✓Tender information last checkedLast checked 14 Oct 2026, 17:22.
Opportunity overview
Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd.
The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks.
The maximum budget for the Stage 1 core services is £50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027.
Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Tuesday 27 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. AS part of the Optional pricing the University is seeking pricing for the Stage 2 Concept Design, however, the Stage 2 Award is at the discretion of the university and will be subject to available funding, And the university reserve the right to pursue other procurement options.
Classification
CPV45212170 — Entertainment building construction work
Suppliers must complete Parts 3, 4 and 5 and return this document with their quotation through the Sell2Wales Tender Postbox.Open source ↗
Pricing Schedule, Appendix 1 to the RFQ. Complete the yellow cells and return with the quotation. Only the Core Pricing sheet is evaluated.Open source ↗
Project Brief for the William Aston Hall feasibility study, which forms the Specification in Part 2 of the RFQ.Open source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
HD/PM/08/10/2026
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Quotations must be submitted electronically through the Sell2Wales Tender Postbox attached to this notice, at https://www.sell2wales.gov.wales, by 12:00 noon on Tuesday 27 October 2026. Submissions by email or post will not be accepted, and late submissions will not be considered.
Suppliers must submit the completed RFQ document, including Parts 3, 4 and 5 and the signed Declaration, together with the completed Pricing Schedule and any supporting documents requested in the RFQ. Documents must be in Microsoft Word, Microsoft Excel, an equivalent open document format, or PDF. Do not exceed 10 megabytes per document or 30 megabytes in total.
All clarification questions must be submitted through the Sell2Wales messaging facility by 12:00 noon on Wednesday 21 October 2026. Responses will be published to all suppliers by Friday 23 October 2026. Suppliers may submit a response in English or in Welsh, and a response in Welsh will be treated no less favourably.
Understanding of William Aston Hall, the purpose of the study and the key issues and constraints to be addressed.
Numbers
Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Q.2 Methodology and Technical Approach
Description
Proposed methodology for delivering a proportionate RIBA Stage 1 feasibility study and the technical approach to each element of the brief.
Numbers
Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Q.3 Team, Lead Consultant and Relevant Experience
Description
Composition and experience of the proposed team, the role of the lead consultant and relevant comparable projects.
Numbers
Entry 1
Number
20
Weight
percentageExact
Criterion 4
Type
quality
Name
Q.4 Programme, Capacity and Risk Management
Description
Programme for delivery within the required timescales, capacity to deliver and management of risks to the programme.
Numbers
Entry 1
Number
15
Weight
percentageExact
Criterion 5
Type
quality
Name
Q.5 Stakeholder Engagement and Working with Theatr Clwyd
Description
Approach to stakeholder engagement, including working with the Authority and Theatr Clwyd, and reflecting that input in the options appraisal.
Numbers
Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
price
Name
P.1 Total Price
Description
Total Core Fixed Fee including VAT, scored using the formula in the RFQ. Optional items and Stage 2 prices are not evaluated.
Numbers
Entry 1
Number
20
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Description
Suppliers must satisfy the following conditions of participation, each assessed on a pass or fail basis. Full details are in Part 3 of the RFQ document.
Insurance. The supplier holds, or will obtain before the contract starts, Employer’s Liability insurance of £5,000,000, Public Liability insurance of £5,000,000 for each and every claim, and Professional Indemnity insurance of £5,000,000 for each and every claim, maintained for six years following completion of the contract.
Health and safety. The supplier has a health and safety policy and arrangements appropriate to the services.
Data protection. The supplier complies with UK data protection law and has appropriate technical and organisational measures in place.
Financial standing. The supplier must score above 50 on the risk of failure score on the Dun and Bradstreet portal or alternatively pass the financial ratio analyse as assessed by the university financial accountants.
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
9 Nov 2026, 00:00
Ends
4 Mar 2027, 23:59
Max Extent Date
4 Sept 2027, 23:59
Renewal
Description
The Authority may, at its sole discretion, extend the contract once to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. The duration of any extension will be agreed on instruction and is estimated at up to six months.
Options
Description
The Authority may, at its sole discretion, extend the contract to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. Prices for Stage 2 are requested in the Optional Items tab of the Pricing Schedule but are not evaluated as part of this procurement.
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
71200000
Description
Architectural and related services
Entry 2
Scheme
CPV
Id
45212170
Description
Entertainment building construction work
Delivery locations
Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom
Published documents
Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Suppliers must complete Parts 3, 4 and 5 and return this document with their quotation through the Sell2Wales Tender Postbox.
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
096691-2026Tender notice on Find a Tender ·
2
097139-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Wrexham University is seeking a suitably qualified consultant or consultant team led by a single lead consultant to complete a proportionate RIBA Stage 1 feasibility study for William Aston Hall at its Plas Coch campus. The study will assess the venue and compare options across audience experience, auditorium, theatre functions, backstage, accessibility, heritage, building services and operational implications. Core Stage 1 services are capped at £50,000 including VAT, with optional pricing requested for a possible Stage 2 Concept Design.
Who this may suit
Best suited to consultants or consultant teams able to undertake a RIBA Stage 1 venue feasibility study, led by one consultant. Detailed participation conditions and award criteria are referenced but not included in the supplied notice text.
Key points identified
Core serviceUndertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall.Evidence: "undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall"
Study scopeAppraise the existing venue and develop and compare options covering audience journey, auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications.Evidence: "The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications"
OutputsProvide broad cost ranges, phasing advice and delivery risks.Evidence: "with broad cost ranges, phasing advice and delivery risks"
94% approved-analysis confidence9 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Wrexham University is seeking a suitably qualified consultant or consultant team led by a single lead consultant to complete a proportionate RIBA Stage 1 feasibility study for William Aston Hall at its Plas Coch campus. The study will assess the venue and compare options across audience experience, auditorium, theatre functions, backstage, accessibility, heritage, building services and operational implications. Core Stage 1 services are capped at £50,000 including VAT, with optional pricing requested for a possible Stage 2 Concept Design.
Who this may suit
Best suited to consultants or consultant teams able to undertake a RIBA Stage 1 venue feasibility study, led by one consultant. Detailed participation conditions and award criteria are referenced but not included in the supplied notice text.
Key deliverables
RIBA Stage 1 Feasibility Study
Appraisal of the existing venue
Option development and comparison
Broad cost ranges, phasing advice and delivery-risk advice
Optional pricing for Stage 2 Concept Design
SUPPLIER REQUIREMENTS
9 criteria identified
Core service
99% confidence
Undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall.
View supporting evidence
"undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall"
Study scope
99% confidence
Appraise the existing venue and develop and compare options covering audience journey, auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications.
View supporting evidence
"The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications"
Outputs
98% confidence
Provide broad cost ranges, phasing advice and delivery risks.
View supporting evidence
"with broad cost ranges, phasing advice and delivery risks"
Lead arrangement
98% confidence
A consultant team may bid under a single lead consultant.
View supporting evidence
"consultants, or consultant teams under a single lead consultant"
Submission documents
96% confidence
Complete Parts 3, 4 and 5 and return the document with the quotation through the Sell2Wales Tender Postbox.
View supporting evidence
Document title: "Suppliers must complete Parts 3, 4 and 5 and return this document with their quotation through the Sell2Wales Tender Postbox."
Pricing schedule
96% confidence
Complete the yellow cells in the pricing schedule and return it with the quotation; only the Core Pricing sheet is evaluated.
View supporting evidence
Document title: "Pricing Schedule, Appendix 1 to the RFQ. Complete the yellow cells and return with the quotation. Only the Core Pricing sheet is evaluated."
Supplier qualification
97% confidence
Suitably qualified consultants or consultant teams under a single lead consultant.
View supporting evidence
"invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant"
Central Digital Platform registration
99% confidence
Required.
View supporting evidence
"Suppliers must be registered on the Central Digital Platform."
Detailed participation conditions
96% confidence
Referenced in RFQ documents; details are unknown from supplied notice text.
View supporting evidence
"Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice."
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Stage 1 core-services budget cap
99% confidence
Maximum £50,000 including VAT; quotations above this figure will be rejected.
View supporting evidence
"The maximum budget for the Stage 1 core services is £50,000 including VAT. Quotations above this figure will be rejected."
Optional Stage 2 pricing
97% confidence
Pricing is sought for Stage 2 Concept Design, but any Stage 2 award is discretionary, subject to available funding, and the University may use other procurement options.
View supporting evidence
"AS part of the Optional pricing the University is seeking pricing for the Stage 2 Concept Design, however, the Stage 2 Award is at the discretion of the university and will be subject to available funding, And the university reserve the right to pursue other procurement options."
Published total value
94% confidence
£100,000 GBP is recorded against the opportunity and Lot 1; its relationship to the £50,000 Stage 1 core-services cap is not explained in the supplied content.
View supporting evidence
Opportunity value_max: "100000" GBP; Lot 1 value_amount: "100000" GBP; notice text: "maximum budget for the Stage 1 core services is £50,000 including VAT."
Funding
98% confidence
Arts Council of Wales Arts Capital Investment Fund, with University match funding.
View supporting evidence
"The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University"
Delivery
Delivery location
98% confidence
Plas Coch campus, Wrexham, Wales (UKL23).
View supporting evidence
"for William Aston Hall on the Plas Coch campus, Wrexham"; delivery location region: "UKL23"
Completion deadline
99% confidence
Complete by 19 February 2027.
View supporting evidence
"must be complete by 19 February 2027"
Delivery scope
96% confidence
Venue feasibility study covering cultural/civic venue functions, theatre, accessibility, heritage, building services and operational implications.
View supporting evidence
"The Hall is a principal cultural and civic venue" and "covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications"
procurement_method_details: "Below threshold - open competition"
Submission route
99% confidence
Sell2Wales Tender Postbox.
View supporting evidence
"Quotations must be submitted through the Sell2Wales Tender Postbox"
Submission deadline
99% confidence
27 October 2026, 12:00 noon.
View supporting evidence
"by 12:00 noon on Tuesday 27 October 2026"; submission_deadline: "2026-10-27T12:00:00+00:00"
Award criteria
95% confidence
Referenced in attached RFQ documentation; details are unknown from the supplied notice text.
View supporting evidence
"the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice."
RISKS AND UNKNOWNS
Points requiring attention
Value ambiguity
98% confidence
The notice gives a £50,000 including-VAT cap for Stage 1 core services, while the opportunity and active Lot 1 each record £100,000. The supplied content does not explain whether the higher figure includes optional Stage 2 or another element.
View supporting evidence
"The maximum budget for the Stage 1 core services is £50,000 including VAT"; opportunity value_max: "100000" GBP; Lot 1 value_amount: "100000" GBP.
Optional Stage 2 is not committed
98% confidence
Stage 2 Concept Design is only an optional priced item; award is discretionary, funding-dependent and may be procured through other options.
View supporting evidence
"the Stage 2 Award is at the discretion of the university and will be subject to available funding" and "reserve the right to pursue other procurement options."
Detailed requirements unavailable in supplied notice text
97% confidence
Conditions of participation, award criteria and the full specification are said to be in RFQ documents and the Project Brief. Their content is not supplied beyond document titles.
View supporting evidence
"Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice."
Lot detail limitation
99% confidence
The active Lot 1 has no title or description, so no distinct lot scope can be evidenced from supplied data.
View supporting evidence
Lot 1 title: null; description: null; status: "active".
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
Continue in your ProcuraAxis workspaceFree account · Full approved analysis