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PROCUREMENT OPPORTUNITY

UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transformation

Newham Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 6 Oct 2026, 11:46.

Opportunity overview

Context and purpose As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service. The programme aims to modernise and digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand. Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process. Potential areas of interest include: • Statutory planning application end-to-end case management systems • Digital document management and workflows • Customer self-service portals (pre-application, application, post application) • Planning application validation tools • Planning consultation and notification tools • Solutions supporting case officer assessment • Assessment and decision reports creation and solutions • GIS and spatial planning integration • Proven artificial intelligence and automation capabilities • Mobile solutions for planning officers • Other solutions delivering benefits across the end-to-end statutory planning process not listed above This engagement will inform Newham’s procurement strategy and business case development.

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transfor
Main Procurement Category
goods
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Starts
7 Oct 2026, 00:00
Ends
23 Oct 2026, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Context and purpose As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service. The programme aims to modernise and digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand. Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process. Potential areas of interest include: • Statutory planning application end-to-end case management systems • Digital document management and workflows • Customer self-service portals (pre-application, application, post application) • Planning application validation tools • Planning consultation and notification tools • Solutions supporting case officer assessment • Assessment and decision reports creation and solutions • GIS and spatial planning integration • Proven artificial intelligence and automation capabilities • Mobile solutions for planning officers • Other solutions delivering benefits across the end-to-end statutory planning process not listed above This engagement will inform Newham’s procurement strategy and business case development. Programme objectives The Council would like to explore solutions that can support delivery of the following: • Streamline the end-to-end planning processes through business process improvement, automation and digital workflows. • Reduce administrative burden and manual workarounds and enable officers to focus on value-adding professional planning activities and decision-making. • Improve customer experience through intuitive digital self-service • Improve the speed, quality and consistency of validation, assessment and determination activities. • Enable the use of artificial intelligence to support validation, case management, consultation handling and reporting. • Establish a data-driven and intelligence-led service through improved data quality, operational reporting and spatial insight. • Support Newham’s economic growth, regeneration and housing delivery goals through a more visible, efficient and responsive planning service. Programmescope At this stage of the programme scope is concerned with core development management planning functions: • Pre-application • Application submission and intake/receipt • Validation • Consultation and notification • Assessment • Decision • Decision reporting • Customer-facing planning portal(s)/planning register The management of appeals is not currently in scope. Scope of preliminary market engagement The Council is interested in hearing from suppliers who can provide: • Specialist or relevant planning software solutions • Development Management systems • Customer-facing planning portals and services • Intelligent document processing • Proven artificial intelligence and automation solutions deployed within a statutory planning/development management context within local government During preliminary market engagement, the Council is undertaking: • A Request for Information (RFI) • A supplier questionnaire Key dates 5 October 2026 Date of publication of UK UK2 Notice and invitation to submit responses. 23 October 2026 Closing date for responses. (11:30pm) Responses to the RFI will support business case development and route to market decision making. Information requested from suppliers Suppliers are invited to submit responses by completion of the following questionnaire: London Borough of Newham Planning Service Digital Transformation RFI – Fill in form The closing date for responses is 11.30pm Friday 23 October 2026. Additional information This notice is for preliminary market engagement purposes only and does not constitute a call for competition, procurement, award process or a commitment by the Council to commence a procurement. Any future procurement will be conducted in accordance with the Procurement Act 2023 and associated regulations. We welcome engagement from suppliers of all sizes, including SMEs and specialist providers and local government technology partners. Contact information Please note, suppliers are invited to complete the supplier questionnaire in response to this preliminary market engagement request for information. To adhere to the principles governing procurement in the UK, publication of this UK2 notice ensures transparency, early market visibility and equal treatment for suppliers. Newham is therefore not anticipating the need for separate communications outside of this process, at this early stage, except in the case of technical issues with form completion or submission. In these cases, suppliers are welcome to contact the Council by sending an email copying both the programme procurement and transformations leads shown below, to ensure a timely response. We thank you for your time and interest in responding to the supplier questionnaire. Stuart Simpson, Procurement Lead London Borough of Newham stuart.simpson@newham.gov.uk
Due
23 Oct 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
094132-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
6 Oct 2026, 10:38
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Newham Council
Id
GB-PPON-PYBN-4422-TNXJ

Identifier

Scheme
GB-PPON
Id
PYBN-4422-TNXJ

Address

Street Address
Newham Dockside, Newham Dockside
Locality
London
Postal Code
E16 2QU
Country
GB
Country Name
United Kingdom
Region
UKI41

Contact

Name
Stuart Simpson

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI41 · E16 2QU · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 094132-2026Preliminary market engagement notice on Find a Tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

Early-stage market engagement by Newham Council for the digital transformation of its statutory planning service. The council is seeking market insight on software, technologies, innovation and delivery models; this is not an open bidding opportunity.

Who this may suit

Potential fit for suppliers of planning case-management software, document/workflow platforms, citizen portals, GIS integrations, planning automation and proven AI-enabled planning solutions.

Key points identified

  • Solution scopeSolutions may cover the end-to-end statutory planning process, including case management, document workflows, self-service, validation, consultation, assessment, reporting, GIS, AI/automation and mobile working.Evidence: The notice lists these as potential areas of interest.
  • Proven technologyThe council is interested in proven technologies and proven artificial intelligence and automation capabilities.Evidence: The notice seeks understanding of 'available solutions, proven technologies' and lists 'Proven artificial intelligence and automation capabilities'.
  • Delivery model inputSuppliers may be expected to provide insight into potential delivery models.Evidence: The notice seeks understanding of 'potential delivery models'.
96% approved-analysis confidence4 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
094132-2026
OCID
ocds-h6vhtk-078169
First published
6 Oct 2026
Last checked
6 Oct 2026, 11:46
Notice versions reviewed
1
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
6 Oct 2026
Read the analysis methodology →