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PROCUREMENT OPPORTUNITY

Uniform, Inventory and Asset Management Solutio

The Police and Crime Commissioner for Nottinghamshire · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 13:41.

Opportunity overview

The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services. The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models. The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services. The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.

Classification

  • CPV72263000 — Software implementation services

Lots

  • Lot 1£200k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524Open source ↗
  • Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NOTTS-000524
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
4 Nov 2026, 12:00

Enquiry period

Ends
30 Oct 2026, 12:00

Expected award period

Ends
18 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
240,000
Amount
200,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality will be evaluated based on the Tenderer's responses to the published qualitative questions relating to: - Solution Functionality and User Experience - Implementation, Configuration and Data Migration - Security, Information Assurance and Business Continuity - Support, Service Management and Continuous Improvement - Social Value

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Demonstrations
Description
Supplier Demonstrations will be evaluated against the published demonstration criteria, including: - Officer Self-Service and Entitlements - Inventory and Asset Management - Issuing, Returns and Stock Control - Reporting and Analytics - Security, Administration and Configuration

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services. The Tenderer shall provide: • Details of at least two customer references for similar contracts. • Confirmation that the proposed solution is currently deployed within live operational customer environments. • Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.

Suitability

Sme
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2029, 23:59
Max Extent Date
30 Nov 2032, 23:59

Renewal

Description
The Contract will be awarded for an initial term of three (3) years. The Authority may, at its sole discretion, extend the Contract for a further period of up to three (3) years, exercisable in annual increments of one (1) year. Extension options are: Extension 1: 12 months Extension 2: 12 months Extension 3: 12 months Any extension will be subject to satisfactory supplier performance, continued business need, availability of funding and the Authority's approval processes. The Authority is under no obligation to exercise any extension option.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72263000
Description
Software implementation services

Delivery locations

Entry 1
Region
UKF14
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
Entry 3
Id
L-2
Document Type
technicalSpecifications
Description
Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
Entry 4
Id
093752-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
5 Oct 2026, 12:08
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The Police and Crime Commissioner for Nottinghamshire
Id
GB-PPON-PGLQ-4189-YYPY

Identifier

Scheme
GB-PPON
Id
PGLQ-4189-YYPY

Address

Street Address
Sherwood Lodge
Locality
Nottingham
Postal Code
NG5 6LU
Country
GB
Country Name
United Kingdom
Region
UKF16

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Nottingham · UKF16 · NG5 6LU · United Kingdom
  • Delivery location · UKF14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 093752-2026Tender notice on Find a Tender ·

PROCURAAXIS ANALYSIS

ProcuraAxis Analysis

Our approved analysis of the opportunity appears below the official tender information.

ANALYSIS PREVIEW

Opportunity intelligence at a glance

Nottinghamshire Police is inviting bids for a commercial off-the-shelf system to manage uniforms, PPE, operational equipment, consumables and other assets. The contract covers software implementation and ongoing support, with deployment options including SaaS, on-premise or hybrid.

Who this may suit

Suitable for suppliers of inventory, uniform-issue and asset-lifecycle management software that can deliver implementation, migration, integrations, training and support.

Key points identified

  • Solution typeProven commercial-off-the-shelf (COTS) solution.Evidence: "The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution"
  • Functional scopeManage, track, issue, return and report on uniforms, PPE, operational equipment, consumables and other organisational assets.Evidence: "support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets"
  • Core capabilitiesInventory management, stock control, asset lifecycle management, self-service, role-based entitlements, workflow approvals, reporting and analytics, and barcode and/or QR-code tracking.Evidence: "capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking"
96% approved-analysis confidence8 supplier criteria identified3 risks or unknowns

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
093752-2026
OCID
ocds-h6vhtk-0780a0
First published
5 Oct 2026
Last checked
5 Oct 2026, 13:41
Notice versions reviewed
1
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
5 Oct 2026
Read the analysis methodology →