AWARD OUTCOME
What happened
Newark And Sherwood District Council awarded a one-year renewal for its M-Files document-management solution to M-FILES CORPORATION. The published contract record states that it was signed on 2 April 2026 and runs to 1 April 2027.
Published outcomeOne active award and one active contract are recorded for verified supplier M-FILES CORPORATION, covering lot 1.
Market significanceThis is a below-threshold direct award without competition for continuity of an existing document-management solution.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
M-FILES CORPORATION
99% confidenceAward 1 · Lots 1 · GBP 25,663.17 net; GBP 30,795.80 gross GBP · Verified supplier; active award and contract
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Award 1 names M-FILES CORPORATION as supplier. Supplier verification matched company number FC032280 and verified the legal name. Contract 1, linked to award 1, gives net and gross values.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
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Document 096981-2026 is described as a "Contract details notice on Find a Tender".
Award status
99% confidenceActive
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Award 1 has status "active".
Contract status
99% confidenceActive
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Contract 1 has status "active".
Contract signed
99% confidence2 April 2026
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Contract 1 dateSigned is 2026-04-02.
Contract period
99% confidence2 April 2026 to 1 April 2027
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Contract 1 period startDate is 2026-04-02 and endDate is 2027-04-01.
VALUES
Published values explained
Contract value, excluding VAT
99% confidenceGBP 25,663.17
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Contract 1 value.amount is 25663.17 GBP.
Contract value, including VAT
99% confidenceGBP 30,795.80
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Contract 1 value.amountGross is 30795.80 GBP.
Value allocation
98% confidenceThe published contract value is linked to award 1 and lot 1.
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Contract 1 is linked to awardID 1; award 1 is linked to related lot 1.
TIMELINE
Procurement timeline
Contract start
99% confidence2 April 2026
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Contract 1 period.startDate is 2026-04-02.
Contract end
99% confidence1 April 2027
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Contract 1 period.endDate is 2027-04-01.
Contract signature date
99% confidence2 April 2026
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Contract 1 dateSigned is 2026-04-02.
Notice publication date
99% confidence14 October 2026
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Document 096981-2026 datePublished is 2026-10-14.
SCOPE
What was awarded
Requirement
99% confidenceOne-year renewal of the M-Files Document Management Solution
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Tender description states: "1Y renewal of M-Files Document Management Solution".
Procurement category
97% confidenceGoods
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Award 1 mainProcurementCategory is "goods".
Classification
99% confidenceCPV 30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
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Award item 1 additional classification gives CPV 30000000.
Delivery region
96% confidenceUKF15, United Kingdom
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Award item 1 delivery address is region UKF15, GB.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceDirect
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Tender procurementMethod is "direct".
Competition
99% confidenceBelow threshold — without competition
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Tender procurementMethodDetails states "Below threshold - without competition".
Above-threshold status
99% confidenceNo
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Contract 1 aboveThreshold is false.
Competition metrics
99% confidenceInformation not supplied in the published notice.
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No bidder count, tenderer list, evaluation results or scoring information is provided.
CONTRACT TERMS
Published contract terms
Term
99% confidenceOne year
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The description says "1Y renewal"; the published period runs from 2 April 2026 to 1 April 2027.
Extension or renewal options
99% confidenceInformation not supplied in the published notice.
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No extension, option or further renewal terms are stated.
Pricing basis
98% confidencePublished net and gross contract totals; detailed pricing information not supplied.
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Contract 1 provides amount and amountGross only.
COMMERCIAL VIEW
Commercial observations
Commercial context
97% confidenceThe requirement is described as a renewal, indicating continued use of the M-Files solution.
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Tender description states "1Y renewal of M-Files Document Management Solution".
Route to market
99% confidenceThe council used a below-threshold direct, non-competitive route.
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The procurement method details state "Below threshold - without competition".
Published contract economics
99% confidenceThe notice reports a net value of GBP 25,663.17 and a gross value of GBP 30,795.80 for the one-year contract period.
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Contract 1 gives the values and period.
DATA QUALITY
Gaps and source limitations
Award-date field
99% confidenceInformation not supplied in the published notice.
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Award 1 has no award date in the supplied award data.
Lot detail
99% confidenceLot 1 has no published title, description or separate lot value.
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The supplied lot record contains only ID 1 and status complete; its title, description and value are null.
Competition and evaluation detail
99% confidenceInformation not supplied in the published notice.
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No tenderer count, bid prices, evaluation criteria, scores or award rationale are supplied.
Notice timing
99% confidenceThe contract was signed and started on 2 April 2026, while the contract details notice was published on 14 October 2026.
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Contract 1 dateSigned and startDate are 2026-04-02; the document publication date is 2026-10-14.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Information not supplied in the published notice: award date, bidder count, evaluation methodology, scores, award rationale and detailed pricing.
- Lot 1 has no published title, description or individual lot value.
- No published extension, option or further renewal terms are provided.
MARKET THEMES
Relevant award themes
M-FILES CORPORATIONM-Files Document ManagementNewark And Sherwood District Councildocument management contractdirect awardFind a Tender
COMMON QUESTIONS
About this award
Who won the M-Files Document Management contract?
M-FILES CORPORATION, verified against company number FC032280, is the supplier named for award 1.
What is the published value of the contract?
The published contract value is GBP 25,663.17 excluding VAT and GBP 30,795.80 including VAT.
When does the contract run?
The published contract period runs from 2 April 2026 to 1 April 2027.
Was the opportunity competed?
The notice records a direct procurement below threshold without competition.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.