AWARD OUTCOME
What happened
London Borough of Waltham Forest awarded and signed a contract for meeting pods with RAINBOW OFFICE DESIGN LIMITED. The contract is scheduled to run from 10 October 2026 to 10 October 2027.
Published outcomeOne active award and one active contract are recorded for supplier RAINBOW OFFICE DESIGN LIMITED, covering lot 1.
Market significanceThe signed contract value is £138,361.42 excluding VAT (£166,033.70 including VAT) for office-furniture-related meeting pods.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
RAINBOW OFFICE DESIGN LIMITED
99% confidenceAward 1 · Lots 1 · 138361.42 excluding VAT; 166033.70 including VAT GBP · Active award; active signed contract
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Award 1 names RAINBOW OFFICE DESIGN LIMITED as its supplier. Contract 1 is linked to awardID 1 and states £138,361.42 net and £166,033.70 gross.
LIFECYCLE
Award or contract stage
Procurement status
99% confidenceComplete
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The tender status is recorded as "complete" in the published contract details data.
Award status
99% confidenceActive
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Award 1 is recorded with status "active".
Contract status
99% confidenceActive; signed 7 October 2026
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Contract 1 has status "active" and dateSigned "2026-10-07T00:00:00+01:00".
Contract period
99% confidence10 October 2026 to 10 October 2027
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Contract 1 period startDate is 2026-10-10 and endDate is 2027-10-10.
VALUES
Published values explained
Contract value excluding VAT
99% confidence£138,361.42
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Contract 1 value.amount is 138361.42 GBP.
Contract value including VAT
99% confidence£166,033.70
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Contract 1 value.amountGross is 166033.7 GBP.
Published process maximum value
90% confidence£165,000
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The process record states value_max of 165000 GBP.
TIMELINE
Procurement timeline
Tender notice published
99% confidence10 September 2026, 16:20 BST
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Release history records tender notice 086082-2026 released at 2026-09-10T16:20:00+01:00.
Submission deadline
99% confidence21 September 2026, 12:00 BST
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The process record states submission_deadline 2026-09-21T12:00:00+01:00.
Contract signed
99% confidence7 October 2026
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Contract 1 dateSigned is 2026-10-07.
Contract details notice published
99% confidence7 October 2026, 14:38 BST
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The contract document and release history state publication at 2026-10-07T14:38:30+01:00.
Contract start
99% confidence10 October 2026
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Contract 1 period startDate is 2026-10-10.
Contract end
99% confidence10 October 2027
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Contract 1 period endDate is 2027-10-10.
SCOPE
What was awarded
Requirement
99% confidenceMeeting pods
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The procurement title is "LBWF Meeting Pods" and contract title is "Meeting Pods".
Specified product features
97% confidenceFramery Four Lite pods with adjustable preset lighting, adaptive ventilation, occupancy lights, touchscreen, 4G module, USB-C charging, air filter, table, sofas, exterior rails and power outlets.
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The published tender description lists these product requirements.
Classification
99% confidenceCPV 39000000 — Furniture (including office furniture), furnishings, domestic appliances excluding lighting, and cleaning products
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Award item 1 lists CPV 39000000 with this description.
Delivery geography
90% confidenceUnited Kingdom
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Award item 1 lists a delivery address with region UK and country GB.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen competition below threshold
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The tender records procurementMethod "open" and procurementMethodDetails "Below threshold - open competition".
Legal basis
99% confidenceProcurement Act 2023
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Tender legalBasis is UKPGA 2023/54.
Lots
99% confidenceOne lot recorded (lot 1)
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The tender contains lot 1, and award 1 is related to lot 1.
Competition data
99% confidenceInformation not supplied in the published notice.
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No tenderer count, bid values, evaluation scores or award rationale are present in the supplied data.
CONTRACT TERMS
Published contract terms
Contract title
99% confidenceMeeting Pods
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Contract 1 title is "Meeting Pods".
Duration
99% confidence12 months
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The stated period runs from 10 October 2026 to 10 October 2027.
VAT treatment
99% confidence£138,361.42 excluding VAT and £166,033.70 including VAT
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Contract 1 provides amount and amountGross.
Above-threshold status
99% confidenceNo
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Contract 1 records aboveThreshold as false.
COMMERCIAL VIEW
Commercial observations
Value comparison
88% confidenceThe gross signed-contract amount (£166,033.70) is £1,033.70 above the published process maximum (£165,000).
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Contract 1 amountGross is £166,033.70; the process record value_max is £165,000. The source does not state whether the process maximum is VAT-inclusive, so these figures may not be directly comparable.
Award structure
99% confidenceA single supplier is named for the sole recorded lot.
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Only lot 1 is present, and award 1 links that lot to RAINBOW OFFICE DESIGN LIMITED.
DATA QUALITY
Gaps and source limitations
Lot detail
99% confidenceLot 1 has no published title, description or individual value.
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The lot record contains only ID 1 and status complete.
Award date
99% confidenceInformation not supplied in the published notice.
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Award 1 has no award_date in the supplied award record.
Competition and evaluation
99% confidenceInformation not supplied in the published notice.
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No bid count, bidder list, scores, pricing breakdown or evaluation rationale is supplied.
Renewal and extension terms
99% confidenceInformation not supplied in the published notice.
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No extension or renewal provisions appear in the contract data.
Value comparability
99% confidenceThe published process maximum has no stated VAT basis.
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The process value_max is £165,000, while the contract separately states net and gross values; no basis is provided for the process maximum.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- Lot 1 title, description and individual value were not published.
- The award date was not supplied.
- Bid count, tenderer identities, evaluation scores, award rationale and pricing breakdown were not supplied.
- Extension and renewal terms were not supplied.
- The VAT basis of the published £165,000 process maximum was not supplied.
MARKET THEMES
Relevant award themes
LBWF Meeting PodsLondon Borough of Waltham ForestRAINBOW OFFICE DESIGN LIMITEDmeeting pods contractoffice furniture procurement
COMMON QUESTIONS
About this award
Who won the LBWF Meeting Pods contract?
RAINBOW OFFICE DESIGN LIMITED is named as the supplier for award 1 and its linked contract.
What is the contract value?
The contract value is £138,361.42 excluding VAT and £166,033.70 including VAT.
When does the contract run?
The published contract period is 10 October 2026 to 10 October 2027.
Was the contract signed?
Yes. The contract data explicitly records a signature date of 7 October 2026.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.