AWARD OUTCOME
What happened
London Borough of Hackney awarded Smartbox to GRAVICUS SOLUTIONS LIMITED for AI-supported redaction of personal information in subject access request files and duplicate removal.
Published outcomeThe published contract record is active. It states that the contract was signed on 23 June 2026, runs from 1 July 2026 to 30 June 2028, and has a net value of £29,000 (£34,800 gross).
Market significanceThis is a below-threshold, limited-competition software services procurement for local-government information-handling automation.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
GRAVICUS SOLUTIONS LIMITED
99% confidenceAward 1 · Lots 1 · £29,000 net; £34,800 gross GBP · Verified supplier; active award
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Award 1 names GB-COH-17012811 as supplier. Supplier verification matched company number 17012811 to GRAVICUS SOLUTIONS LIMITED. The contract linked to award 1 states £29,000 net and £34,800 gross.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
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Process notice type and contract document description.
Tender status
98% confidenceComplete
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details_json.tender.status is "complete".
Award status
98% confidenceActive
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Award 1 status is "active".
Contract status
98% confidenceActive
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Contract 1 status is "active".
Contract signature
99% confidenceSigned on 23 June 2026
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Contract 1 dateSigned is 2026-06-23.
Contract commencement
99% confidence1 July 2026
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Contract 1 period.startDate is 2026-07-01.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£29,000
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Contract 1 value.amount is 29000 GBP.
Contract value including VAT
99% confidence£34,800
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Contract 1 value.amountGross is 34800 GBP.
Value allocation
96% confidenceThe published contract value is linked to award 1 and lot 1.
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Contract 1 awardID is 1; award 1 is related to lot 1.
TIMELINE
Procurement timeline
Contract signed
99% confidence23 June 2026
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Contract 1 dateSigned.
Contract start
99% confidence1 July 2026
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Contract 1 period.startDate.
Contract end
99% confidence30 June 2028
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Contract 1 period.endDate.
Notice published
99% confidence14 October 2026
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Contract document datePublished and process published_at.
SCOPE
What was awarded
Requirement
98% confidenceAI to redact personal information from subject access request files and remove duplicates.
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Process and tender description.
Procurement category
98% confidenceServices
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Award 1 mainProcurementCategory is "services".
Lot
95% confidenceLot 1; no lot title or detailed lot description published.
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Tender and award data identify lot 1; supplied lot record has no title or description.
Classifications
99% confidenceSoftware package and information systems (CPV 48000000); software supply services (CPV 72268000).
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Award item additionalClassifications.
Delivery region
94% confidenceUKI41
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Award item delivery address region is UKI41.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceLimited
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Tender procurementMethod is "limited".
Method detail
99% confidenceBelow threshold - limited competition
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Tender procurementMethodDetails.
Threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false.
Competition information
99% confidenceNumber of bidders and evaluation results are unknown.
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Term
99% confidence1 July 2026 to 30 June 2028.
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Contract 1 period start and end dates.
Duration
98% confidence24 months
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Calculated from the explicit contract period of 1 July 2026 to 30 June 2028.
Extension or renewal terms
99% confidenceUnknown.
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Information not supplied in the published notice data.
COMMERCIAL VIEW
Commercial observations
Market signal
90% confidenceThe requirement combines privacy-sensitive document redaction with duplicate removal, indicating a focused software-services purchase for subject access request processing.
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Tender description and CPV classifications.
Commercial scale
98% confidencePublished net contract value is £29,000 over the stated two-year term.
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Contract value and dates.
DATA QUALITY
Gaps and source limitations
Supplier identity
99% confidenceSupplier identity is verified against company number 17012811; the verified legal name matches the source supplier name.
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Supplier verification status is verified, with company-number matching and no name mismatch.
Award date
99% confidenceNot published in the supplied award record.
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Award 1 award_date is null.
Lot detail
99% confidenceLot 1 has no published title, description or individual value.
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Supplied lot record has null title, description and value.
Competition and evaluation
99% confidenceBidder count, evaluation methodology, scores and award rationale were not supplied in the published notice data.
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Information not supplied in the published notice data.
Contract amendments
99% confidenceNo modification information was supplied.
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Information not supplied in the published notice data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published award record does not state an award date.
- Information not supplied in the published notice: bidder count, evaluation results, award rationale and pricing breakdown.
- Lot 1 has no published title, detailed description or standalone value.
- No extension, renewal or modification terms were supplied.
MARKET THEMES
Relevant award themes
SmartboxLondon Borough of HackneyGRAVICUS SOLUTIONS LIMITEDSAR redactionAI redactionsoftware supply servicespublic procurement
COMMON QUESTIONS
About this award
Who won the Smartbox contract?
GRAVICUS SOLUTIONS LIMITED, verified by company number 17012811.
What is the Smartbox contract value?
The published value is £29,000 excluding VAT and £34,800 including VAT.
When does the Smartbox contract run?
The published contract period runs from 1 July 2026 to 30 June 2028.
What is being bought?
AI to redact personal information from subject access request files and remove duplicates.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.