AWARD OUTCOME
What happened
The City of London awarded Stillwater Associates Ltd a direct, below-threshold contract for Section 10 inspections at Epping Forest Reservoirs. The contract record states a gross value of £176,220, signed on 30 August 2025, running from 1 September 2025 to 1 August 2027.
Published outcomeOne active award and one active contract are recorded for Stillwater Associates Ltd.
Market significanceThis is a single-supplier, below-threshold direct procurement in reservoir inspection-related works, published as a contract details notice.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
Stillwater Associates Ltd
99% confidenceAward 1 · Lots 1 · £176,220 gross contract value GBP · Active award; active contract
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Award 1 names Stillwater Associates Ltd as supplier. Contract 1 is linked to award 1 and records amountGross 176220 GBP.
LIFECYCLE
Award or contract stage
Notice status
99% confidenceComplete
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The tender status is "complete" and the source status is "complete".
Award status
99% confidenceActive
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Award 1 has status "active".
Contract status
99% confidenceActive
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Contract 1 has status "active".
Contract signature
99% confidenceSigned 30 August 2025
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Contract 1 records dateSigned as 2025-08-30.
Contract start
99% confidence1 September 2025
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Contract 1 period startDate is 2025-09-01.
VALUES
Published values explained
Contract value
99% confidence£176,220 gross
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Contract 1 value records amountGross 176220 and currency GBP.
Purchase-order increase stated in description
96% confidenceAdditional £11,600; stated total order £21,600
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The notice description states: "increase PO 1125109 to an additional £11,600.00 (total order - £21,600)".
Value reconciliation
99% confidenceThe stated £21,600 total order does not reconcile with the recorded £176,220 gross contract value; the relationship is not explained.
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The description gives a total order of £21,600, while Contract 1 records £176,220 gross.
TIMELINE
Procurement timeline
Contract signed
99% confidence30 August 2025
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Contract 1 dateSigned is 2025-08-30.
Contract start
99% confidence1 September 2025
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Contract 1 period startDate is 2025-09-01.
Contract end
99% confidence1 August 2027 at 23:59:59
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Contract 1 period endDate is 2027-08-01T23:59:59+01:00.
Notice published
99% confidence7 October 2026
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The contract details notice datePublished is 2026-10-07.
SCOPE
What was awarded
Requirement
99% confidenceSection 10 inspections for Epping Forest Reservoirs
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The process title is "Section 10 inspections Epping Forest Reservoirs".
Procurement category
99% confidenceWorks
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Award 1 mainProcurementCategory is "works".
Classification
99% confidenceCPV 45220000 — Engineering works and construction works
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The award item lists CPV 45220000 with this description.
Lot structure
99% confidenceOne lot (Lot 1)
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The tender contains Lot 1 and award 1 is linked to Lot 1.
PROCEDURE
Procedure and competition
Procurement method
99% confidenceDirect
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The tender procurementMethod is "direct".
Method detail
99% confidenceBelow threshold - without competition
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The tender procurementMethodDetails states "Below threshold - without competition".
Competition information
98% confidenceNo competitive process is indicated in the supplied record.
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The recorded method is direct and below threshold without competition; no bid or participation counts are supplied.
Legal basis
99% confidenceProcurement Act 2023 (2023/54)
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Tender legalBasis identifies UKPGA 2023/54.
CONTRACT TERMS
Published contract terms
Term
99% confidenceFrom 1 September 2025 to 1 August 2027
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Contract 1 period contains these start and end dates.
Duration
97% confidenceApproximately 23 months
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Calculated from the explicit contract dates of 1 September 2025 to 1 August 2027.
Threshold status
99% confidenceBelow threshold
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Contract 1 aboveThreshold is false and the procurement method detail says below threshold.
Extension or options
99% confidenceUnknown
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No extension, option, or renewal provision is supplied.
COMMERCIAL VIEW
Commercial observations
Award structure
99% confidenceSingle supplier awarded one lot
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One award is present, linked to Lot 1, with Stillwater Associates Ltd as its sole listed supplier.
Commercial change referenced
96% confidenceThe description refers to increasing PO 1125109 by £11,600 to a stated total order of £21,600.
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This wording appears in the process description.
Nature of change
98% confidenceUnclear from the supplied data whether the purchase-order increase is a modification to an earlier arrangement or an administrative element of this contract record.
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The description references an increase, but no prior contract, modification record, or change rationale is supplied.
DATA QUALITY
Gaps and source limitations
Material value inconsistency
99% confidenceRecorded gross contract value (£176,220) differs from the description's stated total order (£21,600).
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Contract 1 value is £176,220 gross; the description states total order £21,600.
Publication timing
99% confidenceThe notice was published after the recorded signature and start dates.
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Notice published 7 October 2026; signed 30 August 2025; started 1 September 2025.
Missing tender dates
99% confidenceTender start and submission deadline are not supplied.
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Both process-level fields are null.
Missing lot value
99% confidenceNo separate Lot 1 value is supplied.
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Lot 1 value amount and currency are null.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- No tender deadline, tender start date, lot-level value, competition counts, or extension/renewal terms are provided.
- The contract details notice was published after the recorded signature and contract start dates.
- The description references an increase to purchase order 1125109, but no prior contract, modification record, baseline value, or rationale is supplied.
- The £176,220 gross contract value conflicts with the £21,600 total order stated in the description; clarification is needed before treating either as the full commercial value of the same arrangement.
MARKET THEMES
Relevant award themes
Epping Forest ReservoirsSection 10 inspectionsStillwater Associates LtdCity of Londonreservoir inspectionsdirect awardFind a Tender
COMMON QUESTIONS
About this award
Who was awarded the Epping Forest Reservoirs inspection contract?
Stillwater Associates Ltd was the supplier named on the single active award.
What is the recorded contract value?
The contract record gives a gross value of £176,220, although the description separately refers to a £21,600 total purchase order.
Was the contract competitively tendered?
The record identifies a direct, below-threshold procurement without competition.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.