AWARD OUTCOME
What happened
Newark And Sherwood District Council awarded a homelessness case-management software requirement to CIVICA UK LIMITED. The published contract record states that it was signed on 23 October 2025 and runs to 22 October 2027.
Published outcomeA direct, below-threshold procurement without competition resulted in one active award and one active contract for CIVICA UK LIMITED.
Market significanceThe requirement covers software for homelessness case recording and reporting of case numbers and outcomes to MHCLG. The published net contract value is £40,235.30 (£48,282.36 gross).
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
CIVICA UK LIMITED
99% confidenceAward 1 · Lots 1 · £40,235.30 net / £48,282.36 gross GBP · Active award; active contract
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Award 1 names CIVICA UK LIMITED as supplier and relates to lot 1. Contract 1, linked to award 1, states a net value of GBP 40,235.30 and gross value of GBP 48,282.36.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
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Document 096857-2026 is described as a "Contract details notice on Find a Tender".
Procurement status
98% confidenceComplete
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The tender status is "complete" and the source status is "complete".
Award status
98% confidenceActive
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Award 1 has status "active".
Contract status
98% confidenceActive
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Contract 1 has status "active".
Contract signature
99% confidenceSigned on 23 October 2025
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Contract 1 records dateSigned as 2025-10-23.
VALUES
Published values explained
Published contract value (net)
99% confidence£40,235.30
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Contract 1 value.amount is 40235.3 GBP.
Published contract value (gross)
99% confidence£48,282.36
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Contract 1 value.amountGross is 48282.36 GBP.
Value allocation
95% confidenceContract-level value linked to award 1 and lot 1
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Contract 1 links to awardID 1; award 1 relates to lot 1.
TIMELINE
Procurement timeline
Contract signed
99% confidence23 October 2025
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Contract 1 dateSigned is 2025-10-23.
Contract start
99% confidence23 October 2025
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Contract 1 period.startDate is 2025-10-23.
Contract end
99% confidence22 October 2027
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Contract 1 period.endDate is 2027-10-22.
Notice published
99% confidence14 October 2026
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The contract details notice datePublished is 2026-10-14.
SCOPE
What was awarded
Requirement
99% confidenceHomelessness case management system
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The process title is "Homelessness Case Management System".
Functional scope
99% confidenceSoftware for accurate recording of homelessness cases and reporting of case numbers and outcomes to MHCLG
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The published description states this scope.
Procurement category
95% confidenceGoods
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Award 1 mainProcurementCategory is "goods".
Classification
99% confidenceCPV 48000000 — Software package and information systems
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Award item 1 includes this CPV classification.
Delivery region
95% confidenceUKF15
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Award item 1 lists delivery in region UKF15.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceDirect
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The tender procurementMethod is "direct".
Competition approach
99% confidenceBelow threshold — without competition
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The tender procurementMethodDetails states "Below threshold - without competition".
Above-threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false.
CONTRACT TERMS
Published contract terms
Contract period
99% confidence23 October 2025 to 22 October 2027
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Contract 1 period startDate and endDate state these dates.
Published extension or renewal terms
99% confidenceUnknown
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No extension or renewal terms are supplied in the published record.
COMMERCIAL VIEW
Commercial observations
Route-to-market signal
99% confidenceThe council used a direct below-threshold route without competition.
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The tender specifies direct procurement and "Below threshold - without competition".
Commercial scale
97% confidencePublished net value is £40,235.30 for the stated two-year contract period.
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Contract 1 gives a net value of £40,235.30 and runs from 23 October 2025 to 22 October 2027.
Supplier allocation
98% confidenceOne supplier is named for the single published award and lot.
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Award 1 names CIVICA UK LIMITED and relates to lot 1.
DATA QUALITY
Gaps and source limitations
Award date
99% confidenceNot supplied in the published award data.
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Award 1 has no award_date.
Lot detail
99% confidenceLot 1 has no published title, description or separate value.
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The lot record contains no title, description or value amount.
Competition detail
99% confidenceBidder count, evaluation, rationale and pricing breakdown are not supplied in the published notice.
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No such fields are present in the supplied source data.
Notice timing
99% confidenceThe contract details notice was published after the recorded signing and start date.
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The contract was signed and started on 23 October 2025; the notice was published on 14 October 2026.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published award data does not provide an award decision date.
- Lot 1 has no published title, detailed description or individual value.
- Information on bids received, evaluation, award rationale and pricing is not supplied in the published notice.
- No extension or renewal options are published; the October 2027 recompetition point is only an estimate based on the stated end date.
MARKET THEMES
Relevant award themes
Newark And Sherwood District CouncilCIVICA UK LIMITEDhomelessness case management systemhomelessness softwarepublic procurementFind a Tender
COMMON QUESTIONS
About this award
Who won the Homelessness Case Management System contract?
CIVICA UK LIMITED, company number 01628868, is named as the supplier for award 1.
What is the published contract value?
The contract record states £40,235.30 net and £48,282.36 gross.
When does the contract run?
The published period is 23 October 2025 to 22 October 2027.
Was the contract competitively tendered?
The notice describes a direct, below-threshold procurement without competition.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.