Historic Environment Scotland scanning equipment maintenance contract award

Tender information last checkedLast checked 20 Oct 2026, 11:57.

Opportunity overview

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 60 months.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

GeoToolBox Iberica S.L.

No match

Published award value: Value not stated
Awarded: Not supplied
Award ID: 087701-2026-HES/C/4380-1
Status: active
Location: Madrid, ES300, 28034, Spain

GeoToolBox Iberica S.L.

No match

Contract value: £215k
Awarded: Not supplied
Contract signed: 18 Oct 2026
Award ID: 098820-2026-HES/C/4380-1
Status: active
Location: Madrid, ES300, 28034, Spain

Classification

CPV50430000 — Repair and maintenance services of precision equipment

Lots

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Customer support services - Annual on-site preventative hardware maintenance - Annual service visit to re-calibrate equipment - Replacement of fluorescent transmissive lampsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: HES/C/4380
Status: complete
Main Procurement Category: services
Procurement Method: limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Why this procedure was chosen: HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.

Legal basis

Id: 32014L0024
Scheme: CELEX

Classification

Scheme: CPV
Id: 50430000
Description: Repair and maintenance services of precision equipment

Covered By

GPA

Procedure reasons

Entry 1

Scheme: TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id: D_OUTSIDE_SCOPE
Description: The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1

Id: 1
Description: Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Customer support services - Annual on-site preventative hardware maintenance - Annual service visit to re-calibrate equipment - Replacement of fluorescent transmissive lamps
Has Options: Yes
Status: cancelled

Award criteria

Criteria

Criterion 1

Type: price

Options

Description: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKM75

Buyer, suppliers and contacts

Organisation 1

Name: Historic Environment Scotland
Id: GB-FTS-1169

Identifier

Legal Name: Historic Environment Scotland

Address

Street Address: Longmore House, Salisbury Place
Locality: Edinburgh
Region: UKM75
Postal Code: EH9 1SH
Country Name: United Kingdom

Contact

Telephone: +44 1316688866
Email: procurement@hes.scot

Roles

buyer

centralPurchasingBody

Details

Url: http://historicenvironment.scot ↗
Buyer Profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164 ↗

Classifications

Entry 1

Scheme: TED_CA_TYPE
Id: NATIONAL_AGENCY
Description: National or federal agency/office

Entry 2

Scheme: COFOG
Description: Heritage, Tourism, Built Environment, Conservation

Organisation 2

Name: GeoToolBox Iberica S.L.
Id: GB-FTS-84003

Identifier

Legal Name: GeoToolBox Iberica S.L.

Address

Street Address: Manuel Tovar 26, 1st floor
Locality: Madrid
Region: ES300
Postal Code: 28034
Country Name: Spain

Roles

supplier

Details

Scale: large

Organisation 3

Name: Edinburgh Sheriff Court
Id: GB-FTS-1033

Identifier

Legal Name: Edinburgh Sheriff Court

Address

Locality: Edinburgh
Country Name: United Kingdom

Roles

reviewBody

Award information

Award 1

Id: 098820-2026-HES/C/4380-1
Status: active

Related lots

Suppliers

Supplier 1

Id: GB-FTS-84003
Name: GeoToolBox Iberica S.L.

Contracts and changes

Entry 1

Id: 098820-2026-HES/C/4380-1
Award ID: 098820-2026-HES/C/4380-1
Status: active
Date Signed: 19 Oct 2026, 00:00

Value

Amount: 215,000
Currency: GBP

Recorded locations

Buyer location · Edinburgh · UKM75 · EH9 1SH · United Kingdom
Delivery location · UKM75

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS

087701-2026award, contract · 16 Sept 2026, 12:10
098820-2026award, contract · 20 Oct 2026, 10:22

PROCURAAXIS AWARD ANALYSIS

Award outcome intelligence

Evidence-bound analysis of the published award appears below the official tender and award information.

ANALYSIS PREVIEW

Award intelligence at a glance

Historic Environment Scotland published a VEAT notice for maintenance of legacy digital scanning equipment used by the National Collection of Aerial Photography. The source records an active, signed £215,000 contract with GeoToolBox Iberica S.L., while the only listed lot is marked cancelled.

Published outcome signals

Notice typeAward and contract notice / VEAT noticeEvidence: Process notice type is "award, contract"; description calls it a "Voluntary Ex-Ante Transparency (VEAT) Notice".
Award statusTwo award records are marked activeEvidence: Award IDs 087701-2026-HES/C/4380-1 and 098820-2026-HES/C/4380-1 both have status "active".
Contract statusActive contract recordEvidence: Contract 098820-2026-HES/C/4380-1 has status "active".

84% approved-analysis confidence2 supplier records analysed5 source limitations

SOURCE AND FRESHNESS

Traceable procurement data

Source: Find a Tender
Notice reference: 098820-2026
OCID: ocds-h6vhtk-06fafe
First published: 16 Sept 2026
Last checked: 20 Oct 2026, 11:57
Notice versions reviewed: 2

View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status: Approved for publication
Analysed: 20 Oct 2026

Read the analysis methodology →

AWARD OUTCOME

What happened

Published outcome

The published contract record identifies GeoToolBox Iberica S.L. as supplier for award 098820-2026-HES/C/4380-1 and gives a signed date of 19 October 2026. A separate active award record, 087701-2026-HES/C/4380-1, also names the same supplier but has no published value or award date.

Market significance

This is a specialist maintenance requirement for legacy scanning equipment, procured without prior competition on stated technical-exclusivity grounds.

AWARDED SUPPLIERS AND LOTS

2 supplier records analysed

GeoToolBox Iberica S.L.

90% confidence

Award 087701-2026-HES/C/4380-1 · Lots 1 · Unknown Unknown · Active award record

View supporting evidence

The supplied award-supplier record names GeoToolBox Iberica S.L. for award 087701-2026-HES/C/4380-1; no award value is supplied.

GeoToolBox Iberica S.L.

98% confidence

Award 098820-2026-HES/C/4380-1 · Lots 1 · 215000 GBP · Active award and contract record; signed date reported

View supporting evidence

Award 098820-2026-HES/C/4380-1 names GeoToolBox Iberica S.L.; its linked contract is active, valued at GBP 215,000, and has dateSigned 19 October 2026.

LIFECYCLE

Award or contract stage

Notice type

98% confidence

Award and contract notice / VEAT notice

View supporting evidence

Process notice type is "award, contract"; description calls it a "Voluntary Ex-Ante Transparency (VEAT) Notice".

Award status

95% confidence

Two award records are marked active

View supporting evidence

Award IDs 087701-2026-HES/C/4380-1 and 098820-2026-HES/C/4380-1 both have status "active".

Contract status

95% confidence

Active contract record

View supporting evidence

Contract 098820-2026-HES/C/4380-1 has status "active".

Signature status

98% confidence

Signed date reported: 19 October 2026

View supporting evidence

Contract record states dateSigned "2026-10-19T00:00:00+01:00".

Lot status

99% confidence

Cancelled

View supporting evidence

Lot 1 is marked "cancelled" in the tender data and supplied lots data.

VALUES

Published values explained

Published contract value

98% confidence

£215,000

View supporting evidence

Contract 098820-2026-HES/C/4380-1 states amount 215000 and currency GBP.

Value allocation

94% confidence

Allocated to contract/award 098820-2026-HES/C/4380-1 only

View supporting evidence

No value is supplied for award 087701-2026-HES/C/4380-1 or for Lot 1.

TIMELINE

Procurement timeline

First notice publication

98% confidence

16 September 2026

View supporting evidence

Release 087701-2026 has release_date 2026-09-16T12:10:26+01:00.

Contract signed date

98% confidence

19 October 2026

View supporting evidence

The active contract record states dateSigned 2026-10-19.

Latest supplied release

98% confidence

20 October 2026

View supporting evidence

Release 098820-2026 has release_date 2026-10-20T10:22:25+01:00.

Contract start and end

100% confidence

Unknown

View supporting evidence

No contract_start_at or contract_end_at is supplied.

SCOPE

What was awarded

Requirement

98% confidence

Maintenance services for digital scanning equipment used within the National Collection of Aerial Photography

View supporting evidence

Lot 1 description states this requirement.

Included services

98% confidence

Customer support, annual on-site preventative hardware maintenance, annual recalibration visit, and replacement fluorescent transmissive lamps

View supporting evidence

These services are listed in the Lot 1 description.

Classification

99% confidence

CPV 50430000 — Repair and maintenance services of precision equipment

View supporting evidence

Primary CPV classification supplied.

Delivery area

90% confidence

UKM75

View supporting evidence

The item delivery address specifies region UKM75.

Options

95% confidence

Authority reserves a discretionary option to request additional deliveries for partial replacements or extensions

View supporting evidence

Lot 1 options description states this right.

PROCEDURE

Procedure and competition

Procedure

99% confidence

Limited procedure without prior publication of a call for competition

View supporting evidence

Procurement method is "limited" and method details state "Award procedure without prior publication of a call for competition".

Stated rationale

98% confidence

Competition absent for technical reasons

View supporting evidence

The rationale says the legacy equipment is no longer commercially available and that necessary engineers and spare parts can only be provided by the supplier.

Evaluation criterion

90% confidence

Price

View supporting evidence

Lot 1 award criteria contains a price criterion.

Competition data

100% confidence

Number of bids and comparative evaluation information not supplied

View supporting evidence

No bid count, scores, or evaluation results are present in the supplied notice data.

CONTRACT TERMS

Published contract terms

Stated duration

95% confidence

60 months

View supporting evidence

The notice description states that the contract duration is to be 60 months.

Signature

98% confidence

Contract record reports signature on 19 October 2026

View supporting evidence

Contract dateSigned is 2026-10-19.

Start and end dates

100% confidence

Unknown

View supporting evidence

No start or end dates are published in the supplied fields.

COMMERCIAL VIEW

Commercial observations

Supply-market characteristic

96% confidence

The buyer states that specialist support engineers and spare-parts stock are available only from the supplier for this legacy equipment.

View supporting evidence

Published procurement-method rationale.

Commercial structure

97% confidence

Published value is available only for one of two active award records; it should not be treated as the value of both records combined.

View supporting evidence

Only contract linked to award 098820-2026-HES/C/4380-1 has a GBP 215,000 value; the other active award has no value.

ANALYSIS QUALITY

84%overall confidence

Confidence reflects the completeness and consistency of the published award data.

Reference: ocds-h6vhtk-06fafe
Analysed: 20 Oct 2026

APPROVED AWARD ANALYSIS

BUYER CONTEXT

Buyer context

Buyer

99% confidence

Historic Environment Scotland

View supporting evidence

Buyer name and buyer party legal name are Historic Environment Scotland.

Buyer type

95% confidence

National or federal agency/office

View supporting evidence

Buyer party classification is TED_CA_TYPE NATIONAL_AGENCY.

Buyer location

98% confidence

Edinburgh, United Kingdom

View supporting evidence

Buyer address is Longmore House, Salisbury Place, Edinburgh, EH9 1SH.

SUPPLIER CONTEXT

Supplier context

Supplier

98% confidence

GeoToolBox Iberica S.L.

View supporting evidence

The supplier party legal name and award supplier records state GeoToolBox Iberica S.L.

Supplier location

98% confidence

Madrid, Spain

View supporting evidence

Supplier party address gives Madrid, ES300, Spain.

Supplier identity status

95% confidence

Not applicable to the supplied Companies House verification workflow

View supporting evidence

Supplier verification status is "not_applicable"; no verified company name or number is supplied.

RENEWAL OUTLOOK

Renewal outlook

Renewal estimate

100% confidence

Unknown

View supporting evidence

Although a 60-month duration is stated, no explicit contract start or end date is supplied, so no renewal timing estimate can be calculated.

DATA QUALITY

Gaps and source limitations

Contradictory lifecycle data

99% confidence

The source simultaneously reports active awards and an active signed contract, but marks the sole listed lot as cancelled.

View supporting evidence

Awards and contract are active; Lot 1 status is cancelled.

Duplicate or related award records

98% confidence

Two active award IDs name the same supplier and lot, but only one is linked to a published contract value and signed date.

View supporting evidence

Awards 087701-2026-HES/C/4380-1 and 098820-2026-HES/C/4380-1 both relate to Lot 1 and GeoToolBox Iberica S.L.; contract data is linked only to the latter.

Unpublished dates and allocation detail

100% confidence

Information not supplied in the published notice: award dates, contract start/end dates, individual lot value, pricing breakdown, and basis for the relationship between the two award records.

View supporting evidence

Relevant supplied fields are null or absent.

Supplier verification scope

95% confidence

No Companies House verification result is supplied because the supplier verification status is not applicable.

View supporting evidence

supplierVerification status is "not_applicable" and verified company fields are null.

SOURCE DATA LIMITATIONS

Information not supplied in the published notice

The sole lot is marked cancelled, while the source also reports active awards and an active signed contract; the published data does not resolve this contradiction.
Two active award records refer to the same supplier and lot, but the source does not explain their relationship.
No award dates, contract start date, contract end date, individual lot value, bid count, bidder list, evaluation scores, pricing breakdown, or extension exercise details are supplied.
The stated 60-month duration cannot be converted into an end or renewal date without a published start date.
No Companies House verification result or company number is supplied for the Spanish supplier; supplier identity is reported from the source notice.

MARKET THEMES

Relevant award themes

COMMON QUESTIONS

About this award

Who is named as supplier?

GeoToolBox Iberica S.L. is named on both active award records.

What is the published contract value?

£215,000 is published for contract and award 098820-2026-HES/C/4380-1 only.

Was the contract signed?

The active contract record reports a signed date of 19 October 2026.

Is there a data issue in the notice?

Yes. The sole listed lot is marked cancelled despite active award and contract records.

ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.

Provision of Scanning Equipment Maintenance Services

Opportunity overview

Awarded to

GeoToolBox Iberica S.L.

GeoToolBox Iberica S.L.

Classification

Lots

Published notice details

Scope, procedure and submissions

Legal basis

Classification

Covered By

Procedure reasons

Lots and requirements

Award criteria

Criteria

Options

Items and delivery

Delivery locations

Buyer, suppliers and contacts

Identifier

Address

Contact

Roles

Details

Classifications

Identifier

Address

Roles

Details

Identifier

Address

Roles

Award information

Related lots

Suppliers

Contracts and changes

Value

Recorded locations

Notice and amendment history

Award intelligence at a glance

Published outcome signals

Traceable procurement data

Approved, evidence-bound analysis

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