✓Tender information last checkedLast checked 12 Oct 2026, 12:26.
Opportunity overview
HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.
Classification
CPV79571000 — Mailing services
Lots
Please see Document 2 Specification for full contract requirements.Value not stated
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum
Employers Liability Insurance - 5 million
Public Liability Insurance - 10 million
Applies To
supplier
Covered By
GPA
Tender Period
Ends
11 Nov 2026, 12:00
Submission terms
Languages
en
Expected award period
Starts
11 Nov 2026, 12:00
Bid Opening
Date
11 Nov 2026, 12:00
Contract terms
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes
Recurrence
Description
If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031.
Lots and requirements
Entry 1
Id
1
Description
Please see Document 2 Specification for full contract requirements.
Has Renewal
Yes
Has Options
No
Status
active
Award criteria
Criteria
Criterion 1
Name
Quality
Type
quality
Description
30%
Criterion 2
Name
Information Security
Type
quality
Description
30%
Criterion 3
Type
price
Description
40%
Contract period
Duration In Days
720
Renewal
Description
Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually.
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
095976-2026tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Historic Environment Scotland is seeking a supplier to provide day-to-day mailing services for its membership business. The stated work includes daily membership-pack mailings, monthly renewal-form and card mailings, and ad hoc membership-literature mailings to more than 60 staffed properties across Scotland. This is an open tender with a submission deadline of 11 November 2026 at 12:00 UTC.
Who this may suit
Potential fit for mailing, fulfilment, print-and-mail, and distribution suppliers able to support recurring and ad hoc membership communications across Scotland. Detailed technical and commercial requirements are not available in the supplied evidence.
Key points identified
Service scopeProvide daily mailing requirements for the membership business.Evidence: "HES requires a supplier for the daily mailing requirements of the membership business."
Membership packsMail membership packs daily.Evidence: "The service will cover daily mailings of membership packs"
Renewal communicationsMail renewal forms and cards monthly.Evidence: "monthly mailings of renewal forms and cards"
95% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Historic Environment Scotland is seeking a supplier to provide day-to-day mailing services for its membership business. The stated work includes daily membership-pack mailings, monthly renewal-form and card mailings, and ad hoc membership-literature mailings to more than 60 staffed properties across Scotland. This is an open tender with a submission deadline of 11 November 2026 at 12:00 UTC.
Who this may suit
Potential fit for mailing, fulfilment, print-and-mail, and distribution suppliers able to support recurring and ad hoc membership communications across Scotland. Detailed technical and commercial requirements are not available in the supplied evidence.
Key deliverables
Daily mailing of membership packs
Monthly mailing of renewal forms and cards
Ad hoc mailing of membership literature
Distribution supporting 60+ staffed properties across Scotland
SUPPLIER REQUIREMENTS
6 criteria identified
Service scope
99% confidence
Provide daily mailing requirements for the membership business.
View supporting evidence
"HES requires a supplier for the daily mailing requirements of the membership business."
Membership packs
99% confidence
Mail membership packs daily.
View supporting evidence
"The service will cover daily mailings of membership packs"
Renewal communications
99% confidence
Mail renewal forms and cards monthly.
View supporting evidence
"monthly mailings of renewal forms and cards"
Ad hoc literature
99% confidence
Provide ad hoc mailings of membership literature.
View supporting evidence
"ad hoc mailings of membership literature"
Detailed specification
99% confidence
Unknown from supplied evidence; the notice refers to Document 2 Specification, which has not been supplied.
View supporting evidence
Lot 1 states: "Please see Document 2 Specification for full contract requirements." No documents are included in the supplied opportunity data.
Supplier eligibility requirements
99% confidence
Unknown from supplied evidence.
View supporting evidence
No exclusion, financial standing, technical capacity, insurance, location, company-size, or other eligibility criteria are provided.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Contract value
99% confidence
Unknown.
View supporting evidence
The supplied opportunity data has null minimum value, maximum value and currency fields.
Contract term
99% confidence
Unknown.
View supporting evidence
Contract start and end dates are null in the supplied opportunity data.
Pricing and payment terms
98% confidence
Unknown from supplied evidence.
View supporting evidence
No pricing schedule, payment terms or commercial documents are supplied.
Delivery
Delivery geography
98% confidence
Scotland.
View supporting evidence
The description states that mailings are to "our 60+ staffed properties across Scotland"; the delivery region is recorded as UKM.
Delivery footprint
99% confidence
More than 60 staffed properties.
View supporting evidence
"60+ staffed properties across Scotland"
Operational cadence
99% confidence
Daily membership packs; monthly renewal forms and cards; ad hoc membership literature.
View supporting evidence
Stated in the opportunity description.
PROCEDURE
How to respond
Opportunity status
99% confidence
Open tender.
View supporting evidence
The process display status is "open" and notice type is "tender".
Procedure
99% confidence
Open procedure.
View supporting evidence
Procurement method details: "Open procedure".
Submission deadline
99% confidence
11 November 2026, 12:00 UTC.
View supporting evidence
Submission deadline: "2026-11-11T12:00:00Z".
Lot structure
98% confidence
One active lot is supplied; its detailed requirements refer to an unavailable Document 2 Specification.
View supporting evidence
Lot ID 1 is active and states: "Please see Document 2 Specification for full contract requirements."
RISKS AND UNKNOWNS
Points requiring attention
Detailed specification unavailable
99% confidence
Material service, quality, volume, data-handling, packaging, reporting and service-level requirements cannot be verified from the supplied evidence.
View supporting evidence
The lot directs suppliers to "Document 2 Specification for full contract requirements", but no documents are supplied.
Commercial uncertainty
99% confidence
Contract value, duration, pricing mechanism and payment terms are unknown.
View supporting evidence
Value, currency, contract start and contract end fields are null; no commercial documents are supplied.
Submission requirements unknown
98% confidence
The supplied evidence does not state the tender response format, submission portal, evaluation criteria, required certificates or eligibility evidence.
View supporting evidence
No procurement documents or qualification/evaluation information are included.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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