✓Tender information last checkedLast checked 20 Oct 2026, 15:27.
Opportunity overview
Caerphilly County Borough Council (the “Authority”) is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties (the “Contract”).The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council’s estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value.
Following the original publication of this opportunity, the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis). The revised timetable was not reflected in a corresponding notice on Sell2Wales.
This notice is therefore being issued to ensure transparency and equal visibility to the market and to formally publicise the revised procurement timetable applicable to this procurement exercise.
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
Id
CCBC/PS3008/26/AB
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
3. Enter your correct Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and User Name, then click "Register".
5. You will then receive an email from the system asking you follow a link to activate your account.
6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.
11. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.
14. You can now either complete your response or "Decline" this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
To allow sufficient time for clarification responses to be issued and considered by all interested bidders, the clarification deadline has been extended to 3 November 2026, and the tender submission deadline has been extended to 12:00 noon on 10 November 2026.
Id
099039-2026
Lots and requirements
Entry 1
Id
1
Title
Bargoed
Description
Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Bargoed.
Status
active
Has Renewal
Yes
Value
Including VAT
70,129.87
Amount
58,441.56
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price
Numbers
Entry 1
Number
100
Weight
percentageExact
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59
Renewal
Description
The contract can be extended up to 24 months at the sole discretion of the Council.
Entry 2
Id
2
Title
Ystrad / Tir Y Birth
Description
Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Ystrad / Tir Y Birth.
Status
active
Has Renewal
Yes
Value
Including VAT
37,402.6
Amount
31,168.83
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price
Numbers
Entry 1
Number
100
Weight
percentageExact
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59
Renewal
Description
The contract can be extended up to 24 months at the sole discretion of the Council.
Entry 3
Id
3
Title
Blackwood
Description
Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Blackwood.
Status
active
Has Renewal
Yes
Value
Including VAT
116,883.12
Amount
97,402.6
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price
Numbers
Entry 1
Number
100
Weight
percentageExact
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59
Renewal
Description
The contract can be extended up to 24 months at the sole discretion of the Council.
Entry 4
Id
4
Title
Risca
Description
Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Risca.
Status
active
Has Renewal
Yes
Value
Including VAT
51,428.57
Amount
42,857.14
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price
Numbers
Entry 1
Number
100
Weight
percentageExact
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59
Renewal
Description
The contract can be extended up to 24 months at the sole discretion of the Council.
Entry 5
Id
5
Title
Caerphilly
Description
Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties in Caerphilly.
Status
active
Has Renewal
Yes
Value
Including VAT
84,155.84
Amount
70,129.87
Currency
GBP
Award criteria
Criteria
Criterion 1
Type
price
Name
Price
Numbers
Entry 1
Number
100
Weight
percentageExact
Suitability
Sme
Yes
Vcse
Yes
Contract period
Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2030, 23:59
Renewal
Description
The contract can be extended up to 24 months at the sole discretion of the Council.
3 published notice versions reviewed by ProcuraAxis.
3 VERSIONS
1
083770-2026Tender notice on Find a Tender ·
2
091158-2026Tender notice on Find a Tender ·
3
099039-2026Tender notice on Find a Tender ·
PROCURAAXIS ANALYSIS
ProcuraAxis Analysis
Our approved analysis of the opportunity appears below the official tender information.
ANALYSIS PREVIEW
Opportunity intelligence at a glance
Caerphilly County Borough Council is running an open tender for window cleaning and associated cleaning across its corporate properties. The work covers external glazing, internal communal windows, canopies and guttering, split into five geographic lots. The stated tender deadline is 10 November 2026 at 12:00 UTC.
Who this may suit
Suitable for suppliers able to deliver commercial window-cleaning and associated property-cleaning services across one or more of the named Caerphilly County Borough areas. Explicit qualification, insurance and accreditation requirements are not supplied.
Key points identified
Service scopeWindow cleaning and associated cleans, including external glazing, internal communal windows, canopies and guttering.Evidence: “The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering”
Property typeCaerphilly County Borough Council corporate properties.Evidence: “Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties”
Lot structureFive location-based lots: Bargoed; Ystrad / Tir Y Birth; Blackwood; Risca; and Caerphilly.Evidence: Lots 1–5 are respectively titled “Bargoed”, “Ystrad / Tir Y Birth”, “Blackwood”, “Risca”, and “Caerphilly”.
94% approved-analysis confidence6 supplier criteria identified3 risks or unknowns
ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.
Caerphilly County Borough Council is running an open tender for window cleaning and associated cleaning across its corporate properties. The work covers external glazing, internal communal windows, canopies and guttering, split into five geographic lots. The stated tender deadline is 10 November 2026 at 12:00 UTC.
Who this may suit
Suitable for suppliers able to deliver commercial window-cleaning and associated property-cleaning services across one or more of the named Caerphilly County Borough areas. Explicit qualification, insurance and accreditation requirements are not supplied.
Key deliverables
Cleaning of external glazing
Cleaning of internal communal windows
Cleaning of canopies
Cleaning of guttering
Associated cleans for corporate properties
SUPPLIER REQUIREMENTS
6 criteria identified
Service scope
99% confidence
Window cleaning and associated cleans, including external glazing, internal communal windows, canopies and guttering.
View supporting evidence
“The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering”
Property type
99% confidence
Caerphilly County Borough Council corporate properties.
View supporting evidence
“Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council’s Corporate Properties”
Lot structure
99% confidence
Five location-based lots: Bargoed; Ystrad / Tir Y Birth; Blackwood; Risca; and Caerphilly.
View supporting evidence
Lots 1–5 are respectively titled “Bargoed”, “Ystrad / Tir Y Birth”, “Blackwood”, “Risca”, and “Caerphilly”.
Supplier eligibility requirements
98% confidence
Unknown.
View supporting evidence
No eligibility, financial standing, insurance, exclusion or selection criteria are supplied.
SME suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_sme is null.
VCSE suitability
99% confidence
Unknown.
View supporting evidence
suitable_for_vcse is null.
COMMERCIAL AND DELIVERY
Contract intelligence
Commercial
Maximum stated total value
99% confidence
GBP 300,000.
View supporting evidence
process.value_max: 300000 GBP.
Lot 1 value
99% confidence
GBP 58,441.56.
View supporting evidence
Lot 1 (Bargoed) value_amount: 58441.56 GBP.
Lot 2 value
99% confidence
GBP 31,168.83.
View supporting evidence
Lot 2 (Ystrad / Tir Y Birth) value_amount: 31168.83 GBP.
Lot 3 value
99% confidence
GBP 97,402.60.
View supporting evidence
Lot 3 (Blackwood) value_amount: 97402.6 GBP.
Lot 4 value
99% confidence
GBP 42,857.14.
View supporting evidence
Lot 4 (Risca) value_amount: 42857.14 GBP.
Lot 5 value
99% confidence
GBP 70,129.87.
View supporting evidence
Lot 5 (Caerphilly) value_amount: 70129.87 GBP.
Contract term and payment terms
99% confidence
Unknown.
View supporting evidence
Contract start/end dates and payment terms are not supplied.
Delivery
Delivery region
98% confidence
UKL16, United Kingdom.
View supporting evidence
Delivery location: region “UKL16”, country “United Kingdom”.
Lot delivery areas
99% confidence
Bargoed; Ystrad / Tir Y Birth; Blackwood; Risca; and Caerphilly.
View supporting evidence
Each lot description assigns the services to corporate properties in its named area.
process.submission_deadline and each lot submission_deadline: “2026-11-10T12:00:00+00:00”.
Submission platform
90% confidence
Proactis is referenced for clarification and tender-deadline communications; submission instructions are otherwise unknown.
View supporting evidence
“the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis)”
RISKS AND UNKNOWNS
Points requiring attention
Revised timetable publication limitation
99% confidence
The authority states that revised clarification and tender-submission deadlines were communicated via Proactis but were not reflected in a corresponding Sell2Wales notice. Bidders should rely on the stated current deadline and check Proactis for procurement communications.
View supporting evidence
“The revised timetable was not reflected in a corresponding notice on Sell2Wales.”
Unstated tender conditions
98% confidence
Insurance, certifications, workforce requirements, method statements, pricing basis, site schedules and award criteria are unknown from the supplied data.
View supporting evidence
No such requirements are supplied in the opportunity fields or lot descriptions.
Contract duration unknown
99% confidence
Mobilisation and resourcing duration cannot be assessed because contract dates are not supplied.
View supporting evidence
contract_start_at and contract_end_at are null.
ProcuraAxis analysis supplements, but does not replace, the original notice and tender documents. Always verify eligibility, deadlines and commercial terms with the issuing authority.
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