XMA LIMITED awarded SCW DocuSign eSignature contract

Tender information last checkedLast checked 14 Oct 2026, 11:46.

Opportunity overview

NHS South, Central and West Commissioning Support Unit (SCW) has awarded a contract for a DocuSign eSignature Transaction Management (7000 envelopes) software licences. This requirement was procured through a Below Threshold Limited Competition Request for Quotation (RFQ) under PA2023.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

XMA Limited

Matched by number

Contract value: £26.8k
Awarded: Not supplied
Contract signed: 20 Sept 2026
Including VAT: £32.2k
Award ID: 1
Status: active
Identifier: GB-COH 02051703
Location: Nottingham, UKF16, NG11 7EP, United Kingdom

Classification

No classification was supplied.

Lots

Lot 1Value not stated

Documents and notices

Contract details notice on Find a TenderOpen source ↗
Redacted ContractOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: 2055
Status: complete
Procurement Method: limited
Procurement Method Details: Below threshold - limited competition

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Lots and requirements

Entry 1

Id: 1
Status: complete

Buyer, suppliers and contacts

Organisation 1

Name: NHS South, Central and West Commissioning Support Unit (hosted by NHS England)
Id: GB-PPON-PXTZ-5316-XWPW

Identifier

Scheme: GB-PPON
Id: PXTZ-5316-XWPW

Address

Street Address: Omega House, 112 Southampton Road
Locality: Eastleigh
Postal Code: SO50 5PB
Country: GB
Country Name: United Kingdom
Region: UKJ35

Contact

Email: scwcsu.justaskprocurement@nhs.net

Roles

buyer

Details

Url: https://www.scwcsu.nhs.uk/ ↗

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicAuthorityCentralGovernment
Description: Public authority - central government

Organisation 2

Name: XMA Limited
Id: GB-COH-02051703

Identifier

Scheme: GB-COH
Id: 02051703

Address

Street Address: Unit 44 Wilford Industrial Estate Ruddington Lane Wilford Nottingham
Locality: Nottingham
Postal Code: NG11 7EP
Country: GB
Country Name: United Kingdom
Region: UKF16

Contact

Email: enquiries@xma.co.uk

Roles

supplier

Details

Scale: large
Vcse: No

Award information

Award 1

Id: 1
Status: active
Main Procurement Category: goods

Items

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 48000000
Description: Software package and information systems

Suppliers

Supplier 1

Id: GB-COH-02051703
Name: XMA Limited

Related lots

Contracts and changes

Entry 1

Id: 1
Award ID: 1
Title: Provision of DocuSign eSignature Transaction Management (7000 envelopes) for SCW
Status: active
Above Threshold: No
Date Signed: 21 Sept 2026, 00:00

Period

Starts: 25 Sept 2026, 00:00
Ends: 24 Sept 2027, 23:59

Value

Including VAT: 32,164.78
Amount: 26,803.98
Currency: GBP

Documents

Entry 1

Id: A-23983
Document Type: contractSigned
Description: Redacted Contract
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-23983 ↗
Format: application/pdf

Entry 2

Id: 096827-2026
Document Type: contractNotice
Notice Type: UK7
Description: Contract details notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/096827-2026 ↗
Published: 14 Oct 2026, 10:16
Format: text/html

Recorded locations

Buyer location · Eastleigh · UKJ35 · SO50 5PB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

096827-2026Contract details notice on Find a Tender · 14 Oct 2026, 10:16

PROCURAAXIS AWARD ANALYSIS

Award outcome intelligence

Evidence-bound analysis of the published award appears below the official tender and award information.

ANALYSIS PREVIEW

Award intelligence at a glance

NHS South, Central and West Commissioning Support Unit (hosted by NHS England) awarded XMA LIMITED a contract for DocuSign eSignature Transaction Management software licences covering 7,000 envelopes.

Published outcome signals

Tender statusCompleteEvidence: The tender record has status "complete"; lot 1 also has status "complete".
Award statusActiveEvidence: Award 1 is recorded with status "active".
Contract statusActiveEvidence: Contract 1 is recorded with status "active".

98% approved-analysis confidence1 supplier record analysed3 source limitations

SOURCE AND FRESHNESS

Traceable procurement data

Source: Find a Tender
Notice reference: 096827-2026
OCID: ocds-h6vhtk-078720
First published: 14 Oct 2026
Last checked: 14 Oct 2026, 11:46
Notice versions reviewed: 1

View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status: Approved for publication
Analysed: 14 Oct 2026

Read the analysis methodology →

AWARD OUTCOME

What happened

Published outcome

The published contract record identifies XMA LIMITED as the sole supplier for lot 1. The contract was signed on 21 September 2026, starts on 25 September 2026 and ends on 24 September 2027.

Market significance

This is a below-threshold, limited-competition software procurement with a published net contract value of £26,803.98 and gross value of £32,164.78.

AWARDED SUPPLIERS AND LOTS

1 supplier record analysed

XMA LIMITED

99% confidence

Award 1 · Lots 1 · £26,803.98 net (£32,164.78 gross) contract value GBP · Verified supplier; active award

View supporting evidence

The award names XMA Limited as supplier, linked to contract 1. Supplier verification matched Companies House number 02051703 and verified company name XMA LIMITED.

LIFECYCLE

Award or contract stage

Tender status

99% confidence

Complete

View supporting evidence

The tender record has status "complete"; lot 1 also has status "complete".

Award status

99% confidence

Active

View supporting evidence

Award 1 is recorded with status "active".

Contract status

99% confidence

Active

View supporting evidence

Contract 1 is recorded with status "active".

Contract conclusion

99% confidence

Signed contract evidenced

View supporting evidence

Contract 1 includes dateSigned of 2026-09-21 and a document with type "contractSigned" described as "Redacted Contract".

VALUES

Published values explained

Contract value (net)

99% confidence

£26,803.98

View supporting evidence

Contract 1 value.amount is 26803.98 GBP.

Contract value (gross)

99% confidence

£32,164.78

View supporting evidence

Contract 1 value.amountGross is 32164.78 GBP.

TIMELINE

Procurement timeline

Contract signed

99% confidence

21 September 2026

View supporting evidence

Contract 1 dateSigned is 2026-09-21.

Contract start

99% confidence

25 September 2026

View supporting evidence

Contract 1 period.startDate is 2026-09-25.

Contract end

99% confidence

24 September 2027

View supporting evidence

Contract 1 period.endDate is 2027-09-24.

Notice published

99% confidence

14 October 2026

View supporting evidence

The contract details notice was published at 2026-10-14T10:16:56+01:00.

SCOPE

What was awarded

Requirement

99% confidence

DocuSign eSignature Transaction Management software licences for 7,000 envelopes

View supporting evidence

The tender title and description state the requirement is DocuSign eSignature Transaction Management for 7,000 envelopes.

Procurement category

99% confidence

Goods

View supporting evidence

Award 1 mainProcurementCategory is "goods".

Classification

99% confidence

CPV 48000000 — Software package and information systems

View supporting evidence

The award item carries CPV 48000000.

Lot structure

98% confidence

One published lot (lot 1); no lot title or separate lot value supplied

View supporting evidence

Tender and award records reference lot 1, whose title and value are null.

PROCEDURE

Procedure and competition

Procedure

99% confidence

Below-threshold limited competition

View supporting evidence

The notice states this was a "Below Threshold Limited Competition Request for Quotation (RFQ)"; procurementMethod is "limited".

Procurement route

98% confidence

RFQ under PA2023

View supporting evidence

The tender description states that the requirement was procured through an RFQ under PA2023.

Competition information

99% confidence

Number of bidders and evaluation results unknown

View supporting evidence

Information not supplied in the published notice.

CONTRACT TERMS

Published contract terms

Term

99% confidence

25 September 2026 to 24 September 2027

View supporting evidence

Contract 1 period specifies these start and end dates.

Above-threshold status

99% confidence

View supporting evidence

Contract 1 records aboveThreshold as false.

Extension or option terms

99% confidence

Unknown

View supporting evidence

Information not supplied in the published notice.

COMMERCIAL VIEW

Commercial observations

Commercial structure

98% confidence

A single-supplier award for eSignature software licences under a limited-competition RFQ.

View supporting evidence

One supplier is named on award 1; the description identifies DocuSign eSignature software licences and the method is limited competition.

Value interpretation

99% confidence

The published figures are contract-level net and gross values; no pricing breakdown is supplied.

View supporting evidence

Contract 1 provides amount and amountGross but no unit pricing or cost breakdown.

ANALYSIS QUALITY

98%overall confidence

Confidence reflects the completeness and consistency of the published award data.

Reference: ocds-h6vhtk-078720
Analysed: 14 Oct 2026

APPROVED AWARD ANALYSIS

BUYER CONTEXT

Buyer context

Buyer

99% confidence

NHS South, Central and West Commissioning Support Unit (hosted by NHS England)

View supporting evidence

Named as the buyer in the published notice.

Buyer location

98% confidence

Eastleigh, United Kingdom

View supporting evidence

The buyer address lists Eastleigh, SO50 5PB, United Kingdom.

Buyer type

98% confidence

Public authority — central government

View supporting evidence

Buyer classification is listed as publicAuthorityCentralGovernment.

SUPPLIER CONTEXT

Supplier context

Legal supplier identity

99% confidence

XMA LIMITED (Companies House no. 02051703)

View supporting evidence

Supplier verification matched the supplied GB-COH identifier 02051703 to verified company name XMA LIMITED.

Supplier scale

95% confidence

Large

View supporting evidence

The supplier party details record scale as "large".

Supplier location

98% confidence

Nottingham, United Kingdom

View supporting evidence

The supplier address lists Nottingham, NG11 7EP, United Kingdom.

RENEWAL OUTLOOK

Renewal outlook

Renewal timing estimate

96% confidence

The stated contract end date is 24 September 2027; any future procurement activity around that date is not confirmed.

View supporting evidence

Contract 1 has an explicit end date of 2027-09-24, while no extension or renewal terms are published.

DATA QUALITY

Gaps and source limitations

Supplier identity quality

99% confidence

Verified

View supporting evidence

Companies House number 02051703 was matched by company number to XMA LIMITED; no supplier-name mismatch is flagged.

Lot detail

99% confidence

Lot 1 has no published title, description or separate value

View supporting evidence

Lot 1 title, description and value fields are null.

Competition and evaluation detail

99% confidence

Information not supplied in the published notice

View supporting evidence

No bid count, bidder list beyond the winner, scores or award rationale is provided.

Commercial detail

99% confidence

Information not supplied in the published notice

View supporting evidence

No pricing schedule, payment terms, performance measures, extension provisions or renewal options are provided.

SOURCE DATA LIMITATIONS

Information not supplied in the published notice

Lot 1 has no published title, description or individual lot value.
Information not supplied in the published notice: bid count, evaluation criteria, scores, award rationale and unsuccessful suppliers.
Information not supplied in the published notice: pricing breakdown, payment terms, service levels, extension provisions and renewal options.

MARKET THEMES

Relevant award themes

COMMON QUESTIONS

About this award

Who won the SCW DocuSign eSignature contract?

XMA LIMITED, verified against Companies House number 02051703, is the sole supplier named on award 1.

What is the contract value?

The published contract value is £26,803.98 net and £32,164.78 gross.

When does the contract run?

The stated term runs from 25 September 2026 to 24 September 2027; it was signed on 21 September 2026.

ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.

Provision of DocuSign eSignature Transaction Management (7000 envelopes) for SCW

Opportunity overview

Awarded to

XMA Limited

Classification

Lots

Documents and notices

Published notice details

Scope, procedure and submissions

Legal basis

Lots and requirements

Buyer, suppliers and contacts

Identifier

Address

Contact

Roles

Details

Classifications

Identifier

Address

Contact

Roles

Details

Award information

Items

Additional Classifications

Suppliers

Related lots

Contracts and changes

Period

Value

Documents

Recorded locations

Notice and amendment history

Award intelligence at a glance

Published outcome signals

Traceable procurement data

Approved, evidence-bound analysis

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