✓Tender information last checkedLast checked 5 Oct 2026, 13:41.
Opportunity overview
Lancaster University is looking to procure software that provides a solution to the University’s student accommodation, conference, hospitality, and residential management requirements. We are therefore undertaking preliminary market engagement to better understand the range of solutions available to us.
An outline of our requirements is available upon request (see "Engagement Process Description").
Please note that the estimated value is based on provision of a multi-functional system for 3 years.
Classification
CPV48000000 — Software package and information systems
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
In order to receive details of our requirements and take part in this pre-market engagement exercise, please email me at l.v.edwards@lancaster.ac.uk and I will issue you with a form containing further details and questions we have for interested suppliers.
Please note that the deadline for return of this information is 15th October 2026 at 5pm, so please contact us for details as soon as possible in order to ensure you have time to complete the PME form.
Due
16 Oct 2026, 00:59
Status
scheduled
Documents
Entry 1
Id
093748-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
093748-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Lancaster University is conducting preliminary market engagement for a multi-functional software system to support student accommodation, conferencing, hospitality and residential management. This is an early-stage planned procurement, not an open tender.
Who this may suit
Potential fit for suppliers of integrated accommodation, residential, hospitality and conference management software. Suppliers should request the outline requirements through the engagement process.
Key points identified
Solution scopeSoftware solution for student accommodation, conference, hospitality and residential management.Evidence: "software that provides a solution to the University’s student accommodation, conference, hospitality, and residential management requirements"
Detailed requirementsAvailable upon request through the Engagement Process Description.Evidence: "An outline of our requirements is available upon request (see 'Engagement Process Description')."
Supplier eligibility requirementsUnknown.Evidence: No supplier eligibility criteria are stated in the supplied notice data.
96% approved-analysis confidence3 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Lancaster University is conducting preliminary market engagement for a multi-functional software system to support student accommodation, conferencing, hospitality and residential management. This is an early-stage planned procurement, not an open tender.
Who this may suit
Potential fit for suppliers of integrated accommodation, residential, hospitality and conference management software. Suppliers should request the outline requirements through the engagement process.
Key deliverables
Multi-functional software system
Student accommodation management capability
Conference management capability
Hospitality and residential management capability
SUPPLIER REQUIREMENTS
3 criteria identified
Solution scope
99% confidence
Software solution for student accommodation, conference, hospitality and residential management.
View supporting evidence
"software that provides a solution to the University’s student accommodation, conference, hospitality, and residential management requirements"
Detailed requirements
97% confidence
Available upon request through the Engagement Process Description.
View supporting evidence
"An outline of our requirements is available upon request (see 'Engagement Process Description')."
Supplier eligibility requirements
99% confidence
Unknown.
View supporting evidence
No supplier eligibility criteria are stated in the supplied notice data.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated value
98% confidence
Up to £660,000.
View supporting evidence
Opportunity value_max: 660000 GBP.
Indicative term
98% confidence
3 years.
View supporting evidence
"the estimated value is based on provision of a multi-functional system for 3 years."
Commercial model
99% confidence
Unknown.
View supporting evidence
No pricing, payment, licensing or contract model is stated.
Delivery
Delivery location
91% confidence
Unknown; buyer is located in Lancaster, United Kingdom.
View supporting evidence
Location record is labelled "Buyer location" and gives Lancaster, LA1 4YW, United Kingdom.
Implementation and service requirements
99% confidence
Unknown.
View supporting evidence
No implementation, hosting, support, integration or service-level requirements are stated.
PROCEDURE
How to respond
Procurement status
99% confidence
Early-stage planned procurement / preliminary market engagement; bidding is not stated as open.
View supporting evidence
Display status: upcoming; stage: planning; notice type: "Preliminary market engagement notice on Find a Tender".
Engagement route
96% confidence
Request the outline requirements via the Engagement Process Description.
View supporting evidence
"An outline of our requirements is available upon request (see 'Engagement Process Description')."
Submission deadline
99% confidence
Unknown.
View supporting evidence
No submission deadline is provided.
Procurement method
99% confidence
Unknown.
View supporting evidence
Procurement method fields are null and no method is described.
RISKS AND UNKNOWNS
Points requiring attention
Scope maturity
97% confidence
Detailed requirements are not published in the supplied data and must be requested; scope may change following market engagement.
View supporting evidence
The notice states that an outline is available upon request and is a preliminary market engagement notice.
Procurement timetable
99% confidence
Unknown.
View supporting evidence
No tender start date, deadline, contract start date or contract end date is provided.
Competition and award route
99% confidence
Unknown pending any subsequent procurement notice.
View supporting evidence
The opportunity is at planning stage and no procurement method is stated.
Commercial terms
99% confidence
Unknown beyond an estimated value based on a three-year provision.
View supporting evidence
No licensing, payment, contract form or pricing detail is supplied.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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