Coleg Sir Gar · Preliminary market engagement notice on Find a Tender
✓Tender information last checkedLast checked 14 Oct 2026, 16:27.
Opportunity overview
The College is seeking tenders for the supply and conversion of a mobile immersive learning vehicle to provide an accessible, flexible and interactive learning environment for learners with Additional Learning Needs and the wider College curriculum.
The requirement includes the supply of a suitable vehicle, conversion and internal fit-out, installation and integration of immersive audio-visual and interactive technology, accessibility adaptations, furniture, power systems, testing, commissioning and staff training. The successful supplier will be responsible for delivering a complete, fully integrated and operational solution, including all necessary certifications, warranties and supporting documentation.
The vehicle will enable learners to experience and practise real-world situations in a safe and supportive environment, supporting the development of independence, confidence, communication, life skills, employability and preparedness for everyday situations.
The College requires delivery and completion within the project funding timetable, with expenditure completed by 31 March. Tenderers must therefore demonstrate that their proposed solution can be delivered, installed, commissioned and handed over within the required timeframe.
Classification
CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
CPV32000000 — Radio, television, communication, telecommunication and related equipment
CPV34000000 — Transport equipment and auxiliary products to transportation
CPV48000000 — Software package and information systems
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Transport equipment and auxiliary products to transportation
Entry 2
Scheme
CPV
Id
30000000
Description
Office and computing machinery, equipment and supplies except furniture and software packages
Entry 3
Scheme
CPV
Id
32000000
Description
Radio, television, communication, telecommunication and related equipment
Entry 4
Scheme
CPV
Id
48000000
Description
Software package and information systems
Delivery locations
Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Planning and budget
Milestones
Entry 1
Id
engagement
Type
engagement
Description
Preliminary market engagement was undertaken to gain a better understanding of the specialist market, available technologies and potential delivery options for the immersive learning vehicle.
Discussions with suppliers helped identify the technical requirements, potential challenges and the need for collaboration between vehicle conversion specialists, and technology providers and accessibility specialists.
The engagement also helped inform the specification, delivery arrangements and procurement approach, ensuring the College's requirements were realistic and achievable within the available budget and timescales.
The information gathered was used to develop the tender documentation. Participation in the engagement does not provide any supplier with an advantage in the subsequent competitive tender process
Date Met
13 Oct 2026, 00:00
Status
met
Documents
Entry 1
Id
097095-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
097095-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage market engagement for a complete mobile immersive learning vehicle for Coleg Sir Gar. The intended solution includes a suitable vehicle, conversion and fit-out, immersive audio-visual and interactive technology, accessibility adaptations, furniture, power, testing, commissioning and staff training.
Who this may suit
Potential fit for suppliers able to provide an integrated accessible mobile learning-vehicle solution. The future tender requirements and route are not yet stated.
Key points identified
Complete integrated solutionSupply a suitable vehicle and deliver conversion, fit-out, technology integration, accessibility adaptations, furniture, power systems, testing, commissioning and staff training.Evidence: “The requirement includes the supply of a suitable vehicle, conversion and internal fit-out, installation and integration of immersive audio-visual and interactive technology, accessibility adaptations, furniture, power systems, testing, commissioning and staff training.”
Operational handoverA fully integrated and operational solution is intended.Evidence: “The successful supplier will be responsible for delivering a complete, fully integrated and operational solution.”
Certifications and documentationNecessary certifications, warranties and supporting documentation are intended, but individual certification names are not stated.Evidence: “including all necessary certifications, warranties and supporting documentation.”
94% approved-analysis confidence4 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage market engagement for a complete mobile immersive learning vehicle for Coleg Sir Gar. The intended solution includes a suitable vehicle, conversion and fit-out, immersive audio-visual and interactive technology, accessibility adaptations, furniture, power, testing, commissioning and staff training.
Who this may suit
Potential fit for suppliers able to provide an integrated accessible mobile learning-vehicle solution. The future tender requirements and route are not yet stated.
Key deliverables
Suitable vehicle
Vehicle conversion and internal fit-out
Immersive audio-visual and interactive technology integration
Accessibility adaptations, furniture and power systems
Testing, commissioning, handover and staff training
Certifications, warranties and supporting documentation
SUPPLIER REQUIREMENTS
4 criteria identified
Complete integrated solution
99% confidence
Supply a suitable vehicle and deliver conversion, fit-out, technology integration, accessibility adaptations, furniture, power systems, testing, commissioning and staff training.
View supporting evidence
“The requirement includes the supply of a suitable vehicle, conversion and internal fit-out, installation and integration of immersive audio-visual and interactive technology, accessibility adaptations, furniture, power systems, testing, commissioning and staff training.”
Operational handover
98% confidence
A fully integrated and operational solution is intended.
View supporting evidence
“The successful supplier will be responsible for delivering a complete, fully integrated and operational solution.”
Certifications and documentation
95% confidence
Necessary certifications, warranties and supporting documentation are intended, but individual certification names are not stated.
View supporting evidence
“including all necessary certifications, warranties and supporting documentation.”
Supplier eligibility criteria
98% confidence
Unknown at this early market-engagement stage.
View supporting evidence
No eligibility criteria are provided in the supplied notice content.
No pricing model, payment terms or contract terms are provided.
Delivery
Delivery area
87% confidence
UKL (Wales region); precise delivery site is not stated.
View supporting evidence
Location field: “Delivery location” region = UKL, country = United Kingdom.
Completion timetable
98% confidence
Delivery, installation, commissioning and handover must align with the project funding timetable; expenditure must be completed by 31 March. The year is not stated.
View supporting evidence
“The College requires delivery and completion within the project funding timetable, with expenditure completed by 31 March.”
Accessibility purpose
98% confidence
The vehicle is intended to provide an accessible learning environment for learners with Additional Learning Needs and the wider College curriculum.
View supporting evidence
“to provide an accessible, flexible and interactive learning environment for learners with Additional Learning Needs and the wider College curriculum.”
PROCEDURE
How to respond
Status
99% confidence
Upcoming early-stage/planned procurement: preliminary market engagement, not an open bidding opportunity.
View supporting evidence
display_status = “upcoming”; stage = “planning”; notice_type = “Preliminary market engagement notice on Find a Tender”.
Procurement method
99% confidence
Unknown.
View supporting evidence
procurement_method and procurement_method_details are null.
Submission deadline
99% confidence
Unknown.
View supporting evidence
submission_deadline is null.
RISKS AND UNKNOWNS
Points requiring attention
Early-stage status
99% confidence
This is preliminary market engagement. Tender route, final scope, selection criteria, submission requirements and contract terms remain unknown.
View supporting evidence
Notice type is “Preliminary market engagement notice on Find a Tender”; stage = “planning”; display_status = “upcoming”.
Funding deadline ambiguity
99% confidence
Expenditure must be completed by 31 March, but the notice does not state the year; delivery feasibility cannot be assessed against a definite deadline.
View supporting evidence
“with expenditure completed by 31 March.”
Integrated delivery risk
96% confidence
The intended scope combines vehicle supply, conversion, technology integration, accessibility adaptations and commissioning, requiring coordination across multiple disciplines.
View supporting evidence
The requirement lists vehicle supply, conversion, fit-out, immersive technology, accessibility adaptations, power, testing and commissioning.
Unnamed certification requirements
97% confidence
The notice refers to necessary certifications but does not identify them.
View supporting evidence
“including all necessary certifications, warranties and supporting documentation.”
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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