✓Tender information last checkedLast checked 5 Oct 2026, 16:37.
Opportunity overview
Pembrokeshire College (The College) is undertaking pre-market engagement to explore options for the provision of a modern mass communication system across its main site in Haverfordwest.
The site consists of 3 main buildings with a total floor area of circa 22,000 sqm.
The purpose of this exercise is to understand the solutions currently available in the market, developments in technology and potential delivery models, before the College determines its final requirements and procurement approach.
This exercise is not a call for competition or a commitment to undertake a procurement exercise. Information received will be used to help the College develop its requirements and inform any future procurement.
More information on the requirements is available via the PME document.
Interested parties are asked to contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template, and upload their response via the Sell2Wales postbox before the stipulated deadline (Noon, 20/10/2026).
Please use "PME.PC2627/010. Mass Communication System" as the subject of any emails relating to this opportunity.
Classification
CPV32000000 — Radio, television, communication, telecommunication and related equipment
CPV45300000 — Building installation work
CPV48000000 — Software package and information systems
CPV50334400 — Communications system maintenance services
Lots
Lot 1Value not stated
Documents and notices
Preliminary market engagement notice on Find a TenderOpen source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Update to confirm how interested parties should respond.
Id
093907-2026
Lots and requirements
Entry 1
Id
1
Status
planning
Suitability
Sme
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
1 Jan 2028, 23:59
Items and delivery
Item 1
Id
1
Related Lot
1
Additional Classifications
Entry 1
Scheme
CPV
Id
45300000
Description
Building installation work
Entry 2
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 3
Scheme
CPV
Id
32000000
Description
Radio, television, communication, telecommunication and related equipment
Entry 4
Scheme
CPV
Id
50334400
Description
Communications system maintenance services
Delivery locations
Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Planning and budget
Milestones
Entry 1
Id
engagement
Type
engagement
Description
Pembrokeshire College (The College) is undertaking pre-market engagement to explore options for the provision of a modern mass communication system across its main site in Haverfordwest.
The site consists of 3 main buildings with a total floor area of circa 22,000 sqm.
The purpose of this exercise is to understand the solutions currently available in the market, developments in technology and potential delivery models, before the College determines its final requirements and procurement approach.
This exercise is not a call for competition or a commitment to undertake a procurement exercise. Information received will be used to help the College develop its requirements and inform any future procurement.
More information on the requirements is available via the PME document.
Interested parties are asked to contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template, and upload their response via the Sell2Wales postbox before the stipulated deadline (Noon, 20/10/2026).
Please use "PME.PC2627/010. Mass Communication System" as the subject of any emails relating to this opportunity.
Suppliers are invited to complete the accompanying response form and provide information based on their current capabilities and experience.
This exercise is not a call for competition and does not commit Pembrokeshire College to undertaking a future procurement. Information received will be used to inform the potential specification and procurement approach.
Due
20 Oct 2026, 23:59
Status
scheduled
Documents
Entry 1
Id
093907-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
2 published notice versions reviewed by ProcuraAxis.
2 VERSIONS
1
093582-2026Preliminary market engagement notice on Find a Tender ·
2
093907-2026Preliminary market engagement notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Pembrokeshire College is conducting pre-market engagement for a modern mass communication system at its main Haverfordwest site. Suppliers are invited to provide market feedback to help shape a future procurement; this is not a call for competition.
Who this may suit
Potentially relevant to suppliers of site-wide communication, alerting, public-address, communications software, installation and maintenance solutions. The final scope and procurement route are not yet defined.
Key points identified
Solution requirementModern mass communication system across the College's main site in Haverfordwest.Evidence: “provision of a modern mass communication system across its main site in Haverfordwest.”
Site scaleThree main buildings totalling approximately 22,000 square metres.Evidence: “The site consists of 3 main buildings with a total floor area of circa 22,000 sqm.”
Market feedback soughtInformation on available solutions, technology developments and potential delivery models.Evidence: “understand the solutions currently available in the market, developments in technology and potential delivery models”
94% approved-analysis confidence7 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Pembrokeshire College is conducting pre-market engagement for a modern mass communication system at its main Haverfordwest site. Suppliers are invited to provide market feedback to help shape a future procurement; this is not a call for competition.
Who this may suit
Potentially relevant to suppliers of site-wide communication, alerting, public-address, communications software, installation and maintenance solutions. The final scope and procurement route are not yet defined.
Key deliverables
Provide a completed PME response describing available solutions, technology developments and potential delivery models.
Request the PME template from the named College contact.
Upload the response through the Sell2Wales postbox by the stated deadline.
SUPPLIER REQUIREMENTS
7 criteria identified
Solution requirement
98% confidence
Modern mass communication system across the College's main site in Haverfordwest.
View supporting evidence
“provision of a modern mass communication system across its main site in Haverfordwest.”
Site scale
98% confidence
Three main buildings totalling approximately 22,000 square metres.
View supporting evidence
“The site consists of 3 main buildings with a total floor area of circa 22,000 sqm.”
Market feedback sought
98% confidence
Information on available solutions, technology developments and potential delivery models.
View supporting evidence
“understand the solutions currently available in the market, developments in technology and potential delivery models”
Detailed requirements
93% confidence
Available in the PME document; details not supplied in the notice extract.
View supporting evidence
“More information on the requirements is available via the PME document.”
Supplier eligibility criteria
98% confidence
Unknown.
View supporting evidence
No eligibility criteria are stated in the supplied notice extract.
SME suitability
98% confidence
Unknown.
View supporting evidence
The supplied opportunity data records suitable_for_sme as null.
VCSE suitability
98% confidence
Unknown.
View supporting evidence
The supplied opportunity data records suitable_for_vcse as null.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Indicative value
72% confidence
Up to £80,000; whether this is a future contract value, estimate or other value basis is unclear.
View supporting evidence
Opportunity data gives value_max as 80000 GBP; the notice description does not explain the value basis.
Commercial terms
98% confidence
Unknown.
View supporting evidence
No pricing, contract terms, payment terms or pricing model are stated in the supplied evidence.
Delivery
Delivery site
98% confidence
Pembrokeshire College main site, Haverfordwest, Pembrokeshire.
View supporting evidence
“across its main site in Haverfordwest”; buyer location is Pembrokeshire.
Delivery timescale
98% confidence
Unknown.
View supporting evidence
No implementation or service commencement dates are stated.
Maintenance requirement
78% confidence
Unknown.
View supporting evidence
Communications system maintenance services are classified, but the notice text does not expressly require maintenance.
PROCEDURE
How to respond
Procurement stage
100% confidence
Pre-market engagement / planning.
View supporting evidence
Notice type: “Preliminary market engagement notice on Find a Tender”; stage is planning.
Competition status
100% confidence
This is not a call for competition and does not commit the College to a future procurement.
View supporting evidence
“This exercise is not a call for competition or a commitment to undertake a procurement exercise.”
Response process
98% confidence
Request the PME template from david.davies@pembrokeshire.ac.uk, then upload the response via the Sell2Wales postbox.
View supporting evidence
“Interested parties are asked to contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template, and upload their response via the Sell2Wales postbox”
Response deadline
100% confidence
Noon, 20 October 2026.
View supporting evidence
“before the stipulated deadline (Noon, 20/10/2026).”
Email subject
99% confidence
PME.PC2627/010. Mass Communication System.
View supporting evidence
“Please use ‘PME.PC2627/010. Mass Communication System’ as the subject of any emails relating to this opportunity.”
Future procurement route
99% confidence
Unknown; it will be determined after market engagement.
View supporting evidence
“before the College determines its final requirements and procurement approach.”
RISKS AND UNKNOWNS
Points requiring attention
No tender opportunity yet
100% confidence
Participation is market engagement only and may not result in a procurement.
View supporting evidence
“This exercise is not a call for competition or a commitment to undertake a procurement exercise.”
Scope uncertainty
98% confidence
Final requirements are still being developed and are not fully contained in the supplied notice extract.
View supporting evidence
The College is using responses to “develop its requirements”; further detail is held in the PME document.
Procurement-route uncertainty
99% confidence
The future procurement approach has not been decided.
View supporting evidence
“before the College determines its final requirements and procurement approach.”
Response access dependency
97% confidence
The PME template must be requested from the College before a substantive response can be prepared.
View supporting evidence
“contact david.davies@pembrokeshire.ac.uk to requst a copy of the PME template”
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
Continue in your ProcuraAxis workspaceFree account · Full approved analysis