AWARD OUTCOME
What happened
The North Yorkshire Council awarded a framework call-off for portable toilets for the Scarborough Open Air Theatre’s 2026 event season to WILLIAM G. SEARCH LIMITED. The published contract record states that it was signed on 1 May 2026 and runs from 1 June to 31 August 2026.
Published outcomeOne active award and one active contract are recorded for WILLIAM G. SEARCH LIMITED.
Market significanceThis is a short-duration, below-threshold framework call-off for event-support services, with a published gross contract value of £122,964.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
WILLIAM G. SEARCH LIMITED
99% confidenceAward 1 · Lots 1 · £122,964 gross (£102,470 excluding VAT) GBP · Active award; active contract
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Award 1 identifies WILLIAM G. SEARCH LIMITED as supplier and relates to lot 1. Contract 1 linked to award 1 states £122,964 amountGross and £102,470 amount.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
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Process notice_type and contract document description both state “Contract details notice on Find a Tender”.
Award status
98% confidenceActive
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Award 1 has status “active”.
Contract status
98% confidenceActive
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Contract 1 has status “active”.
Contract signed
99% confidence1 May 2026
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Contract 1 dateSigned is 2026-05-01T00:00:00+01:00.
Contract period
99% confidence1 June 2026 to 31 August 2026
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Contract 1 period startDate is 2026-06-01 and endDate is 2026-08-31.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£102,470
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Contract 1 value.amount is 102470 GBP.
Contract value including VAT
99% confidence£122,964
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Contract 1 value.amountGross is 122964 GBP.
TIMELINE
Procurement timeline
Contract signed
99% confidence1 May 2026
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Contract 1 dateSigned is 2026-05-01.
Contract start
99% confidence1 June 2026
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Contract 1 period.startDate is 2026-06-01.
Contract end
99% confidence31 August 2026
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Contract 1 period.endDate is 2026-08-31.
Contract details notice published
99% confidence13 October 2026
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The process and linked contract document give publication date 2026-10-13.
SCOPE
What was awarded
Requirement
99% confidencePortable toilets for the Scarborough Open Air Theatre 2026 event season
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Process title is “Events Portable Toilets” and description states “Supply of Portable Toilets for the Scarborough Open Air Theatre 2026 Event Season.”
Procurement category
98% confidenceServices
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Award 1 mainProcurementCategory is “services”.
Classification
98% confidenceCPV 79952000 — Event services
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Award item 1 lists CPV 79952000 with description “Event services”.
Delivery region
95% confidenceUKE2, United Kingdom
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Award item delivery address specifies region UKE2 and country GB.
Published service metrics
99% confidenceDelivery; Cleaning & Servicing; Maintenance & Repairs; Staffing
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Contract 1 agreedMetrics lists these four measures.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceSelective
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Tender procurementMethod is “selective”.
Procurement route
99% confidenceBelow-threshold award under a framework
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Tender procurementMethodDetails states “Below threshold - award under framework”.
Competition flag
98% confidenceNot competitive
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Tender competitive is false.
Framework reference
98% confidenceocds-h6vhtk-05df84
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Related process identifies framework OCID ocds-h6vhtk-05df84.
Threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false.
Bidder count and evaluation results
99% confidenceUnknown
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Contract title
99% confidenceEvents Portable Toilets - Call-Off Contract 2026
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Contract 1 title is stated as shown.
Contract duration
98% confidenceApproximately 3 months
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The published period runs from 1 June 2026 to 31 August 2026.
Extension or renewal terms
99% confidenceUnknown
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Information not supplied in the published notice.
COMMERCIAL VIEW
Commercial observations
Call-off structure
99% confidenceThe requirement was placed as a framework call-off rather than a standalone competitive tender.
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The tender record states “Below threshold - award under framework” and links to framework OCID ocds-h6vhtk-05df84.
Service delivery profile
96% confidencePublished performance measures indicate a managed on-site service covering delivery, cleaning and servicing, maintenance and repairs, and staffing.
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Contract 1 agreedMetrics lists Delivery, Cleaning & Servicing, Maintenance & Repairs, and Staffing.
Value attribution
96% confidenceThe published contract value is attributable to the sole supplier on the sole recorded award and lot.
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Contract 1 links to award 1; award 1 names one supplier and relates only to lot 1.
DATA QUALITY
Gaps and source limitations
Award date
99% confidenceNot published
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The award record has no award_date.
Lot detail
99% confidenceLot 1 has no published title, description or standalone value
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Lot 1 is recorded as complete, but its title, description and value fields are null.
Competition detail
99% confidenceBid count, bidder identities and evaluation detail are not supplied
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Information not supplied in the published notice.
Publication timing
99% confidenceThe contract details notice was published after the stated contract end date
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The notice publication date is 13 October 2026, while the stated contract end date is 31 August 2026.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award date is not published.
- Lot 1 has no published title, description or individual value.
- Information on bids, evaluation, pricing breakdown, extensions and renewal options is not supplied in the published notice.
- The contract details notice was published on 13 October 2026, after the stated contract end date of 31 August 2026.
MARKET THEMES
Relevant award themes
North Yorkshire CouncilWILLIAM G. SEARCH LIMITEDportable toiletsScarborough Open Air Theatreevent servicesframework call-offpublic procurement
COMMON QUESTIONS
About this award
Who won the Events Portable Toilets contract?
WILLIAM G. SEARCH LIMITED (company number 00407145) is the sole supplier named on award 1.
What is the value of the contract?
The published contract value is £102,470 excluding VAT and £122,964 including VAT.
When does the contract run?
The published contract period runs from 1 June 2026 to 31 August 2026; the record states it was signed on 1 May 2026.
How was the requirement procured?
The notice describes a selective, below-threshold award under a framework.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.