AWARD OUTCOME
What happened
Essex Police, Fire & Crime Commissioner Fire & Rescue Authority has concluded a contract with XMA LIMITED for Lenovo E14 Gen 8 laptops. The purchase was made through KCS Procurement Services framework Y26005, Lot 1, following a Rapid RFQ.
Published outcomeContract 1 was signed on 22 September 2026, starts on 1 October 2026 and ends on 30 November 2026. XMA LIMITED is the sole supplier named for award 1.
Market significanceThis is a short-duration, below-threshold IT hardware call-off with a net contract value of £140,000 and gross value of £168,000.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
XMA LIMITED
99% confidenceAward 1 · Lots 1 · £140,000 net; £168,000 gross GBP · Verified legal supplier; active award and contract
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Award 1 identifies source supplier “XMA Ltd”; supplier verification provides verified legal name XMA LIMITED (company number 02051703). Contract 1, linked to award 1, records £140,000 amount and £168,000 amountGross.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceContract details notice on Find a Tender
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The process identifies the notice as “Contract details notice on Find a Tender” (UK7), published 9 October 2026.
Procurement status
98% confidenceComplete; award and contract active
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Tender status is “complete”; award 1 and contract 1 are both recorded as “active”.
Contract execution
99% confidenceSigned
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Contract 1 records dateSigned as 22 September 2026.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£140,000
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Contract 1 value.amount is 140000 GBP.
Contract value including VAT
99% confidence£168,000
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Contract 1 value.amountGross is 168000 GBP.
Value allocation
95% confidenceContract-level value linked to award 1 and lot 1
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Contract 1 is linked to award 1; award 1 relates to lot 1. No separate item-level pricing is published.
TIMELINE
Procurement timeline
Contract signed
99% confidence22 September 2026
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Contract 1 dateSigned is 2026-09-22.
Contract start
99% confidence1 October 2026
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Contract 1 period.startDate is 2026-10-01.
Contract end
99% confidence30 November 2026
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Contract 1 period.endDate is 2026-11-30.
Notice published
99% confidence9 October 2026
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The contract details notice was published at 2026-10-09T15:57:02+01:00.
SCOPE
What was awarded
Requirement
99% confidencePurchase of Lenovo E14 Gen 8 laptops
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The published description states: “Purchase of Lenovo E14 Gen 8 Laptops”.
Framework route
99% confidenceKCS Procurement Services framework Y26005, Lot 1: New IT Hardware
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The description identifies framework Y26005 and Lot 1: New IT Hardware.
Category
99% confidenceComputer equipment and supplies
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Award item 1 carries CPV 30200000, “Computer equipment and supplies”.
Delivery geography
96% confidenceUKH3, United Kingdom
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Award item 1 lists delivery address region UKH3, United Kingdom.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceSelective
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Tender procurementMethod is recorded as “selective”.
Award route
99% confidenceBelow-threshold award under framework
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procurementMethodDetails states “Below threshold - award under framework”; contract 1 is marked aboveThreshold false.
Competition
96% confidenceCompetitive; Rapid RFQ completed
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Tender competitive is true, and the description says a Rapid RFQ process was completed.
CONTRACT TERMS
Published contract terms
Contract period
99% confidence1 October 2026 to 30 November 2026
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Contract 1 period records these start and end dates.
Contract status
99% confidenceActive
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Contract 1 status is “active”.
Above-threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false.
COMMERCIAL VIEW
Commercial observations
Commercial model
98% confidenceFramework call-off for standard IT hardware
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The requirement is a purchase of laptops awarded under KCS framework Y26005, Lot 1: New IT Hardware.
VAT treatment
99% confidencePublished gross value is £28,000 higher than the published net value
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Contract value is £140,000 excluding VAT and £168,000 including VAT.
DATA QUALITY
Gaps and source limitations
Award date
99% confidenceNot published
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Award 1 has no award_date in the supplied award data.
Lot detail
98% confidenceLot 1 has no separately published title, description or value in the structured lot record
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Lot 1 is recorded as complete, but its title, description and value fields are null. The process description identifies the framework lot as New IT Hardware.
Competition detail
99% confidenceBidder count, evaluation scores and pricing breakdown are not supplied in the published notice
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The supplied data confirms a competitive Rapid RFQ but contains no bid count, scoring or itemised pricing.
Extensions and renewal terms
99% confidenceInformation not supplied in the published notice
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Contract 1 provides an end date but no extension or option fields.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The published data does not provide an award date.
- No bidder count, bid prices, evaluation criteria, scores or rationale for supplier selection are published.
- Lot 1 has no separate structured title, description or value; the framework lot description is stated only in the overall process description.
- No extension, option or renewal terms are published.
- No item quantities, unit prices or pricing breakdown are published.
MARKET THEMES
Relevant award themes
XMA LIMITEDEssex Fire laptop replacementLenovo E14 Gen 8KCS Y26005IT hardware frameworkpublic sector IT procurement
COMMON QUESTIONS
About this award
Who won the Essex Fire Lenovo laptop replacement contract?
XMA LIMITED won award 1. The published source names the supplier as XMA Ltd; the verified legal company name is XMA LIMITED.
What is the value of the contract?
The contract value is £140,000 excluding VAT and £168,000 including VAT.
When does the contract run?
It was signed on 22 September 2026 and runs from 1 October 2026 to 30 November 2026.
How was the purchase made?
It was a below-threshold framework award under KCS Procurement Services framework Y26005, Lot 1, following a Rapid RFQ.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.