AWARD OUTCOME
What happened
Chelmsford City Council published an award and contract notice for a Uniform local-authority case management system call-off under the Vertical Application Solutions RM6259 framework. The source records a £320,000 contract linked to an award for IDOX SOFTWARE LTD and explicitly gives a contract signature date of 1 October 2026.
Published outcomeThe published contract record is active and linked to award 096787-2026-1 for IDOX SOFTWARE LTD. However, the only listed lot is marked cancelled, creating an unresolved status conflict.
Market significanceThis is a local-authority software procurement covering multiple regulatory and public-service case-management functions through a framework call-off.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
IDOX SOFTWARE LTD
97% confidenceAward 096787-2026-1 · Lots 1 · 320000 GBP · Active award linked to an active signed contract
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Verified company name is IDOX SOFTWARE LTD (company number 02933889). Award 096787-2026-1 names Idox Software Ltd as supplier; its linked contract is valued at GBP 320,000 and signed on 1 October 2026.
LIFECYCLE
Award or contract stage
Notice status
95% confidenceAward and contract notice published; source process marked complete
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Process display status is 'awarded', source status is 'complete', and notice type is 'award, contract'.
Award status
95% confidenceActive
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Award 096787-2026-1 has status 'active'.
Contract status
98% confidenceActive; signed on 1 October 2026
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Contract 096787-2026-1 has status 'active' and dateSigned of 2026-10-01.
Lot status conflict
99% confidenceLot 1 is marked cancelled
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The tender lot and supplied lot record both show lot 1 status as 'cancelled', despite the linked award and contract being active.
VALUES
Published values explained
Contract value
99% confidence£320,000
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Contract 096787-2026-1 records amount 320000 in GBP.
Lot-level value
99% confidenceUnknown
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No value is supplied for lot 1.
TIMELINE
Procurement timeline
Contract signed
99% confidence1 October 2026
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Contract dateSigned is 2026-10-01T00:00:00+01:00.
Award and contract notice published
99% confidence14 October 2026
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Process published_at and release date are 2026-10-14T09:11:51+01:00.
Contract start
99% confidenceUnknown
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No contract start date is supplied.
Contract end
99% confidenceUnknown
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No contract end date is supplied.
SCOPE
What was awarded
Requirement
98% confidenceLocal authority case management system (Uniform)
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Notice title is 'Local Authority Case Management System - Uniform'.
Modules listed
98% confidenceDevelopment Management, Building Control, Environmental Health, Anti-Social Behaviour, Private Sector Housing, Licensing, and Gazetteer Management System, including sub-modules
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Lot 1 description lists these modules.
Classification
99% confidenceCPV 48000000 — Software package and information systems
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Tender classification identifies CPV 48000000.
Delivery region
92% confidenceUKH3
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Tender item delivery address specifies region UKH3.
PROCEDURE
Procedure and competition
Procurement route
97% confidenceFramework call-off under Vertical Application Solutions RM6259
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Tender and lot descriptions identify a call-off from the VAS/Vertical Application Solutions RM6259 framework.
Procedure
99% confidenceLimited procedure: award without prior publication of a call for competition
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The source procurement method is 'limited' with this procedure description.
Evaluation criterion
95% confidencePrice
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Lot 1 award criteria contains a price criterion.
Competition information
99% confidenceUnknown
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No bid count, bidder list, scoring, or evaluation results are supplied.
CONTRACT TERMS
Published contract terms
Contract identifier
99% confidence096787-2026-1
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The published contract record has ID 096787-2026-1.
Options
95% confidenceNo options stated
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Lot 1 hasOptions is false.
Duration and extension terms
99% confidenceUnknown
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No start date, end date, duration, or extension terms are supplied.
COMMERCIAL VIEW
Commercial observations
Commercial structure
96% confidenceSingle-supplier framework call-off with a published £320,000 contract value
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One supplier is named on award 096787-2026-1; the linked contract records GBP 320,000.
Functional breadth
97% confidenceThe stated scope spans planning, building control, environmental health, housing, licensing, anti-social behaviour and gazetteer functions.
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These modules are listed in the lot description.
DATA QUALITY
Gaps and source limitations
Material status inconsistency
99% confidenceThe active award and active signed contract are both linked to lot 1, while lot 1 is marked cancelled.
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Award and contract status fields are active; lot 1 status is cancelled.
Published dates incomplete
99% confidenceInformation not supplied in the published notice: contract start date, contract end date and award date.
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These fields are null or absent in the supplied record.
Value allocation
99% confidenceA contract-level value is published, but no separate lot value is supplied.
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Contract value is GBP 320,000; lot 1 value is null.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The source contains an unresolved lifecycle conflict: the only listed lot is cancelled while its linked award and signed contract are active.
- Information not supplied in the published notice: contract start and end dates, award date, duration, extension terms, bid count, evaluation scoring, and pricing breakdown.
- No lot-level value is published; the £320,000 amount is recorded at contract level.
MARKET THEMES
Relevant award themes
Chelmsford City CouncilIDOX SOFTWARE LTDUniform case management systemRM6259Vertical Application Solutionslocal authority softwarecase management contract
COMMON QUESTIONS
About this award
Who won the Chelmsford Uniform case management system award?
The award names IDOX SOFTWARE LTD, verified under company number 02933889.
What is the published contract value?
The linked contract record gives a value of £320,000.
Has the contract been signed?
Yes. The published contract data explicitly records a signature date of 1 October 2026.
Is there a data issue in the notice?
Yes. The linked award and contract are active, but the only listed lot is marked cancelled.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.