✓Tender information last checkedLast checked 9 Oct 2026, 13:56.
Opportunity overview
The Royal Parks are excited to present an opportunity for venue hire and catering services within the much loved, historically significant grade 2 listed Georgian mansion, Pembroke lodge.
Pembroke Lodge’s beautiful setting and sweeping views across the Thames Valley has made it a cherished landmark throughout its varied and rich history. Pembroke Lodge opened a café just after the war and hosted its first wedding around 50 years ago. Pembroke Lodge’s history of welcoming everyone from privates to princes is one of the things that makes it special. It’s not a museum piece, but a unique café and venue with a character all its own in the unrivalled natural environment of Richmond Park.
TRP are looking for a Concessionaire with a background in events management and catering services, to run the services provided within Pembroke lodge grounds including the wedding and venue hire business, The Butler’s Pantry restaurant café and an external Kiosk in line with the new contract period from late 2027.
To be successful, the Concessionaire will need to have relevant knowledge and experience, with a consistent track record in service delivery. Additionally, they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract.
The services should be run with high standards of health & safety, sustainably operated, and environmentally conscious with superb customer service, supporting TRP Values, Vision and Charitable Objectives.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Canteen-and-catering-services./92A4H9EN6W
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/92A4H9EN6W
Classification
CPV55500000 — Canteen and catering services
CPV55520000 — Catering services
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
This Preliminary Market Engagement (“PME”) has been prepared by TRP Trading Company Limited (“TRP”).
TRP is currently preparing to initiate a procurement process for the Provision of Catering Services and Venue Hire at Pembroke Lodge.
Prior to commencing the procurement, TRP wishes to engage with the market to understand the level of Supplier interest and gather information to support the development of TRP’s requirements. As part of this PME exercise, TRP is inviting interested suppliers to complete the Market Consultation Questionnaire (“MCQ”).
A separate PME presentation has also been issued as part of this PME exercise. The presentation provides further background on Pembroke Lodge and an overview of the proposed scope of the procurement. Suppliers should review the PME presentation when preparing their response to the MCQ.
The deadline for responding to this PME is 12:00 Monday 26th October 2026. Suppliers must submit a completed MCQ by the deadline.
To participate in this PME, you will need to be registered with Delta. You can register on Delta here: https://www.delta-esourcing.com/delta/signup.html?userType=supplier
See MCQ and PME Presentation for more details.
Due
26 Oct 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
095643-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Buyer location · London · UKI32 · W22UH · United Kingdom
Delivery location · UKI · United Kingdom
Notice and amendment history
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
095538-2026Preliminary market engagement notice on Find a Tender ·
2
095643-2026Preliminary market engagement notice on Find a Tender ·
3
095646-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
TRP Trading Company Limited is conducting preliminary market engagement for a future concession to operate catering and venue-hire services at Pembroke Lodge in Richmond Park. The anticipated services include weddings and venue hire, The Butler’s Pantry restaurant café, and an external kiosk, with a new contract period indicated from late 2027. This is market engagement, not a confirmed live tender.
Who this may suit
Potential fit for experienced event-management and catering operators able to run a commercially viable hospitality concession, including wedding and venue operations, café service and kiosk service. Suppliers must be able to evidence relevant experience, sustained service delivery, financial capacity, health and safety standards, sustainability and customer service.
Key points identified
Relevant experience and knowledgeRelevant knowledge and experience in events management and catering services is sought.Evidence: “TRP are looking for a Concessionaire with a background in events management and catering services” and “relevant knowledge and experience”.
Track recordA consistent track record in service delivery is required.Evidence: “with a consistent track record in service delivery.”
Financial capacityThe concessionaire must have financial ability to sustain a commercially viable service for the contract period.Evidence: “they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract.”
95% approved-analysis confidence9 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
TRP Trading Company Limited is conducting preliminary market engagement for a future concession to operate catering and venue-hire services at Pembroke Lodge in Richmond Park. The anticipated services include weddings and venue hire, The Butler’s Pantry restaurant café, and an external kiosk, with a new contract period indicated from late 2027. This is market engagement, not a confirmed live tender.
Who this may suit
Potential fit for experienced event-management and catering operators able to run a commercially viable hospitality concession, including wedding and venue operations, café service and kiosk service. Suppliers must be able to evidence relevant experience, sustained service delivery, financial capacity, health and safety standards, sustainability and customer service.
Key deliverables
Operate the wedding and venue-hire business
Operate The Butler’s Pantry restaurant café
Operate an external kiosk
Provide catering and event-management services
Deliver sustainable, environmentally conscious and high-standard customer service
SUPPLIER REQUIREMENTS
9 criteria identified
Relevant experience and knowledge
96% confidence
Relevant knowledge and experience in events management and catering services is sought.
View supporting evidence
“TRP are looking for a Concessionaire with a background in events management and catering services” and “relevant knowledge and experience”.
Track record
98% confidence
A consistent track record in service delivery is required.
View supporting evidence
“with a consistent track record in service delivery.”
Financial capacity
98% confidence
The concessionaire must have financial ability to sustain a commercially viable service for the contract period.
View supporting evidence
“they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract.”
Health and safety
96% confidence
Services should operate to high health and safety standards.
View supporting evidence
“The services should be run with high standards of health & safety”.
Sustainability
96% confidence
Services should be sustainably operated and environmentally conscious.
View supporting evidence
“sustainably operated, and environmentally conscious”.
Customer service and organisational alignment
94% confidence
Superb customer service supporting TRP Values, Vision and Charitable Objectives is sought.
Unknown; no formal selection, exclusion, insurance, accreditation or company-size conditions are stated in the supplied notice data.
View supporting evidence
The supplied opportunity description gives capability expectations but no formal eligibility conditions.
SME suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_sme is null.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_vcse is null.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated value
86% confidence
Up to £10,000,000 GBP; basis, duration and whether this is total contract value are not stated.
View supporting evidence
value_max: 10000000; currency: GBP; value_min is null.
Commercial model
94% confidence
Concessionaire arrangement anticipated; detailed payment, revenue, risk-allocation and pricing terms are unknown.
View supporting evidence
“TRP are looking for a Concessionaire”.
Delivery
Service location
96% confidence
Pembroke Lodge, Richmond Park; delivery is classified to UKI (London).
View supporting evidence
The description identifies “Pembroke lodge” and “Richmond Park”; delivery location region is UKI.
Operational scope
98% confidence
Wedding and venue-hire business, restaurant café and external kiosk.
View supporting evidence
“including the wedding and venue hire business, The Butler’s Pantry restaurant café and an external Kiosk”.
Contract timing
95% confidence
A new contract period is indicated from late 2027; exact start date, end date and duration are unknown.
View supporting evidence
“in line with the new contract period from late 2027”; contract_start_at and contract_end_at are null.
PROCEDURE
How to respond
Procurement stage
99% confidence
Preliminary market engagement / planning stage; this is not a confirmed live tender.
View supporting evidence
notice_type: “Preliminary market engagement notice on Find a Tender”; stage and source_status: planning.
Procurement method
99% confidence
Unknown.
View supporting evidence
procurement_method and procurement_method_details are null.
Submission deadline
99% confidence
Unknown; no tender submission deadline is supplied.
View supporting evidence
submission_deadline is null.
Lots
99% confidence
One planning-stage lot is listed, but it has no title, description, value or deadline.
View supporting evidence
Lot 1 has null title, description, value_amount and submission_deadline.
RISKS AND UNKNOWNS
Points requiring attention
Status and participation warning
99% confidence
The record’s display status is “open”, but the source stage/status and notice type identify preliminary market engagement. This should not be represented as an open bidding opportunity; formal tender instructions and participation requirements are unknown.
View supporting evidence
display_status: open; stage: planning; source_status: planning; notice_type: “Preliminary market engagement notice on Find a Tender”.
Future procurement uncertainty
98% confidence
Final scope, contract duration, procurement route, commercial terms, timetable and submission requirements are not stated and may change before any formal procurement.
View supporting evidence
This is a planning-stage market engagement notice; procurement method, dates and detailed lot information are null.
Lot information incomplete
99% confidence
The sole listed lot has no title or description, so no lot-specific scope or requirements can be attributed.
View supporting evidence
Lot 1 title and description are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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