✓Tender information last checkedLast checked 12 Oct 2026, 20:01.
Opportunity overview
The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.
The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
ocds-h6vhtk-077c1d
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please submit tenders via Sell2wales post-box
https://www.sell2wales.gov.wales/
The procurement will comprise the following stages:
Assessment of mandatory pass/fail requirements.
Evaluation of written quality submissions.
Evaluation of commercial submissions.
Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages.
Presentation interviews with shortlisted Tenderers.
Special regime
utilities
Covered By
GPA
CPTPP
Submission terms
Electronic Submission Policy
allowed
Languages
en
Tender Period
Ends
26 Oct 2026, 09:00
Enquiry period
Ends
19 Oct 2026, 12:00
Expected award period
Ends
4 Dec 2026, 23:59
Amendments
Entry 1
Description
For clarity, the Commercial Return - Call-Off Services tab has been updated to include two new columns: "Notional Usage Assumption" and "Total (Unit Price × Usage Assumption)". If you have already downloaded the Commercial Return document, please ensure you download the updated version before completing and submitting your tender response.
Id
096318-2026
Lots and requirements
Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes
Value
Including VAT
350,000
Amount
165,000
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
quality
Name
Written Quality Evaluation
Description
Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team, contract management and social value.
Numbers
Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial Submission
Description
Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.
Numbers
Entry 1
Number
50
Weight
percentageExact
Criterion 3
Type
quality
Name
Presentation Stage
Description
Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to questions raised by the evaluation panel.
Numbers
Entry 1
Number
25
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Type
economic
Description
Included within the tender.
Criterion 2
Type
technical
Description
Included within the tender.
Suitability
Sme
Yes
Contract period
Starts
14 Dec 2026, 00:00
Ends
1 Jan 2030, 23:59
Max Extent Date
1 Jan 2032, 23:59
Renewal
Description
Contract duration:
Initial term: 3 years
Extension option: 1 year
Extension option: 1 year
Options
Description
Optional Call-off Services as listed within the Tender.
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
091704-2026Tender notice on Find a Tender ·
2
093550-2026Tender notice on Find a Tender ·
3
096318-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Milford Haven Port Authority is inviting tenders for an experienced agency partner to provide strategic public affairs and crisis communications support. The notice states that the full tender documents are available through a linked SharePoint folder.
Who this may suit
Potential fit for public affairs, public relations and crisis communications agencies with relevant strategic advisory capability. Specific supplier eligibility and evaluation requirements are not stated in the supplied notice data.
Key points identified
Supplier experienceExperienced agency partnerEvidence: Description: "seeking to appoint an experienced agency partner".
Service scopeStrategic public affairs and crisis communications supportEvidence: Description: "provide strategic public affairs and crisis communications support".
Tender documentsAvailable via the SharePoint link in the notice descriptionEvidence: Description: "The full suite of Tender documents can be accessed via the link" followed by a SharePoint URL.
91% approved-analysis confidence6 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Milford Haven Port Authority is inviting tenders for an experienced agency partner to provide strategic public affairs and crisis communications support. The notice states that the full tender documents are available through a linked SharePoint folder.
Who this may suit
Potential fit for public affairs, public relations and crisis communications agencies with relevant strategic advisory capability. Specific supplier eligibility and evaluation requirements are not stated in the supplied notice data.
Key deliverables
Strategic public affairs support
Crisis communications support
SUPPLIER REQUIREMENTS
6 criteria identified
Supplier experience
98% confidence
Experienced agency partner
View supporting evidence
Description: "seeking to appoint an experienced agency partner".
Service scope
99% confidence
Strategic public affairs and crisis communications support
View supporting evidence
Description: "provide strategic public affairs and crisis communications support".
Tender documents
99% confidence
Available via the SharePoint link in the notice description
View supporting evidence
Description: "The full suite of Tender documents can be accessed via the link" followed by a SharePoint URL.
Eligibility criteria
98% confidence
Unknown from the supplied notice data
View supporting evidence
No selection, exclusion, financial standing, insurance, location or company-size criteria are provided in the supplied structured data.
SME suitability
99% confidence
Unknown
View supporting evidence
Process field suitable_for_sme is null.
VCSE suitability
99% confidence
Unknown
View supporting evidence
Process field suitable_for_vcse is null.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated value
96% confidence
Up to £165,000
View supporting evidence
Process value_max is 165000 GBP; lot 1 value_amount is 165000 GBP.
Contract term
99% confidence
Unknown
View supporting evidence
Contract start and end dates are null.
Pricing and payment terms
98% confidence
Unknown from the supplied notice data
View supporting evidence
No pricing model or payment terms are provided.
Delivery
Delivery location
96% confidence
United Kingdom
View supporting evidence
Delivery location is recorded as region UK, country United Kingdom.
Buyer location
99% confidence
Pembrokeshire, United Kingdom
View supporting evidence
Buyer location is recorded as Pembrokeshire, UKL14, SA73 3EP, United Kingdom.
Delivery timetable
99% confidence
Unknown
View supporting evidence
No contract start or end date is provided.
PROCEDURE
How to respond
Opportunity status
99% confidence
Open
View supporting evidence
Process display_status is open and source_status is active.
Notice type
99% confidence
Tender notice on Find a Tender
View supporting evidence
Process notice_type and document title state "Tender notice on Find a Tender".
Submission deadline
99% confidence
26 October 2026, 09:00 UTC
View supporting evidence
Process and lot 1 submission_deadline are 2026-10-26T09:00:00+00:00.
Lots
99% confidence
One active lot (lot 1), with no title or description supplied
View supporting evidence
One lot is listed with lot_id 1, active status, and null title and description.
Procedure metadata
99% confidence
Conflicting source metadata: procurement method is recorded as open, while method details state Competitive flexible procedure
View supporting evidence
Process procurement_method is "open"; procurement_method_details is "Competitive flexible procedure".
RISKS AND UNKNOWNS
Points requiring attention
Procedure metadata inconsistency
99% confidence
The source records both an open procurement method and a Competitive flexible procedure. The supplied data does not resolve which classification should be relied upon.
Lot 1 has no supplied title or description, so detailed scope allocation cannot be confirmed from the structured data.
View supporting evidence
Lot 1 title and description are null.
Tender requirements held externally
99% confidence
The detailed tender documents are referenced through an external SharePoint link; their contents are not included in the supplied evidence.
View supporting evidence
Notice description directs suppliers to a SharePoint link for the full suite of tender documents.
Publication-date variation
98% confidence
The process publication timestamp and the tender-notice document publication timestamp differ; the supplied data does not explain the variation.
View supporting evidence
Process published_at is 2026-09-29T10:40:38+01:00; tender-notice document published_at is 2026-10-12T18:52:03+01:00.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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