Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Train Planning Systems Replacement RFI2

SOUTH WESTERN RAILWAY LIMITED · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:37.

Opportunity overview

South Western Railway (SWR) will be seeking information from the market regarding Train Planning Systems capable of supporting the creation, editing, integration, and validation of train schedules, rolling stock diagrams, and traincrew diagrams. The requirement covers systems that provide intuitive planning interfaces, comprehensive visualisation tools, and the ability to manage date‑bound timetable datasets across long‑term, short‑term, and very short‑term planning horizons. The scope includes solutions that can integrate securely and efficiently with Network Rail systems and SWR's operational, rostering, optimisation, and business platforms, using industry‑standard data formats and APIs. Suppliers are also invited to provide information on systems that support automated validation of rolling stock and traincrew diagrams, including checks against operational rules, formation requirements, mileage constraints, route and traction knowledge, and depot‑specific standards. SWR is additionally seeking insight into system capabilities for secure data exchange, auditability, and reporting, as well as indicative commercial models associated with delivering these functionalities.

Classification

  • CPV48100000 — Industry specific software package
  • CPV72230000 — Custom software development services
  • CPV72260000 — Software-related services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0775dd
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

utilities

Communication

Future Notice Date
2 Apr 2027, 00:59

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
31 Dec 2028, 00:00
Ends
31 Dec 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
72230000
Description
Custom software development services
Entry 3
Scheme
CPV
Id
72260000
Description
Software-related services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
SWR004570 - Train Planning Systems Replacement The link that enable suppliers to view the documents and respond to this RFI has been added: https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx?ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f SWR published an initial RFI to test market interest and it is now issuing a second RFI to test mobilisation timescales. No events have taken place, only the review of responses provided by suppliers in the first RFI round. RFI1 was issued on January 2026: South Western Railway (SWR) will undertake preliminary market engagement to gather information from suppliers capable of providing a modern Train Planning System. The scope of this engagement covers system capabilities including schedule creation, rolling stock and traincrew diagramming, user interface design, system integration, secure data exchange, automated validation, and associated commercial models. The engagement will be conducted remotely through the publication of a Request for Information (RFI). The RFI will be published on 19 January on Find a Tender and will remain open for responses until 19 February, providing a one month window for suppliers to review the materials and submit their responses. No in‑person events are currently planned; however, should SWR schedule any virtual briefings or supplier sessions, details will be shared with suppliers who have expressed interest.
Due
1 Dec 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
088890-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
18 Sept 2026, 16:47
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
SOUTH WESTERN RAILWAY LIMITED
Id
GB-COH-03266760

Identifier

Scheme
GB-COH
Id
03266760

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PQHL-7495-VCQT

Address

Street Address
South Bank Central 4th Floor, 30 Stamford Street,
Locality
London
Postal Code
SE1 9LQ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI44 · SE1 9LQ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 088890-2026Preliminary market engagement notice on Find a Tender ·