HDRC project 043. Shared Knowledge, Shared Decisions: making sure that voices, experiences and perspectives of Plymouth's communities are listened to, valued and reflected in decision making
✓Tender information last checkedLast checked 13 Oct 2026, 15:58.
Opportunity overview
Applications are invited from organisations based in the voluntary and community sector to lead a project funded by the Plymouth Health Determinants Collaboration. (PHDRC). We know that throughout Plymouth, communities and groups have great conversations and collect lots of rich information describing people's experience of life in Plymouth. Some of the information is collected with a specific purpose in mind, other information is more unexpected but valuable and relevant. Community groups have told us that it is challenging to understand how this information can be shared to influence thinking and decision making, with those who have the potential to make use of the knowledge. Further exploration suggested that people are more likely to share their knowledge and views if they feel that it is likely to make a difference. Council colleagues often don't know what is already available, and how relevant it could be.
Plymouth City Council is looking for a voluntary or community group based in Plymouth to take responsibility for this project, to manage the project and employ the researchers required. We wish by the end of the project we will have a greater understanding of the information collected by whom, we know who and how to share it with and we address any blockages which prevents the information being available to inform decision making.
The HDRC would like to project to start as soon as possible but recognises there might be a need for a pre-project phase of development before the project starts proper. The project proper is likely to need to run for a 12-month period. (plus, pre- project time).
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
PH/26074
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Please visit and register on https://www.supplyingthesouthwest.org.uk/ and search for opportunity no DN832806.
Price evaluation made on PASS/FAIL basis:
Yes (Pass) - Provider confirms acceptance of the proposed project budget of up to £40,000.
No (Fail) - Provider does not accept the proposed project budget of up to £40,000.
Award Criteria
The high-level award criteria is as follows:
Quality 100%
Weightings for individual sub-criteria contained under each of the above are detailed in the Invitation to Tender Return Document on https://www.supplyingthesouthwest.org.uk/
Opportunity no DN832806.
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
096606-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Plymouth City Council is seeking a Plymouth-based voluntary or community sector organisation to lead and manage a project on sharing community knowledge and experiences so they can better inform decision-making. The provider must manage the project and employ the required researchers. The project is expected to include a possible pre-project development phase and a project phase likely to run for 12 months.
Who this may suit
Potential fit for Plymouth-based voluntary or community organisations with community research, engagement, project management and research-employment capability.
Key points identified
Organisation typeVoluntary or community sector organisationEvidence: “Applications are invited from organisations based in the voluntary and community sector” and the Council is seeking “a voluntary or community group”.
Project managementTake responsibility for and manage the projectEvidence: The successful group is expected “to take responsibility for this project, to manage the project”.
Researcher employmentEmploy the researchers requiredEvidence: The organisation must “employ the researchers required”.
93% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Plymouth City Council is seeking a Plymouth-based voluntary or community sector organisation to lead and manage a project on sharing community knowledge and experiences so they can better inform decision-making. The provider must manage the project and employ the required researchers. The project is expected to include a possible pre-project development phase and a project phase likely to run for 12 months.
Who this may suit
Potential fit for Plymouth-based voluntary or community organisations with community research, engagement, project management and research-employment capability.
Key deliverables
Lead and manage the Shared Knowledge, Shared Decisions project
Employ the researchers required for the project
Improve understanding of information collected by Plymouth communities and groups
Identify how information can be shared for use in decision-making and address barriers to its use
SUPPLIER REQUIREMENTS
6 criteria identified
Organisation type
99% confidence
Voluntary or community sector organisation
View supporting evidence
“Applications are invited from organisations based in the voluntary and community sector” and the Council is seeking “a voluntary or community group”.
Project management
99% confidence
Take responsibility for and manage the project
View supporting evidence
The successful group is expected “to take responsibility for this project, to manage the project”.
Researcher employment
99% confidence
Employ the researchers required
View supporting evidence
The organisation must “employ the researchers required”.
Research/community knowledge focus
97% confidence
Support sharing of community information and experience to influence decision-making
View supporting evidence
The project aims to understand information collected by communities, establish who and how to share it with, and address blockages to its use in decision-making.
Geographic base
99% confidence
Based in Plymouth
View supporting evidence
Applications are invited from organisations “based in the voluntary and community sector” and Plymouth City Council seeks “a voluntary or community group based in Plymouth”.
Supplier type
99% confidence
Voluntary or community group/organisation
View supporting evidence
The notice explicitly invites voluntary and community sector organisations and seeks a voluntary or community group.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Maximum contract value
99% confidence
£40,000
View supporting evidence
The process value maximum and active lot value are both stated as GBP 40,000.
Currency
99% confidence
GBP
View supporting evidence
The process and lot value currency is GBP.
Payment terms
99% confidence
Unknown
View supporting evidence
No payment terms are supplied in the notice data.
Delivery
Delivery area
91% confidence
Plymouth (UKK41)
View supporting evidence
The supplied delivery location is region UKK41; the buyer and required supplier base are Plymouth.
Expected duration
96% confidence
Project phase likely to run for 12 months, plus possible pre-project development time
View supporting evidence
“The project proper is likely to need to run for a 12-month period. (plus, pre-project time).”
Start date
96% confidence
As soon as possible; exact date unknown
View supporting evidence
The HDRC “would like the project to start as soon as possible” but no contract start date is supplied.
PROCEDURE
How to respond
Opportunity status
99% confidence
Open
View supporting evidence
The display status is “open” and source status is “active”.
Procedure
99% confidence
Below threshold - open competition
View supporting evidence
Procurement method details are stated as “Below threshold - open competition”.
Submission deadline
99% confidence
13 November 2026, 12:00 UTC
View supporting evidence
The stated submission deadline is 2026-11-13T12:00:00Z.
Lot structure
99% confidence
One active lot; no lot title or description supplied
View supporting evidence
Lot 1 is active and has no title or description in the supplied data.
RISKS AND UNKNOWNS
Points requiring attention
Evaluation and submission requirements
99% confidence
Unknown
View supporting evidence
No award criteria, scoring methodology, response instructions or tender documents are supplied beyond the notice link.
Commercial terms
99% confidence
Unknown
View supporting evidence
The supplied data states a maximum value but does not provide pricing structure, payment terms, contract conditions or budget breakdown.
Scope and timeline detail
97% confidence
The exact start date, pre-project duration, researcher numbers and detailed outputs are unknown
View supporting evidence
The notice says the project should start as soon as possible, recognises possible pre-project development, and says the 12-month duration is likely; it does not state researcher numbers or detailed deliverables.
Lot information limitation
99% confidence
Lot 1 has no title or description
View supporting evidence
The active lot record contains null title and description fields.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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