AWARD OUTCOME
What happened
The Royal Borough of Kingston upon Thames awarded a soft FM services contract to YBC Cleaning Services Limited following a further competition under the CCS Facilities Management and Workplace Services DPS (RM6264). The published contract record is active and states it was signed on 1 October 2026.
Published outcomeYBC Cleaning Services Limited is the named supplier for award 095020-2026-1. The associated active contract is valued at £6,607,919.
Market significanceThis is a substantial local-authority soft FM requirement covering approximately 40 buildings, including cleaning, portering and related support services.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
YBC Cleaning Services Limited
98% confidenceAward 095020-2026-1 · Lots 1 · 6607919 GBP · Active award; associated active contract
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Award 095020-2026-1 names YBC Cleaning Services Limited and relates to lot 1. The linked contract has a value of GBP 6,607,919.
LIFECYCLE
Award or contract stage
Notice status
99% confidenceAward and contract notice; source record complete
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Process display status is "awarded", source status is "complete", and release tags are "award" and "contract".
Award status
98% confidenceActive
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Award 095020-2026-1 has status "active".
Contract status
99% confidenceActive; signed 1 October 2026
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Contract 095020-2026-1 has status "active" and dateSigned "2026-10-01T00:00:00+01:00".
Lot record status
99% confidenceCancelled
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Tender lot 1 is recorded with status "cancelled".
VALUES
Published values explained
Published contract value
99% confidence£6,607,919
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Contract 095020-2026-1 states value amount 6607919, currency GBP.
Value attribution
96% confidenceContract-level value linked to the sole published award and supplier
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The contract links to award 095020-2026-1, which names one supplier, YBC Cleaning Services Limited.
TIMELINE
Procurement timeline
Contract signature date
99% confidence1 October 2026
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Contract dateSigned is "2026-10-01T00:00:00+01:00".
Award/contract notice publication
99% confidence8 October 2026
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The process and release history give published/release date "2026-10-08T09:36:44+01:00".
SCOPE
What was awarded
Service category
99% confidenceSoft facilities management services
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The opportunity title is "Soft FM Services" and the primary CPV is 79993100, Facilities management services.
Estate coverage
95% confidenceApproximately 40 Council buildings in the Royal Borough of Kingston upon Thames
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The description states services are required across approximately 40 Council buildings, including offices, community centres and multi-storey car parks.
Core services
99% confidenceRoutine and reactive cleaning, portering, window cleaning, waste management, deep cleaning, pest control, fire alarm testing, external-area maintenance, hospitality and meeting support, IT equipment cleaning, and associated supplies/PPE
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These services are listed in the tender and lot descriptions.
Delivery region
95% confidenceUKI63
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Item 1 specifies delivery address region UKI63.
PROCEDURE
Procedure and competition
Route to market
99% confidenceFurther competition under the CCS Facilities Management and Workplace Services DPS (RM6264)
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Lot 1 and the procurement-method rationale describe a further competition through CCS DPS RM6264.
Published procedure label
99% confidenceLimited procedure; award procedure without prior publication of a call for competition
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The process and tender fields state procurementMethod "limited" and procurementMethodDetails "Award procedure without prior publication of a call for competition".
Buyer rationale for no standalone call notice
98% confidenceThe buyer states the DPS's original publication satisfied advertising and transparency obligations for this call-off.
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The procurementMethodRationale says a new standalone call-for-competition notice was not required because the DPS notice had already met those obligations.
Evaluation weighting
99% confidenceQuality 60%; price 40%
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Lot 1 criteria list quality elements of 30%, 5%, 5%, 5%, 5% and social value 10%, plus price 40%.
Published bidder count and scores
99% confidenceUnknown
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Information not supplied in the published notice.
CONTRACT TERMS
Published contract terms
Contract value
99% confidence£6,607,919
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Contract 095020-2026-1 records GBP 6,607,919.
Options
98% confidenceNo options indicated
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Lot 1 field hasOptions is false.
Start and end dates
99% confidenceUnknown
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Process-level contract_start_at and contract_end_at are null; no contract period is provided in the source data.
COMMERCIAL VIEW
Commercial observations
Requirement scale
95% confidenceMulti-site council FM delivery across approximately 40 buildings
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The published scope specifies approximately 40 Council buildings.
Commercial emphasis
99% confidenceQuality-led evaluation with price weighted at 40%
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The published evaluation criteria total 60% quality/social value and 40% price.
Supply opportunity route
98% confidenceThe award demonstrates use of the CCS FM and Workplace Services DPS for a council soft-FM requirement
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The buyer explicitly identifies CCS DPS RM6264 as the route used for the further competition.
DATA QUALITY
Gaps and source limitations
Lot and award status inconsistency
99% confidenceThe sole lot is marked cancelled, while the linked award and contract are both active.
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Lot 1 status is "cancelled"; award 095020-2026-1 and contract 095020-2026-1 each have status "active".
Missing term data
99% confidenceContract start date, end date and duration are not published.
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Process contract_start_at and contract_end_at are null, with no period in the contract data.
Missing competition data
99% confidenceBidder count, tender submissions, bidder identities and evaluation scores are not supplied in the published notice.
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Information not supplied in the published notice.
No individual lot value
99% confidenceNo separate lot value is published.
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Lot 1 value_amount is null; the value is recorded only on the linked contract.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The source contains a material status contradiction: lot 1 is cancelled while the linked award and contract are active. This analysis reports both statuses without resolving the contradiction.
- Information not supplied in the published notice: contract start date, end date, duration, extension terms, bidder count, bidder identities, evaluation scores and pricing breakdown.
- No separate lot value is published; the £6,607,919 figure is reported as the linked contract-level value.
MARKET THEMES
Relevant award themes
Soft FM ServicesRoyal Borough of Kingston upon ThamesYBC Cleaning Services LimitedCCS RM6264facilities management servicescleaning and portering services
COMMON QUESTIONS
About this award
Who won the Kingston Soft FM Services contract?
YBC Cleaning Services Limited is the named supplier for award 095020-2026-1.
What is the published contract value?
The linked active contract is valued at £6,607,919.
How was the requirement procured?
The buyer states it ran a further competition under the CCS Facilities Management and Workplace Services DPS, RM6264.
When was the contract signed?
The contract record gives a signature date of 1 October 2026.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.