified
97% confidence
The notice requires SPD self-certification and may require means of proof, but does not state the particular training, competence evidence or certification requirements in the supplied data.
View supporting evidence
"suitably trained and competent"; "may be required to submit Means of Proof"
Term ambiguity
96% confidence
The title states 2027-2029, while explicit contract start and end dates are absent.
View supporting evidence
Title: "2027 - 2029"; contract_start_at and contract_end_at are null
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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