✓Tender information last checkedLast checked 8 Oct 2026, 18:13.
Opportunity overview
The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Vehicle Maintenance and Repair Services.
The Authority does not have its own repair facility and therefore the services under this agreement will include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 160 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models can be found in the Specification Documents. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into single lots. Please see the details below:
LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site.
LOT 2 - BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis.
Potential Suppliers should note that no guarantee can be given with regard to the volume or value of work under either of the lots.
Classification
CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment
Lots
MOTS, Servicing and General Mechanical Repairs£900k
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
DN815402
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please refer to Pro Contract eTendering portal - https://procontract.due-north.com/
This will be used for the following purposes:
(a) Issuing of ITT, any associated documents and / or further instructions.
(b) Uploading and sharing of related documents to the ITT.
(c) Messaging suppliers, either globally in relation to updates or individually where applicable.
(d) Issuing updates, clarifications or information related to the ITT.
The Supplier shall ensure via the Portal that:
(a) All communications with the Authority, including clarifications, are directed via the messaging facility and they monitor the messaging facility for any updates related to the ITT.
(b) Messaging queries including discrepancies, omissions or concerns about the Tender Pack are raised.
(c) The submission of the Tender response document related to this procurement.
(d) Suppliers are advised not to make any direct contact with the Authority or their representatives concerning any aspects of this ITT process other than by the Authority's Portal, except in exceptional circumstances.
(e) In the event of any operational issues in using the Portal Suppliers should contact procontractsuppliers@proactis.com
Documents must be uploaded in an "Open Document" format, and all attachments will ideally be Zipped into one file. (Use PDF documents where possible to reduce file sizes).
Suppliers can upload / amend their Tender response via the Portal at any time prior to the submission deadline. The Tender response is secure and only visible to the Supplier up until the close deadline date / time at which point the system is locked to the Supplier and contents become visible to the Authority.
Tenders received after the return date will not be considered, unless there is a justifiable and evidenced reason beyond the control of the Supplier.
Tenders must be completed in English and unit rates and prices must be quoted in pounds sterling. Prices submitted are to be exclusive of VAT.
The Authority is not bound to accept the lowest or any Tender and may accept the whole or part of any Tender.
Information provided by the Supplier in the Tender shall constitute an irrevocable offer to the Authority that shall form part of any subsequent contract between the parties.
All information related to the Authority and supplied in connection with this procurement shall be kept by the Supplier in strictest confidence.
This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site.
Status
active
Has Renewal
Yes
Value
Including VAT
1,080,000
Amount
900,000
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
quality
Name
Quality
Numbers
Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Social Value
Numbers
Entry 1
Number
5
Weight
percentageExact
Criterion 3
Type
price
Name
Price
Numbers
Entry 1
Number
65
Weight
percentageExact
Suitability
Sme
Yes
Contract period
Starts
31 Dec 2026, 00:00
Ends
30 Dec 2029, 23:59
Max Extent Date
30 Dec 2031, 23:59
Renewal
Description
2x 12 Month Extensions
Entry 2
Id
2
Title
Bodywork Repairs
Description
This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis.
Status
active
Has Renewal
Yes
Value
Including VAT
420,000
Amount
350,000
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
quality
Name
Quality
Numbers
Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Social Value
Numbers
Entry 1
Number
5
Weight
percentageExact
Criterion 3
Type
price
Name
Price
Numbers
Entry 1
Number
65
Weight
percentageExact
Suitability
Sme
Yes
Contract period
Starts
31 Dec 2026, 00:00
Ends
30 Dec 2029, 23:59
Max Extent Date
30 Dec 2031, 23:59
Renewal
Description
2x 12 Month Extensions
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment
Item 2
Id
2
Related Lot
2
Additional Classifications
Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
095402-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Isle of Wight Council is seeking vehicle maintenance and repair services for a fleet currently comprising 160 cars, light commercial vehicles, minibuses and large goods vehicles. Lot 1 covers MOTs, servicing, mechanical repairs, roadworthiness information and recovery of non-drivable vehicles. Lot 2 covers ad hoc bodywork repairs for accidental and non-accidental damage. No minimum work volume or value is guaranteed.
Who this may suit
Suitable for vehicle workshop, MOT, mechanical repair, vehicle recovery and bodywork repair suppliers able to support the Council fleet. Suppliers may bid for the relevant lot(s), subject to the ITT requirements.
Key points identified
Supplier capabilitySuitably qualified suppliers are invited to tender.Evidence: "The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers".
Lot 1 recovery capabilitySupplier must be able to recover vehicles that cannot be driven to site.Evidence: Lot 1 description: "The supplier also needs to be able to recover vehicles that cannot be driven to site."
Lot 1 service scopeMOTs, servicing, maintenance, scheduled and ad hoc repairs, breakdown-related work, and roadworthiness information.Evidence: Lot 1 description specifies MOT, servicing and maintenance works, roadworthiness information, non-scheduled repairs and breakdowns.
96% approved-analysis confidence5 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Isle of Wight Council is seeking vehicle maintenance and repair services for a fleet currently comprising 160 cars, light commercial vehicles, minibuses and large goods vehicles. Lot 1 covers MOTs, servicing, mechanical repairs, roadworthiness information and recovery of non-drivable vehicles. Lot 2 covers ad hoc bodywork repairs for accidental and non-accidental damage. No minimum work volume or value is guaranteed.
Who this may suit
Suitable for vehicle workshop, MOT, mechanical repair, vehicle recovery and bodywork repair suppliers able to support the Council fleet. Suppliers may bid for the relevant lot(s), subject to the ITT requirements.
Key deliverables
Lot 1: MOTs, servicing, planned and unplanned mechanical maintenance and repairs
Lot 1: vehicle recovery where vehicles cannot be driven to the supplier site
Lot 1: roadworthiness information
Lot 2: ad hoc bodywork and damage repairs to keep vehicles safe and road legal
SUPPLIER REQUIREMENTS
5 criteria identified
Supplier capability
96% confidence
Suitably qualified suppliers are invited to tender.
View supporting evidence
"The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers".
Lot 1 recovery capability
99% confidence
Supplier must be able to recover vehicles that cannot be driven to site.
View supporting evidence
Lot 1 description: "The supplier also needs to be able to recover vehicles that cannot be driven to site."
Lot 1 service scope
98% confidence
MOTs, servicing, maintenance, scheduled and ad hoc repairs, breakdown-related work, and roadworthiness information.
View supporting evidence
Lot 1 description specifies MOT, servicing and maintenance works, roadworthiness information, non-scheduled repairs and breakdowns.
Lot 2 service scope
99% confidence
Bodywork and accidental/non-accidental damage repairs on an ad hoc basis.
View supporting evidence
Lot 2 description: "This lot is for bodywork and accidental/non-accidental damage repairs... Work will be on an ad hoc basis."
Qualification, financial, insurance and other selection requirements
95% confidence
Unknown from the supplied notice; refer to the ITT/bidding documents.
View supporting evidence
The supplied notice refers to suitably qualified suppliers but provides no detailed selection criteria.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Total stated opportunity value
96% confidence
Up to £1,250,000.
View supporting evidence
Process value_max is 1250000 GBP.
Lot 1 stated value
99% confidence
£900,000.
View supporting evidence
Lot 1 value_amount is 900000 GBP.
Lot 2 stated value
99% confidence
£350,000.
View supporting evidence
Lot 2 value_amount is 350000 GBP.
Work volume guarantee
100% confidence
No guarantee of work volume or value under either lot.
View supporting evidence
"no guarantee can be given with regard to the volume or value of work under either of the lots."
Pricing and payment terms
99% confidence
Unknown from the supplied notice.
View supporting evidence
No pricing schedule, payment terms or indexation terms are provided in the supplied data.
Delivery
Fleet profile
99% confidence
Currently 160 vehicles, including cars, light commercial vehicles, minibuses and large goods vehicles; fleet numbers may change.
View supporting evidence
Description states the Authority currently has a fleet of 160 vehicles and that numbers may change.
Delivery model
98% confidence
Planned and unplanned work; Lot 1 includes scheduled bookings plus ad hoc repairs/breakdowns, while Lot 2 is ad hoc.
View supporting evidence
Lot descriptions specify scheduled and ad hoc activity for Lot 1 and ad hoc work for Lot 2.
Service location
96% confidence
Unknown; buyer location is Newport, Isle of Wight, but no required supplier service location or coverage area is stated.
View supporting evidence
Location data identifies buyer location as Newport; neither lot description states a delivery location or radius.
PROCEDURE
How to respond
Procurement procedure
100% confidence
Open procedure.
View supporting evidence
procurement_method_details: "Open procedure".
Opportunity status
99% confidence
Open tender.
View supporting evidence
display_status is "open" and source_status is "active".
Submission deadline
100% confidence
10 November 2026, 14:00 UTC.
View supporting evidence
submission_deadline is 2026-11-10T14:00:00Z for the process and both lots.
Tender access
98% confidence
Bidding documents are linked through the ProContract Due North advert.
The Council gives no guarantee of the volume or value of work under either lot.
View supporting evidence
"no guarantee can be given with regard to the volume or value of work under either of the lots."
Variable fleet demand
99% confidence
The fleet size may change, affecting service demand.
View supporting evidence
"The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list."
Incomplete commercial and contractual detail
98% confidence
Contract term, start/end dates, pricing model, payment terms and detailed selection requirements are not stated in the supplied notice.
View supporting evidence
Supplied process fields for contract dates are null; no such terms are described in the notice text.
Operational coverage uncertainty
97% confidence
The supplier service location, response-time requirements and recovery coverage requirements are not stated in the supplied notice.
View supporting evidence
Lot 1 requires vehicle recovery but provides no response time, coverage radius or service-location requirement.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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