✓Tender information last checkedLast checked 16 Oct 2026, 16:31.
Opportunity overview
The site. A single secondary school of approximately 4,315 m² of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m² delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents.
The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.
Points tenderers should note. Timber and sprung timber floors account for 616.6 m², 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately.
Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender.
Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.
WITHDRAWN AND SUPERSEDED - replaced by Clarification Note 02 of 16 October 2026. Do not rely on this version.Open source ↗
WITHDRAWN AND SUPERSEDED - replaced by Clarification Note 02 of 16 October 2026. Do not rely on this version.Open source ↗
CURRENT VERSION, read this alone. Consolidated responses to all clarification questions and the written note of the site visit. Supersedes Clarification Note 01 v1.0 and v1.1. Forms part of the tender documents and contains corrections. Must be read before tendering.Open source ↗
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
SHS-CLN-2026-01
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tenders shall be submitted by the deadline, by secure email to the procurement advisor at seb@weareprocure.co.uk, quoting SHS-CLN-2026-01 in the subject line. Tenderers shall request confirmation of receipt.
This procurement is a competitive flexible procedure in two stages.
Stage 1 - written tender. Any supplier may submit a tender. There is no pre-qualification or selection stage before Stage 1. Each tenderer submits a single response comprising the conditions of participation material, the quality response and the Pricing Schedule, in three separate parts so that price is not visible to those scoring quality. Conditions of participation are assessed pass or fail and are not scored. Every compliant tender is then scored out of 100: quality 60 per cent and price 40 per cent.
Selection for Stage 2. The three tenderers with the highest Stage 1 scores are invited to Stage 2. Where two or more are tied for third place, the tie is broken in favour of the higher price score; if they remain tied, all tied tenderers are invited. A tenderer that fails a condition of participation, or whose tender is rejected as non-compliant or unacceptable, is not eligible for Stage 2 irrespective of its score. Tenderers not invited are eliminated and receive an assessment summary.
Stage 2 - presentation. The shortlisted tenderers present to a panel and are scored out of 100 against four published criteria. The presentation must be consistent with the Stage 1 tender and may not vary it; in particular, price may not be altered.
Award. Final score = (Stage 1 score × 0.9) + (Stage 2 score × 0.1), calculated to two decimal places. The contract will not be awarded to a tenderer that was not invited to Stage 2.
Negotiation and refinement. There will be no negotiation. The award criteria and weightings are fixed as published and will not be refined during the procedure. The Authority may seek written clarification of any tender, but clarification will not be used to permit a tenderer to alter its tender.
Covered By
GPA
CPTPP
Submission terms
Electronic Submission Policy
notAllowed
Languages
en
Tender Period
Ends
26 Oct 2026, 12:00
Enquiry period
Ends
9 Oct 2026, 17:00
Expected award period
Ends
13 Nov 2026, 23:59
Recurrence
Dates
Entry 1
Starts
10 Dec 2031, 23:59
Amendments
Entry 1
Description
Clarification Note 02 published, consolidating all clarification responses into a single document. It supersedes and replaces Clarification Note 01 in both of its versions, v1.0 and v1.1, each issued on 14 October 2026. Those versions remain listed for completeness but are withdrawn and must not be relied upon. Tenderers should work from Clarification Note 02 alone.
The consolidated note carries all 49 responses, the written note of the site visit required by clause 8.3 of the Invitation to Tender, a change log at clause 1.7 identifying every response that has changed, and a summary of the corrections made to the tender documents.
Twenty-four responses previously marked outstanding are now answered. Tenderers are directed in particular to the transferring employee's contractual sick pay, holiday entitlement and notice period, which supersede the statutory-minimum assumption previously permitted; confirmation that the employee is entitled to future NJC pay awards; confirmation that attendance between 07:00 and 15:00 is permitted; the corrected site opening arrangements, the Site being opened at approximately 05:00 rather than 06:30; confirmation that the sheet vinyl is safety flooring throughout; revised sanitary fitting counts; confirmation that two of the five timber floors are of sprung construction; and the School's consumables expenditure, provided as an advisory baseline only.
Three items remain outstanding, none of them material to the price of the main service, and the note explains how to price where an answer is still awaited.
No other change has been made to this notice. The requirement, the conditions of participation, the award criteria and weightings, the estimated value and the contract term are all unchanged. The deadline for receipt of tenders remains 12.00 noon on Monday 26 October 2026, and the tendering period continues to run from the original publication date of 24 September 2026.
Id
098077-2026
Lots and requirements
Entry 1
Id
1
Status
active
Has Renewal
Yes
Value
Including VAT
1,150,000
Amount
958,333
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
quality
Name
Quality - written tender response (Stage 1)
Numbers
Entry 1
Number
54
Weight
percentageExact
Criterion 2
Type
cost
Name
Price (Stage 1)
Numbers
Entry 1
Number
36
Weight
percentageExact
Criterion 3
Type
quality
Name
Quality - presentation (Stage 2)
Numbers
Entry 1
Number
10
Weight
percentageExact
Suitability
Sme
Yes
Contract period
Starts
11 Dec 2026, 00:00
Ends
10 Dec 2029, 23:59
Max Extent Date
10 Dec 2031, 23:59
Renewal
Description
Contract term - Three years from 11 December 2026, with two separate one-year extensions exercisable at the authority's discretion. Maximum term five years.
CURRENT VERSION, read this alone. Consolidated responses to all clarification questions and the written note of the site visit. Supersedes Clarification Note 01 v1.0 and v1.1. Forms part of the tender documents and contains corrections. Must be read before tendering.
5 published notice versions reviewed by ProcuraAxis.
5 VERSIONS
1
090772-2026Tender notice on Find a Tender ·
2
090773-2026Tender notice on Find a Tender ·
3
097230-2026Tender notice on Find a Tender ·
4
097235-2026Tender notice on Find a Tender ·
5
098077-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Shipston High School is seeking a fully managed school-cleaning service covering routine, periodic, holiday, deep, non-routine and high-level cleaning, with supervision, labour, equipment, materials, quality assurance and reporting. The tender also includes separately priced washroom-consumables options and a separately priced future sports hall element.
Who this may suit
Best suited to established school-cleaning service providers able to resource, supervise and mobilise a 40-week service, undertake high-level and specialist floor cleaning, and manage an anticipated TUPE transfer.
Key points identified
Managed cleaning scopeFully managed routine, periodic, holiday, deep, non-routine and high-level cleaning.Evidence: “Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work”
Service resourcesProvide on-site supervision, labour, equipment, materials, quality assurance and reporting.Evidence: “on-site supervision, labour, equipment, materials, quality assurance and reporting”
Washroom consumables pricingPrice both School-supplied and Contractor-supplied washroom-consumables options.Evidence: “Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.”
94% approved-analysis confidence6 supplier criteria identified6 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Shipston High School is seeking a fully managed school-cleaning service covering routine, periodic, holiday, deep, non-routine and high-level cleaning, with supervision, labour, equipment, materials, quality assurance and reporting. The tender also includes separately priced washroom-consumables options and a separately priced future sports hall element.
Who this may suit
Best suited to established school-cleaning service providers able to resource, supervise and mobilise a 40-week service, undertake high-level and specialist floor cleaning, and manage an anticipated TUPE transfer.
Key deliverables
Routine cleaning over a 40-week service year
Periodic, holiday, deep, non-routine and high-level cleaning
On-site supervision, labour, equipment, materials, quality assurance and reporting
Priced washroom-consumables options
Separately priced sports hall cleaning element
SUPPLIER REQUIREMENTS
6 criteria identified
Managed cleaning scope
99% confidence
Fully managed routine, periodic, holiday, deep, non-routine and high-level cleaning.
View supporting evidence
“Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work”
Service resources
99% confidence
Provide on-site supervision, labour, equipment, materials, quality assurance and reporting.
View supporting evidence
“on-site supervision, labour, equipment, materials, quality assurance and reporting”
Washroom consumables pricing
99% confidence
Price both School-supplied and Contractor-supplied washroom-consumables options.
View supporting evidence
“Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.”
Floor-care capability
96% confidence
Address timber and sprung timber floors, including a sports floor and a food-consumption area.
View supporting evidence
“Timber and sprung timber floors account for 616.6 m²... across five areas including a sports floor and a floor in a food-consumption area.”
TUPE
98% confidence
Anticipated service provision change involving eight employees across two transferors; detailed anonymised information is in tender documents.
View supporting evidence
“A TUPE service provision change is anticipated, involving eight employees across two transferors”
Eligibility conditions
94% confidence
Unknown from supplied notice content.
View supporting evidence
No explicit eligibility, economic or technical-selection conditions are supplied.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
98% confidence
Up to GBP 958,333.
View supporting evidence
Lot 1 value_amount: 958333 GBP; process value_max: 958333 GBP.
Pricing requirement
99% confidence
Washroom consumables must be priced under School-supplied and Contractor-supplied options; sports hall is priced separately.
View supporting evidence
“Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option” and “The sports hall building... is priced separately.”
LGPS exposure
98% confidence
One transferring employee is an active Local Government Pension Scheme member; stated employer contribution rate is 18.4%.
View supporting evidence
“One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent.”
Delivery
Delivery location
97% confidence
UKG13, United Kingdom.
View supporting evidence
Delivery location field: region “UKG13”, country “United Kingdom”.
School estate
98% confidence
Single secondary school with approximately 4,315 m² of printed in-scope floor area across three blocks.
View supporting evidence
“A single secondary school of approximately 4,315 m² of printed in-scope floor area across three blocks”
Sports hall
96% confidence
Approximately 1,175 m²; not expected to be available before the new year.
View supporting evidence
“a sports hall building of approximately 1,175 m²” and “not expected to be available before the new year”
Access restriction
99% confidence
No site access at weekends or bank holidays.
View supporting evidence
“There is no site access at weekends or on bank holidays.”
Service year
99% confidence
40-week service year.
View supporting evidence
“routine cleaning over a 40-week service year”
PROCEDURE
How to respond
Status
99% confidence
Open tender.
View supporting evidence
display_status: “open”; stage: “tender”.
Procedure
98% confidence
Open procurement method; competitive flexible procedure detail.
Quality, staffing model, supervision and mobilisation are weighted alongside price.
View supporting evidence
“Evaluation weights quality, staffing model, supervision and mobilisation alongside price.”
RISKS AND UNKNOWNS
Points requiring attention
Current clarification document
99% confidence
A current clarification document states that it contains corrections, supersedes earlier clarification versions and must be read before tendering; its substantive content is not supplied.
View supporting evidence
Document A-24228 title: “CURRENT VERSION, read this alone... contains corrections. Must be read before tendering.”
Superseded documents
99% confidence
Two supplied documents are explicitly withdrawn and superseded and should not be relied upon.
View supporting evidence
Document titles for A-24116 and A-24123: “WITHDRAWN AND SUPERSEDED... Do not rely on this version.”
TUPE and pension liability
98% confidence
TUPE is anticipated and includes an active LGPS member, creating workforce-transfer and pension-cost considerations.
View supporting evidence
“A TUPE service provision change is anticipated” and “One employee is an active member of the Local Government Pension Scheme”.
Restricted access
99% confidence
Weekend and bank-holiday access is unavailable, constraining scheduling.
View supporting evidence
“There is no site access at weekends or on bank holidays.”
Future sports hall timing
96% confidence
The separately priced sports hall is not expected to be available before the new year; operational commencement for that element is uncertain.
View supporting evidence
“The sports hall building is not expected to be available before the new year and is priced separately.”
Contract term
99% confidence
Unknown from supplied notice content.
View supporting evidence
contract_start_at and contract_end_at are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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