✓Tender information last checkedLast checked 9 Oct 2026, 16:55.
Opportunity overview
Dear Prospective Bidders,
Babcock Land Defence Limited (“BLDL” or “Phoenix 3 Service Provider”), acting in the capacity as Agent for the UK Ministry of Defence (“MOD” or “the Authority”) under Project Phoenix 3, are seeking to begin market engagement around the upcoming tender of the Authority’s Vehicle Hire Requirements within the UK and Internationally.
The successful supplier or suppliers shall provide the customer with access to a wide range of short, medium, or long-term vehicle hire services both in the UK and Internationally. These are required to support the Authority's White Fleet and their associated operations.
The following vehicle types will be required for Vehicle Hire within the UK:
Passenger Cars
4x4s
Minibuses
LCVs up to 4.25 tonnes.
The following vehicle types will be required for International Vehicle:
Passenger Cars
4x4s
Minibuses
It is the intention of BLDL to undertake any eventual procurement for these services via Government Commercial Agency (GCA) Framework RM6381, which is expected to commence in March 2027. This notice, however, should not be considered as confirmation that any future procurement will be undertaken and its purpose is intended for engagement only.
Classification
CPV34100000 — Motor vehicles
CPV34115200 — Motor vehicles for the transport of fewer than 10 persons
CPV50110000 — Repair and maintenance services of motor vehicles and associated equipment
CPV50111110 — Vehicle-fleet-support services
CPV50112000 — Repair and maintenance services of cars
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Motor vehicles for the transport of fewer than 10 persons
Entry 3
Scheme
CPV
Id
50110000
Description
Repair and maintenance services of motor vehicles and associated equipment
Entry 4
Scheme
CPV
Id
50112000
Description
Repair and maintenance services of cars
Entry 5
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services
Delivery locations
Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Planning and budget
Milestones
Entry 1
Id
engagement
Type
engagement
Description
The requirement represents a significant opportunity for prospective bidders to provide vehicle rental solutions in support of the MOD’s White Fleet operations in the UK and overseas. The requirement is expected to cover a broad range of vehicles and categories across both opportunities, with demand driven by operational requirements, surge activity, and fleet replacement needs.
It is the position of BLDL that any eventual procurement process for both these services will call-off against the new Government Commercial Agency (GCA) Framework RM6381 Vehicle Hire Solutions, Lot 1 – Hire of Vehicles up to 4.25T. This is expected to commence in March 2027. Utilising this framework ensures that the competition follows a well-established and auditable procurement approach with standardised terms and conditions already in place. However, this notice should not be treated as confirmation of any future procurement and is intended for engagement purposes only.
The Pre-liminary Market Engagement will take place over three stages.
Firstly, we would like to invite all prospective bidders to an Industry Session via Microsoft Teams. The purpose of this stage is to provide an overview of the requirement, outline the proposed procurement strategy and rules of engagement, and discuss the key commercial and operational considerations associated with the service. This session will also allow prospective bidders to ask any questions they may have.
Following this, prospective bidders will be asked to complete a Request For Information (RFI). The purpose of this is to allow the Authority to understand current market conditions in greater detail. This will include details on potential capacity and capability of the prospective bidders. Any response provided to this is not prescriptive, however we do request honest and accurate answers to our questions.
Prospective bidders who then wish to continue in the market engagement, will be offered a 1 to 1 session, without other prospective bidders present. This will enable questions of a commercially sensitive nature to be asked and further discussions to take place around how best value can be achieved for the Authority. Please note that discussion of a non-commercially sensitive nature that would provide clarification to other prospective bidders may be shared with all prospective bidders who engage in the Pre-liminary Market Engagement exercise.
Participation in this engagement exercise is voluntary and intended to promote early market awareness and facilitate open dialogue with potential suppliers ahead of the formal procurement process.
Prospective bidders will be required to sign up to this engagement by completing a survey and providing their contact details for who the RFI should be sent to within their organisation.
To receive a link to the survey, MS Team invitation for Engagement Day and further details around the Pre-liminary Market Engagement and/or the requirement, please contact adam.maxwell-timmins@babcockinternational.com at the earliest opportunity.
The deadline to sign up for the Preliminary Market Engagement Session is Friday 30th October at 17:00hrs.
It is anticipated that the Engagement Day will take place in the afternoon of Wednesday 4th November.
Due
2 Nov 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
095781-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
095781-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Early-stage market engagement for a potential Ministry of Defence vehicle-hire procurement. Babcock Land Defence Limited, acting as agent for the MOD under Phoenix 3, is seeking supplier engagement for short-, medium- and long-term hire of cars, 4x4s, minibuses and, in the UK, light commercial vehicles up to 4.25 tonnes. This is not a live tender and does not confirm that a future procurement will take place.
Who this may suit
Potentially relevant to vehicle-rental and fleet-hire providers able to support UK and international requirements. Supplier selection, eligibility and submission requirements are not yet stated.
Key points identified
Service requirementProvide access to a wide range of short-, medium- or long-term vehicle hire services in the UK and internationally.Evidence: “The successful supplier or suppliers shall provide the customer with access to a wide range of short, medium, or long-term vehicle hire services both in the UK and Internationally.”
UK vehicle typesPassenger cars, 4x4s, minibuses and LCVs up to 4.25 tonnes.Evidence: “The following vehicle types will be required for Vehicle Hire within the UK: Passenger Cars; 4x4s; Minibuses; LCVs up to 4.25 tonnes.”
International vehicle typesPassenger cars, 4x4s and minibuses.Evidence: “The following vehicle types will be required for International Vehicle: Passenger Cars; 4x4s; Minibuses.”
97% approved-analysis confidence6 supplier criteria identified5 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Early-stage market engagement for a potential Ministry of Defence vehicle-hire procurement. Babcock Land Defence Limited, acting as agent for the MOD under Phoenix 3, is seeking supplier engagement for short-, medium- and long-term hire of cars, 4x4s, minibuses and, in the UK, light commercial vehicles up to 4.25 tonnes. This is not a live tender and does not confirm that a future procurement will take place.
Who this may suit
Potentially relevant to vehicle-rental and fleet-hire providers able to support UK and international requirements. Supplier selection, eligibility and submission requirements are not yet stated.
Key deliverables
Access to short-, medium- and long-term vehicle hire services
UK vehicle hire: passenger cars, 4x4s, minibuses and LCVs up to 4.25 tonnes
International vehicle hire: passenger cars, 4x4s and minibuses
SUPPLIER REQUIREMENTS
6 criteria identified
Service requirement
99% confidence
Provide access to a wide range of short-, medium- or long-term vehicle hire services in the UK and internationally.
View supporting evidence
“The successful supplier or suppliers shall provide the customer with access to a wide range of short, medium, or long-term vehicle hire services both in the UK and Internationally.”
UK vehicle types
99% confidence
Passenger cars, 4x4s, minibuses and LCVs up to 4.25 tonnes.
View supporting evidence
“The following vehicle types will be required for Vehicle Hire within the UK: Passenger Cars; 4x4s; Minibuses; LCVs up to 4.25 tonnes.”
International vehicle types
99% confidence
Passenger cars, 4x4s and minibuses.
View supporting evidence
“The following vehicle types will be required for International Vehicle: Passenger Cars; 4x4s; Minibuses.”
Supplier eligibility requirements
98% confidence
Unknown at this market-engagement stage.
View supporting evidence
The notice describes engagement only and does not state eligibility, financial, technical or selection requirements.
SME suitability
99% confidence
Unknown.
View supporting evidence
No SME suitability designation or supplier-size requirement is supplied.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
No VCSE suitability designation is supplied.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Published maximum value
91% confidence
Up to £62,000,000.
View supporting evidence
Opportunity value_max is stated as 62000000 GBP.
Commercial terms
99% confidence
Unknown.
View supporting evidence
No pricing, payment, contract term or commercial model is stated in the market-engagement notice.
Delivery
Service geography
99% confidence
UK and international vehicle hire services.
View supporting evidence
The description states that services are required “both in the UK and Internationally.”
Published delivery location
98% confidence
United Kingdom.
View supporting evidence
The supplied delivery location is recorded as region “UK”, country “United Kingdom”.
Buyer location
99% confidence
Bristol, United Kingdom (BS34 8JH).
View supporting evidence
The supplied buyer location is Bristol, UKK12, BS34 8JH.
Contract dates
99% confidence
Unknown.
View supporting evidence
No tender start, submission deadline, contract start or contract end date is supplied.
PROCEDURE
How to respond
Opportunity status
99% confidence
Upcoming; preliminary market engagement only.
View supporting evidence
Display status is “upcoming”, stage/source status are “planning”, and the notice type is “Preliminary market engagement notice on Find a Tender”.
Procurement route
97% confidence
BLDL intends that any eventual procurement would be via Government Commercial Agency Framework RM6381, expected to commence in March 2027.
View supporting evidence
“It is the intention of BLDL to undertake any eventual procurement for these services via Government Commercial Agency (GCA) Framework RM6381, which is expected to commence in March 2027.”
Future procurement commitment
99% confidence
Not confirmed.
View supporting evidence
“This notice, however, should not be considered as confirmation that any future procurement will be undertaken and its purpose is intended for engagement only.”
Submission requirements
99% confidence
Unknown; no live tender deadline is published.
View supporting evidence
Submission deadline is null and the notice is explicitly for engagement only.
RISKS AND UNKNOWNS
Points requiring attention
No confirmed tender
99% confidence
The planned procurement may not proceed.
View supporting evidence
The notice states it “should not be considered as confirmation that any future procurement will be undertaken”.
Early-stage scope and timetable
99% confidence
Final scope, route, commercial terms, supplier requirements and timetable are unknown and may change following market engagement.
View supporting evidence
The opportunity is in planning and is stated to be for engagement only; no tender or contract dates are supplied.
Geographic scope inconsistency
96% confidence
The narrative requires UK and international services, while the supplied delivery location is United Kingdom only. The intended operational geography should be clarified if a tender is issued.
View supporting evidence
Description: “both in the UK and Internationally”; supplied delivery location: United Kingdom.
Classification scope mismatch
95% confidence
Published CPV classifications include vehicle repair, maintenance and fleet-support services, but the narrative describes vehicle hire services and does not expressly require maintenance services.
View supporting evidence
CPVs include 50110000, 50111110 and 50112000; the description focuses on vehicle hire.
Framework dependency
97% confidence
The indicated RM6381 route is conditional and the framework is only expected to commence in March 2027.
View supporting evidence
The notice says it is BLDL’s “intention” to use RM6381 and that it is “expected to commence in March 2027”.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
Continue in your ProcuraAxis workspaceFree account · Full approved analysis