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PROCUREMENT OPPORTUNITY

Four Lanterns Network Coordinator – Art Fund Going Places Programme

Wrexham County Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 14 Oct 2026, 10:01.

Opportunity overview

Wrexham County Borough Council wish to commission a suitably qualified coordinator for the Four Lanterns Network, one of six UK-wide partnerships participating in Art Fund's Going Places programme. The coordinator will provide strategic, administrative and operational coordination across four partner organisations, supporting the delivery of touring exhibitions and associated engagement programmes between January 2027 and September 2029. The role will ensure effective communication, reporting, financial monitoring, environmental monitoring and collaborative working throughout the duration of the project. The Four Lanterns Network comprises: (1) Tŷ Pawb, Wrexham; (2) William Morris Gallery, London Borough of Waltham Forest; (3) Dovecot Studios, Edinburgh; and (4) Blackwell - The Arts & Crafts House, Cumbria. Wrexham County Borough Council is undertaking the procurement on behalf of the network and is the Contracting Authority that will enter into a contract with the successful tenderer. Going Places is an Art Fund programme made possible with major support from The National Lottery Heritage Fund and The Julia Rausing Trust, with additional support from a generous group of trusts, foundations and individuals. The Four Lanterns Network is supported directly by the Woven Foundation. Art Fund is continuing to fundraise to maximise the impact of the programme for museums, galleries and visitors across the United Kingdom. Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Classification

  • CPV79342200 — Promotional services
  • CPV79419000 — Evaluation consultancy services
  • CPV79421000 — Project-management services other than for construction work
  • CPV79500000 — Office-support services
  • CPV79952000 — Event services
  • CPV79956000 — Fair and exhibition organisation services
  • CPV92310000 — Artistic and literary creation and interpretation services
  • CPV92311000 — Works of art
  • CPV92312000 — Artistic services
  • CPV92500000 — Library, archives, museums and other cultural services
  • CPV92521000 — Museum services
  • CPV92521100 — Museum-exhibition services

Lots

  • Lot 1£60k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.Open source ↗
  • Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
itt_127066; Proc-25-343
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
13 Nov 2026, 17:00

Enquiry period

Ends
30 Oct 2026, 12:00

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
72,000
Amount
60,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details.

Numbers

Entry 1
Number
90
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details.

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
4 Jan 2027, 00:00
Ends
30 Sept 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
92521100
Description
Museum-exhibition services
Entry 2
Scheme
CPV
Id
92521000
Description
Museum services
Entry 3
Scheme
CPV
Id
92500000
Description
Library, archives, museums and other cultural services
Entry 4
Scheme
CPV
Id
79421000
Description
Project-management services other than for construction work
Entry 5
Scheme
CPV
Id
79419000
Description
Evaluation consultancy services
Entry 6
Scheme
CPV
Id
79342200
Description
Promotional services
Entry 7
Scheme
CPV
Id
92311000
Description
Works of art
Entry 8
Scheme
CPV
Id
92312000
Description
Artistic services
Entry 9
Scheme
CPV
Id
92310000
Description
Artistic and literary creation and interpretation services
Entry 10
Scheme
CPV
Id
79952000
Description
Event services
Entry 11
Scheme
CPV
Id
79500000
Description
Office-support services
Entry 12
Scheme
CPV
Id
79956000
Description
Fair and exhibition organisation services

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKM75
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Entry 2
Id
L-2
Document Type
technicalSpecifications
Description
Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Entry 3
Id
096777-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
14 Oct 2026, 08:54
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Wrexham County Borough Council
Id
GB-PPON-PJHN-6516-JQNZ

Identifier

Scheme
GB-PPON
Id
PJHN-6516-JQNZ

Address

Street Address
Lambpit Street
Locality
Wrexham
Postal Code
LL11 1AR
Country
GB
Country Name
United Kingdom
Region
UKL23

Contact

Name
Commissioning Procurement and Contract Management Unit

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Wrexham · UKL23 · LL11 1AR · United Kingdom
  • Delivery location · UKD1 · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKL23 · United Kingdom
  • Delivery location · UKM75 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 096777-2026Tender notice on Find a Tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

Wrexham County Borough Council is seeking a suitably qualified coordinator for the Four Lanterns Network. The coordinator will provide strategic, administrative and operational coordination for four partner organisations, supporting touring exhibitions and engagement programmes from January 2027 to September 2029.

Who this may suit

Best suited to providers able to deliver multi-partner cultural-project coordination, communication, reporting, financial monitoring and environmental monitoring. Detailed qualification and evaluation requirements are in the ITT and are not supplied here.

Key points identified

  • Coordinator qualificationSuitably qualified coordinator required; specific qualifications unknown.Evidence: "wish to commission a suitably qualified coordinator"
  • Supplier platform registrationRegistration on Find a Tender service and eTenderWales is required to access documents.Evidence: "You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales."
  • Tender submission channelSubmit through eTenderWales.Evidence: "your tender submission will need to be uploaded though eTenderWales"
91% approved-analysis confidence4 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
096777-2026
OCID
ocds-h6vhtk-078708
First published
14 Oct 2026
Last checked
14 Oct 2026, 10:01
Notice versions reviewed
1
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
14 Oct 2026
Read the analysis methodology →