AWARD OUTCOME
What happened
Leeds Teaching Hospitals NHS Trust has published a transparency notice for a proposed direct award to CLINISYS SOLUTIONS LIMITED for interim CoPath support and maintenance. The arrangement is intended to maintain the existing laboratory information management system while the regional WINPATH LIMS solution is developed and implemented.
Published outcomeThe award record is pending, not confirmed as signed or active. It lists a £140,000 net value (£168,000 gross) and a proposed period from 29 October 2026 to 28 October 2028.
Market significanceThe buyer cites technical single-supplier reasons: Clinisys supplies both the incumbent CoPath system and the planned regional WINPATH solution, and the Trust considers changing supplier during transition to pose interoperability, compatibility, validation, migration, cost and delay risks.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
CLINISYS SOLUTIONS LIMITED
99% confidenceAward 1 · Lots 1 · 140000 net; 168000 gross GBP · Pending award; contract signature is scheduled, not evidenced as completed.
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Award 1 names Clinisys Solution Limited as supplier and states £140,000 amount, £168,000 amountGross. Supplier verification matched company number 03477318 to CLINISYS SOLUTIONS LIMITED.
LIFECYCLE
Award or contract stage
Notice type
99% confidenceTransparency notice on Find a Tender
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Process notice_type and award document description.
Publication date
99% confidence9 October 2026
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Notice published_at: 2026-10-09T15:44:46+01:00.
Award status
99% confidencePending
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Award 1 status is "pending".
Signature milestone
98% confidenceScheduled for 28 October 2026
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Award milestone type futureSignatureDate, dueDate 2026-10-28T23:59:59Z, status scheduled.
Proposed contract period
99% confidence29 October 2026 to 28 October 2028
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Award 1 contractPeriod startDate and endDate.
VALUES
Published values explained
Award value excluding VAT
99% confidence£140,000
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Award 1 value.amount is 140000 GBP.
Award value including VAT
99% confidence£168,000
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Award 1 value.amountGross is 168000 GBP.
Value allocation
94% confidenceAward-level value for the single listed award and supplier
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One award names one supplier and relates to lot 1.
TIMELINE
Procurement timeline
Notice publication
99% confidence9 October 2026
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Transparency notice datePublished: 2026-10-09T15:44:46+01:00.
Scheduled signature date
98% confidence28 October 2026
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futureSignatureDate milestone due 2026-10-28.
Planned start
99% confidence29 October 2026
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Award contractPeriod startDate: 2026-10-29.
Planned end
99% confidence28 October 2028
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Award contractPeriod endDate: 2028-10-28.
Planned duration
97% confidenceApproximately 24 months
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Calculated from the stated proposed start and end dates.
SCOPE
What was awarded
Requirement
99% confidenceCoPath support and maintenance
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Award 1 title: "CoPath support and maintenance".
Purpose
99% confidenceTime-limited continuity arrangement for the existing LIMS service pending transition to regional WINPATH LIMS
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Tender description states CoPath is to be replaced by regional WINPATH and describes an interim continuity requirement.
Category
99% confidenceGoods
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Award 1 mainProcurementCategory is goods.
Classification
99% confidenceCPV 48000000 — Software package and information systems
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Award item additional classification.
Lot
99% confidenceLot 1; no published lot title or description
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Award relates to lot 1; lot record has no title or description.
PROCEDURE
Procedure and competition
Procedure
99% confidenceDirect award
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Tender procurementMethodDetails: Direct award.
Legal basis cited
98% confidenceSection 41 and Schedule 5, paragraph 6 of the Procurement Act 2023
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Published procurementMethodRationale.
Direct-award rationale
98% confidenceAbsence of competition for technical reasons; only a particular supplier is stated to be able to meet the requirement, with no reasonable alternatives.
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Published procurementMethodRationale and classification singleSuppliersTechnicalReasons.
Technical context
98% confidenceThe buyer cites interoperability and compatibility risks with existing LIMS infrastructure, interfaces and workflows, alongside potential redesign, integration, validation, testing and data-migration work if supplier changed.
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Published procurementMethodRationale and riskDetails.
Competition information
99% confidenceNo bid count, bidder list, evaluation results or scoring information supplied in the published notice.
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Contract status
99% confidencePending award; no concluded or signed contract is evidenced.
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Award status is pending and the signature milestone is scheduled.
Planned term
99% confidence29 October 2026 to 28 October 2028
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Award contractPeriod.
Extension or renewal terms
99% confidenceUnknown
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Information not supplied in the published notice.
Pricing breakdown
99% confidenceNot published beyond the award-level net and gross values.
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Information not supplied in the published notice.
COMMERCIAL VIEW
Commercial observations
Continuity-driven procurement
96% confidenceThe notice frames the purchase as continuity support for an incumbent LIMS during a migration period rather than a competed replacement procurement.
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Tender description and direct-award rationale.
Supplier-switching barrier
98% confidenceThe buyer identifies technical integration, validation, testing and data-migration burdens as material barriers to changing supplier for the interim period.
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Published procurementMethodRationale.
Value basis
97% confidenceThe notice provides both net and gross award values, allowing the stated £28,000 VAT difference to be identified; no unit rates or service volumes are published.
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Award value fields; no further pricing detail supplied.
DATA QUALITY
Gaps and source limitations
Award versus contract status
99% confidenceThe process is displayed as awarded, but the underlying award is pending and signature is only scheduled. Analysis therefore treats this as a proposed award, not a signed or active contract.
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Process display_status is awarded; award status is pending; futureSignatureDate milestone is scheduled.
Supplier-name difference resolved
99% confidenceThe source party names "Clinisys Solution Limited", while the verified legal name is CLINISYS SOLUTIONS LIMITED. The legal name is used in this analysis because verification matched company number 03477318.
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Supplier verification records nameMismatch true and verified company number/name.
Published information gaps
99% confidenceInformation not supplied in the published notice includes award decision date, bid and evaluation information, lot description, detailed pricing, and extension terms.
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Relevant published fields are absent or null.
Conflict-of-interest information
99% confidenceThe conflict-of-interest document is marked "Not published".
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Tender documents include conflictOfInterest with description "Not published".
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award is pending, with signature scheduled rather than completed; it must not be represented as a signed or active contract.
- Information not supplied in the published notice: award decision date, bid count, competing suppliers, evaluation scores, lot description, pricing breakdown and extension or renewal terms.
- The buyer's approximately two-year implementation expectation for WINPATH is contextual information and does not confirm an implementation date or future procurement outcome.
- The published source supplier name differs in styling and singular/plural form from the verified legal name; this analysis uses the supplied verified legal identity, CLINISYS SOLUTIONS LIMITED.
MARKET THEMES
Relevant award themes
CoPath support and maintenanceCLINISYS SOLUTIONS LIMITEDLeeds Teaching Hospitals NHS TrustLIMSWINPATHdirect awardProcurement Act 2023
COMMON QUESTIONS
About this award
Who is the proposed supplier?
CLINISYS SOLUTIONS LIMITED, verified against company number 03477318.
Has the contract been signed?
No signed contract is evidenced. The award is pending and a signature date is scheduled for 28 October 2026.
What is the stated value?
£140,000 excluding VAT and £168,000 including VAT.
Why was a direct award proposed?
The buyer cites technical single-supplier reasons and risks to interoperability, compatibility, validation and migration during the planned LIMS transition.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.