✓Tender information last checkedLast checked 5 Oct 2026, 11:56.
Opportunity overview
University Locks is a 651-bed university-managed hall of residence, which provides self-clean accommodation to Birmingham City University students for 41-51 weeks. In addition, the accommodation is let to summer schools and conferences during July and August. This provides a short window to deep clean the accommodation in readiness for new students arriving in September. It is therefore essential that all cleaning is carried out to the highest standard, first and every time, to the proposed schedules.
The majority of the rooms are ensuite in cluster flats of mainly 6-8 beds sharing a kitchen/dining/lounge area, with a small number of non-ensuite 2-bed flats.
The cleaning schedules provided are indicative of the anticipated cleaning required during the summer and should be used as a basis for the completion of the financial schedule. As the tender process is completed so far in advance of the summer it is to be expected that the actual requirements will vary from those currently indicated in the cleaning schedules.
This is for a 3-year term, with the option to extend for 2 years in yearly increments.
There is a site visit on Tuesday 13th October between 10am and 12pm.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./6283563XNW
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6283563XNW
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
1 published notice version reviewed by ProcuraAxis.
1 VERSION
1
093672-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Birmingham City University is seeking a cleaning provider for an annual summer deep clean of its 651-bed University Locks student residence in Birmingham. The contract is for three years, with an option to extend by up to two further one-year periods. Cleaning volumes are indicative and may change before each summer delivery period.
Who this may suit
Suitable for established accommodation, student-residence or commercial cleaning suppliers able to resource intensive July–August deep cleans to a consistently high standard in Birmingham.
Key points identified
Service standardCleaning must be carried out to the highest standard, first and every time, to the proposed schedules.Evidence: "it is therefore essential that all cleaning is carried out to the highest standard, first and every time, to the proposed schedules"
Pricing basisComplete the financial schedule using the indicative summer cleaning schedules as the basis.Evidence: "should be used as a basis for the completion of the financial schedule"
Site visitSite visit scheduled for Tuesday 13 October, 10:00–12:00; year is not separately stated in the description.Evidence: "There is a site visit on Tuesday 13th October between 10am and 12pm."
94% approved-analysis confidence4 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Birmingham City University is seeking a cleaning provider for an annual summer deep clean of its 651-bed University Locks student residence in Birmingham. The contract is for three years, with an option to extend by up to two further one-year periods. Cleaning volumes are indicative and may change before each summer delivery period.
Who this may suit
Suitable for established accommodation, student-residence or commercial cleaning suppliers able to resource intensive July–August deep cleans to a consistently high standard in Birmingham.
Key deliverables
Deep clean University Locks accommodation during the summer turnaround period.
Clean mainly en-suite cluster flats, shared kitchen/dining/lounge areas and a small number of non-en-suite two-bed flats.
Complete works to the required schedules and quality standard.
SUPPLIER REQUIREMENTS
4 criteria identified
Service standard
98% confidence
Cleaning must be carried out to the highest standard, first and every time, to the proposed schedules.
View supporting evidence
"it is therefore essential that all cleaning is carried out to the highest standard, first and every time, to the proposed schedules"
Pricing basis
95% confidence
Complete the financial schedule using the indicative summer cleaning schedules as the basis.
View supporting evidence
"should be used as a basis for the completion of the financial schedule"
Site visit
90% confidence
Site visit scheduled for Tuesday 13 October, 10:00–12:00; year is not separately stated in the description.
View supporting evidence
"There is a site visit on Tuesday 13th October between 10am and 12pm."
Supplier eligibility requirements
96% confidence
Unknown; no explicit eligibility, insurance, turnover, staffing or accreditation conditions are supplied.
View supporting evidence
No such conditions are stated in the supplied opportunity data.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
98% confidence
Up to £416,600.
View supporting evidence
Lot 1 value_amount: 416600 GBP; process value_max: 416600 GBP.
Contract term
98% confidence
Three years, with an option to extend for up to two additional years in one-year increments.
View supporting evidence
"This is for a 3-year term, with the option to extend for 2 years in yearly increments."
Volume certainty
97% confidence
Cleaning requirements and volumes may vary from the indicative schedules.
View supporting evidence
"the actual requirements will vary from those currently indicated in the cleaning schedules"
Delivery
Delivery location
91% confidence
University Locks, Birmingham; delivery region UKG31.
View supporting evidence
Opportunity describes University Locks and supplied delivery location is UKG31; buyer location is Birmingham, B4 7BD.
Delivery window
94% confidence
Summer turnaround window, with accommodation let to summer schools and conferences during July and August; exact cleaning dates are unknown.
View supporting evidence
"This provides a short window to deep clean the accommodation in readiness for new students arriving in September."
Accommodation scope
98% confidence
651-bed hall of residence, mainly en-suite cluster flats of 6–8 beds with shared kitchen/dining/lounge areas, plus a small number of non-en-suite two-bed flats.
View supporting evidence
Description of University Locks accommodation layout and capacity.
PROCEDURE
How to respond
Procedure
99% confidence
Open procedure.
View supporting evidence
procurement_method_details: "Open procedure".
Opportunity status
99% confidence
Open tender.
View supporting evidence
display_status: "open"; source_status: "active".
Submission deadline
99% confidence
2 November 2026, 12:00 UTC.
View supporting evidence
submission_deadline: 2026-11-02T12:00:00+00:00.
Response route
97% confidence
Respond through the Delta eSourcing portal using reference 6283563XNW.
View supporting evidence
Description provides the Delta eSourcing response URL ending /respond/6283563XNW.
RISKS AND UNKNOWNS
Points requiring attention
Variable scope
97% confidence
Actual cleaning requirements may differ from the indicative schedules used for pricing.
View supporting evidence
"the actual requirements will vary from those currently indicated in the cleaning schedules"
Compressed delivery period
95% confidence
Cleaning must be completed in a short summer window between summer occupancy and September student arrivals.
View supporting evidence
"This provides a short window to deep clean the accommodation in readiness for new students arriving in September."
Exact delivery dates
98% confidence
Unknown.
View supporting evidence
No contract start date, end date or detailed summer work programme is supplied.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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