✓Tender information last checkedLast checked 7 Oct 2026, 14:31.
Opportunity overview
Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required by Old Basing & Lychpit Parish Council to manage the upkeep of the Parish Council's land consisting of two children's play areas and adult exercise equipment, sports and general recreation fields, Cemetery & Garden of Remembrance, Allotments, car parks and National Heritage site in addition to sports pitches including Archery, Bowls, Cricket and Football. The contractor must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site, bowling greens and cricket pitches and have a proven track record of a high level of customer satisfaction. The contractor must also demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities.
Works as set out in the Maintenance Schedule to be provided on application will include grass and hedge cutting, maintenance of grass borders, upkeep of the Cemetery, Garden of Remembrance and Allotments and seasonal maintenance and treatment of the sports pitches.
Attendance on site for certain sports and other events, which will include weekends, is also required.
The contract will be for an initial 5 year period and, subject to satisfactory results, will include an option to extend for a further 2 years.
Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application.
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
ocds-h6vhtk-0776cb
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Electronic submission only. All clarifications to be submitted electronically by the published deadline to https://www.oldbasing.gov.uk/tender-submissions.
Award Criteria: Most Advantageous Tender based upon the published evaluation criteria.
Late tenders will not be accepted unless permitted under the procurement rules applying to the procurement process.
The quality assessment will consider the contractor's relevant experience, resources, approach to service delivery, understanding of the specification and compliance with the tender requirements.
Numbers
Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Numbers
Entry 1
Number
30
Weight
percentageExact
Selection criteria
Criteria
Criterion 1
Type
economic
Description
UK suppliers
Criterion 2
Type
technical
Description
The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2034, 23:59
Renewal
Description
• Initial term: 5 years
• Contract start date: 1 April 2027
• Optional extension: Up to 2 years
Options
Description
The contract includes the option for additional grounds maintenance services during the 5-year contract period (1 April 2027 - 31 March 2032) and any associated extension. The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements.
These additional services will be ordered as required and priced according to the rates submitted in the tender for "single cuts" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council.
Additional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement.
The purpose of these options is to ensure that all green spaces, pitches, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs.
Buyer location · Old Basing · UKJ37 · RG24 7DA · United Kingdom
Delivery location · UKJ3 · United Kingdom
Notice and amendment history
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
089318-2026Tender notice on Find a Tender ·
2
089362-2026Tender notice on Find a Tender ·
3
094735-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Old Basing & Lychpit Parish Council is seeking a grounds maintenance contractor located within 10 miles of Basingstoke. The work covers parish land, play areas, recreation and sports fields, cemetery and garden of remembrance, allotments, car parks and a national heritage site, including specialist maintenance of bowling greens and cricket pitches. The initial term is five years, with a possible two-year extension.
Who this may suit
Best suited to an established local grounds-maintenance provider with demonstrable heritage-site, bowling-green and cricket-pitch maintenance experience, capacity for seasonal sports-pitch work, and flexibility for weekend event attendance.
Key points identified
Supplier proximityContractor must be based within a 10-mile radius of Basingstoke.Evidence: "Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required"
Heritage-site experienceEvidence of prior experience and specialist knowledge in maintaining a heritage site is required.Evidence: "must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site"
Bowling-green experienceEvidence of prior experience and specialist knowledge in maintaining bowling greens is required.Evidence: "must provide evidence of having prior experience and specialist knowledge of maintenance of ... bowling greens"
96% approved-analysis confidence8 supplier criteria identified4 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Old Basing & Lychpit Parish Council is seeking a grounds maintenance contractor located within 10 miles of Basingstoke. The work covers parish land, play areas, recreation and sports fields, cemetery and garden of remembrance, allotments, car parks and a national heritage site, including specialist maintenance of bowling greens and cricket pitches. The initial term is five years, with a possible two-year extension.
Who this may suit
Best suited to an established local grounds-maintenance provider with demonstrable heritage-site, bowling-green and cricket-pitch maintenance experience, capacity for seasonal sports-pitch work, and flexibility for weekend event attendance.
Key deliverables
Grass and hedge cutting
Grass-border maintenance
Maintenance of cemetery, garden of remembrance and allotments
Seasonal maintenance and treatment of sports pitches
Maintenance across recreation land, play areas, car parks and heritage-site land
Weekend attendance for certain sports and other events
SUPPLIER REQUIREMENTS
8 criteria identified
Supplier proximity
99% confidence
Contractor must be based within a 10-mile radius of Basingstoke.
View supporting evidence
"Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required"
Heritage-site experience
99% confidence
Evidence of prior experience and specialist knowledge in maintaining a heritage site is required.
View supporting evidence
"must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site"
Bowling-green experience
99% confidence
Evidence of prior experience and specialist knowledge in maintaining bowling greens is required.
View supporting evidence
"must provide evidence of having prior experience and specialist knowledge of maintenance of ... bowling greens"
Cricket-pitch experience
99% confidence
Evidence of prior experience and specialist knowledge in maintaining cricket pitches is required.
View supporting evidence
"must provide evidence of having prior experience and specialist knowledge of maintenance of ... cricket pitches"
Customer satisfaction record
98% confidence
Supplier must have a proven track record of high customer satisfaction.
View supporting evidence
"have a proven track record of a high level of customer satisfaction"
Responsive and flexible service
98% confidence
Supplier must demonstrate a responsive and flexible approach, particularly when dealing with facility-user clubs.
View supporting evidence
"demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities"
Geographic eligibility
99% confidence
Based within 10 miles of Basingstoke.
View supporting evidence
"Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required"
Other eligibility conditions
95% confidence
Unknown.
View supporting evidence
No further eligibility conditions are stated in the supplied notice data.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Estimated contract value
92% confidence
Up to £531,000.
View supporting evidence
Opportunity value_max and Lot 1 value_amount are both GBP 531,000.
Currency
99% confidence
GBP.
View supporting evidence
Opportunity and Lot 1 currency fields state GBP.
Initial contract term
99% confidence
5 years.
View supporting evidence
"The contract will be for an initial 5 year period"
Extension option
99% confidence
Option to extend by a further 2 years, subject to satisfactory results.
View supporting evidence
"subject to satisfactory results, will include an option to extend for a further 2 years"
Pricing and payment terms
98% confidence
Unknown.
View supporting evidence
Not stated in the supplied notice data.
Delivery
Delivery area
90% confidence
UKJ3; buyer is located in Old Basing, RG24 7DA.
View supporting evidence
Delivery location is listed as UKJ3; buyer location is Old Basing, RG24 7DA.
Sites and assets
98% confidence
Two children's play areas, adult exercise equipment, sports and general recreation fields, cemetery and garden of remembrance, allotments, car parks, a national heritage site, and archery, bowls, cricket and football pitches.
View supporting evidence
Description lists the Parish Council land and facilities covered.
Weekend working
99% confidence
Attendance at certain sports and other events, including weekends, is required.
View supporting evidence
"Attendance on site for certain sports and other events, which will include weekends, is also required."
Detailed maintenance schedule
99% confidence
To be provided on application.
View supporting evidence
"Maintenance Schedule to be provided on application"
PROCEDURE
How to respond
Procurement procedure
99% confidence
Open procedure.
View supporting evidence
procurement_method_details: "Open procedure".
Opportunity status
99% confidence
Open tender.
View supporting evidence
display_status: "open"; source_status: "active".
Submission deadline
99% confidence
26 October 2026, 23:59 UTC.
View supporting evidence
submission_deadline: "2026-10-26T23:59:00Z".
Tender documents
98% confidence
Invitation to Tender, Grounds Maintenance Schedule and site maps are available to suitable interested parties on application.
View supporting evidence
"Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application."
RISKS AND UNKNOWNS
Points requiring attention
Detailed scope availability
99% confidence
The maintenance schedule, site maps and ITT are not included in the supplied data and must be requested; precise frequencies, standards and asset details are therefore unknown.
View supporting evidence
"Maintenance Schedule to be provided on application" and tender documents are provided "on application".
Specialist capability risk
98% confidence
Bidders need evidenced specialist capability across heritage land, bowling greens and cricket pitches; insufficient evidence may affect suitability.
View supporting evidence
The notice says the contractor "must provide evidence" of prior experience and specialist knowledge in these areas.
Operational flexibility
97% confidence
Weekend and event-related attendance may create resource and rostering requirements; event frequency is unknown.
View supporting evidence
"Attendance on site for certain sports and other events, which will include weekends, is also required."
Extension uncertainty
99% confidence
The additional two-year term is conditional on satisfactory results and is not guaranteed.
View supporting evidence
"subject to satisfactory results" the contract includes an option to extend.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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