✓Tender information last checkedLast checked 8 Oct 2026, 16:27.
Opportunity overview
Tonbridge & Malling Borough Council is out to market for a new digital software solution for managing the records of Tonbridge Cemetery.
Located on Shipbourne Road, close to Tonbridge town centre, Tonbridge Cemetery was established in 1858 and has served the local community for more than 160 years. The cemetery includes historic chapel buildings dating from the 1860s, mature, landscaped grounds, and a memorial garden that provides a peaceful setting for the interment and remembrance of cremated remains.
Covering approximately 14 hectares (34.6 acres), Tonbridge Cemetery is one of the borough's largest and most historic public open spaces. With around 14,000 grave spaces, the cemetery reflects generations of local history and continues to provide an important place of remembrance for residents and visitors alike.
Historically, cemetery records were maintained through handwritten registers, burial books, and paper plans. To improve efficiency and accessibility, a digital cemetery management system was introduced in 2002, enabling records to be digitised and managed electronically.
A key requirement of any future system will be the ability to securely migrate all existing records, ensuring the continued preservation and accessibility of both historic and current cemetery data.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Tonbridge-and-Malling:-Industry-specific-software-package./6W2NS32CRA
To respond to this opportunity, please click here:
https://www.kentbusinessportal.org.uk/respond/6W2NS32CRA
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Buyer location · Tonbridge and Malling · UKJ46 · ME19 4LZ · United Kingdom
Notice and amendment history
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
095287-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Tonbridge & Malling Borough Council is seeking a digital cemetery management software solution for Tonbridge Cemetery. A key requirement is secure migration of existing historic and current cemetery records from the current system.
Who this may suit
Suitable for suppliers of cemetery, burial-ground, records-management or industry-specific software that can provide secure data migration. Other supplier requirements are unknown from the notice.
Key points identified
Cemetery management systemA new digital software solution to manage Tonbridge Cemetery records.Evidence: "new digital software solution for managing the records of Tonbridge Cemetery"
Secure data migrationThe future system must securely migrate all existing records.Evidence: "A key requirement of any future system will be the ability to securely migrate all existing records"
Historic and current data accessibilityThe system must support continued preservation and accessibility of historic and current cemetery data.Evidence: "ensuring the continued preservation and accessibility of both historic and current cemetery data"
96% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Tonbridge & Malling Borough Council is seeking a digital cemetery management software solution for Tonbridge Cemetery. A key requirement is secure migration of existing historic and current cemetery records from the current system.
Who this may suit
Suitable for suppliers of cemetery, burial-ground, records-management or industry-specific software that can provide secure data migration. Other supplier requirements are unknown from the notice.
Key deliverables
Digital cemetery management software solution
Secure migration of existing cemetery records
Preservation and accessibility of historic and current cemetery data
SUPPLIER REQUIREMENTS
6 criteria identified
Cemetery management system
98% confidence
A new digital software solution to manage Tonbridge Cemetery records.
View supporting evidence
"new digital software solution for managing the records of Tonbridge Cemetery"
Secure data migration
99% confidence
The future system must securely migrate all existing records.
View supporting evidence
"A key requirement of any future system will be the ability to securely migrate all existing records"
Historic and current data accessibility
98% confidence
The system must support continued preservation and accessibility of historic and current cemetery data.
View supporting evidence
"ensuring the continued preservation and accessibility of both historic and current cemetery data"
Supplier eligibility requirements
97% confidence
Unknown
View supporting evidence
No supplier eligibility criteria are stated in the supplied notice text.
SME suitability
99% confidence
Unknown
View supporting evidence
The supplied opportunity data does not state whether the opportunity is suitable for SMEs.
VCSE suitability
99% confidence
Unknown
View supporting evidence
The supplied opportunity data does not state whether the opportunity is suitable for VCSEs.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Contract value
95% confidence
Not stated; source record shows GBP 0.
View supporting evidence
Opportunity value_max and lot value_amount are recorded as 0 GBP, with no stated budget or estimated value.
Commercial terms
98% confidence
Unknown
View supporting evidence
No pricing model, contract duration, payment terms or other commercial terms are stated in the supplied notice text.
Delivery
Delivery scope
98% confidence
Provide cemetery management software and securely migrate existing records.
View supporting evidence
The notice requests a "new digital software solution" and identifies secure migration of all existing records as a key requirement.
Contract start and end dates
99% confidence
Unknown
View supporting evidence
contract_start_at and contract_end_at are null in the supplied opportunity data.
Delivery location
96% confidence
Unknown
View supporting evidence
The supplied location is labelled "Buyer location" and does not explicitly state the place of contract performance.
PROCEDURE
How to respond
Procedure
99% confidence
Below-threshold open competition
View supporting evidence
procurement_method_details: "Below threshold - open competition".
Opportunity status
99% confidence
Open
View supporting evidence
display_status is "open" and source_status is "active".
Publication date
99% confidence
8 October 2026
View supporting evidence
published_at: 2026-10-08T14:49:37+01:00.
Submission deadline
99% confidence
5 November 2026, 12:00 UTC
View supporting evidence
submission_deadline: 2026-11-05T12:00:00+00:00.
Response route
98% confidence
Kent Business Portal
View supporting evidence
The notice directs suppliers to the Kent Business Portal and provides a response URL.
RISKS AND UNKNOWNS
Points requiring attention
Data migration risk
96% confidence
Migration of historic and current cemetery records is explicitly critical; suppliers should validate source-data quality, migration volumes, record formats, security and acceptance arrangements.
View supporting evidence
The notice calls secure migration of all existing records a "key requirement" but provides no detailed migration specification.
Scope detail risk
97% confidence
Functional requirements, integrations, hosting, security standards, implementation timetable and support arrangements are unknown.
View supporting evidence
These details are not stated in the supplied notice text.
Commercial uncertainty
98% confidence
Budget, contract duration and pricing structure are unknown.
View supporting evidence
No budget or commercial terms are stated; the source record contains zero-value fields.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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