✓Tender information last checkedLast checked 12 Oct 2026, 17:42.
Opportunity overview
Newcastle City Council wish to engage the market regarding the renewal of Education System
Newcastle City Council (‘the Council’) currently uses MRI Education as the LA’s central pupil database and case management system. It is used to store information relating to children from birth and supports statutory LA processes in all education services including, but not limited to Educational Needs, School Admissions, Exclusions and Attendance.
The existing contractual arrangements are due to expire 31 March 2027 (with a further 2 x 12 month options to extend). To help inform future requirements we seek market feedback to support with the development of future specifications.
Further information can be found on our E-Tendering portal OPEN - www.open-uk.org
Classification
CPV48000000 — Software package and information systems
CPV72250000 — System and support services
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Please see our E-Tendering Portal OPEN - www.open-uk.org for further information. A limited number of slots are available for system demonstrations and a wider feedback questionnaire is available for download and completion.
Due
9 Nov 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
096245-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Buyer location · Newcastle Upon Tyne · UKC22 · NE1 8QH · United Kingdom
Delivery location · UKC2 · United Kingdom
Notice and amendment history
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
096245-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage market engagement by Newcastle City Council to inform a future renewal of its education system. The current MRI Education platform supports the local authority’s central pupil database and case-management processes, including educational needs, school admissions, exclusions and attendance. This is not an open bid opportunity.
Who this may suit
Potentially relevant to suppliers of local-authority education management software, pupil information systems, case-management platforms, implementation and support services. Supplier eligibility and response requirements are unknown.
Key points identified
System purposeA central pupil database and case-management system for children from birth, supporting statutory local-authority education processes.Evidence: The Council states MRI Education is used as the LA’s central pupil database and case management system, storing information relating to children from birth and supporting statutory LA processes.
Education service areasIncluding educational needs, school admissions, exclusions and attendance; the list is not exhaustive.Evidence: The notice lists “Educational Needs, School Admissions, Exclusions and Attendance” and says “including, but not limited to”.
Market-engagement response routeFurther information is stated to be available via the OPEN e-tendering portal (www.open-uk.org).Evidence: “Further information can be found on our E-Tendering portal OPEN - www.open-uk.org”.
95% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage market engagement by Newcastle City Council to inform a future renewal of its education system. The current MRI Education platform supports the local authority’s central pupil database and case-management processes, including educational needs, school admissions, exclusions and attendance. This is not an open bid opportunity.
Who this may suit
Potentially relevant to suppliers of local-authority education management software, pupil information systems, case-management platforms, implementation and support services. Supplier eligibility and response requirements are unknown.
Key deliverables
Market feedback to help develop future requirements and specifications
Potential future education-system capability supporting pupil records and education-service case management
Potential future system and support services
SUPPLIER REQUIREMENTS
6 criteria identified
System purpose
98% confidence
A central pupil database and case-management system for children from birth, supporting statutory local-authority education processes.
View supporting evidence
The Council states MRI Education is used as the LA’s central pupil database and case management system, storing information relating to children from birth and supporting statutory LA processes.
Education service areas
98% confidence
Including educational needs, school admissions, exclusions and attendance; the list is not exhaustive.
View supporting evidence
The notice lists “Educational Needs, School Admissions, Exclusions and Attendance” and says “including, but not limited to”.
Market-engagement response route
96% confidence
Further information is stated to be available via the OPEN e-tendering portal (www.open-uk.org).
View supporting evidence
“Further information can be found on our E-Tendering portal OPEN - www.open-uk.org”.
Supplier eligibility criteria
99% confidence
Unknown.
View supporting evidence
No eligibility, selection, financial-standing, insurance, location, organisation-size or supplier-certification criteria are stated in the supplied notice data.
SME suitability
99% confidence
Unknown.
View supporting evidence
The source field suitable_for_sme is not stated.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
The source field suitable_for_vcse is not stated.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Current arrangement expiry
97% confidence
31 March 2027, with two further 12-month extension options stated.
View supporting evidence
“The existing contractual arrangements are due to expire 31 March 2027 (with a further 2 x 12 month options to extend).”
Future contract value
99% confidence
Unknown.
View supporting evidence
No value is supplied.
Future contract term
98% confidence
Unknown.
View supporting evidence
No future contract term is stated; only the current arrangement’s expiry and extension options are described.
Delivery
Delivery geography
91% confidence
UKC2 (Northumberland and Tyne and Wear) is identified as the delivery region.
View supporting evidence
The supplied delivery location is region UKC2, United Kingdom.
Buyer location
97% confidence
Newcastle upon Tyne, NE1 8QH.
View supporting evidence
The buyer-location record states Newcastle Upon Tyne, NE1 8QH.
Implementation and service requirements
98% confidence
Unknown.
View supporting evidence
The notice does not state implementation, migration, hosting, support model, service levels or delivery timetable requirements.
PROCEDURE
How to respond
Notice type
100% confidence
Preliminary market engagement notice on Find a Tender.
View supporting evidence
Supplied notice_type: “Preliminary market engagement notice on Find a Tender”.
Opportunity status
99% confidence
Upcoming / planning; early-stage market engagement, not an open bid opportunity.
View supporting evidence
The process stage and source status are planning and display status is upcoming. The description says the Council seeks market feedback to develop future specifications.
Procurement route
99% confidence
Unknown.
View supporting evidence
No procurement method or procurement-method details are supplied.
Submission deadline
99% confidence
Unknown.
View supporting evidence
No submission deadline is supplied.
RISKS AND UNKNOWNS
Points requiring attention
Early-stage procurement risk
99% confidence
This is planned market engagement rather than a live tender. The final scope, procurement route, timetable, commercial terms, selection criteria and submission requirements are unknown and may change.
View supporting evidence
The notice is in planning/upcoming status and says feedback will support development of future specifications.
Incumbent environment
90% confidence
The Council currently uses MRI Education, so potential suppliers should anticipate that future requirements may involve considerations around existing data, processes or transition; no migration requirement is stated.
View supporting evidence
The notice identifies MRI Education as the current central pupil database and case-management system.
Contract timing uncertainty
96% confidence
The stated current-contract expiry is subject to two 12-month extension options, so the timing of any replacement procurement is uncertain.
View supporting evidence
The description states expiry on 31 March 2027 “with a further 2 x 12 month options to extend”.
Data sensitivity
88% confidence
The described system stores information about children and supports statutory education services, indicating potentially sensitive data handling; specific security or data-protection requirements are not stated.
View supporting evidence
The system stores information relating to children from birth and supports statutory local-authority education processes.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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