AWARD OUTCOME
What happened
Science Museum Group awarded Hybrid Meeting Room Support to BECHTLE LIMITED following a below-threshold open competition. The published contract record states that the contract was signed on 2 October 2026, starts on 9 October 2026 and ends on 31 August 2027.
Published outcomeA single active award (award 1, lot 1) names BECHTLE LIMITED as supplier. The active contract record gives a net value of £17,695 and a gross value of £21,234.
Market significanceThis is a small specialist support requirement for Yealink video-conferencing and Microsoft Teams meeting rooms, covering associated audio-visual, installation, repair and maintenance service classifications.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
BECHTLE LIMITED
99% confidenceAward 1 · Lots 1 · £17,695 net (£21,234 gross) GBP · Verified supplier; active award and contract
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Award 1 names supplier GB-COH-03283032. Supplier verification matches company number 03283032 to BECHTLE LIMITED. Contract 1 is linked to award 1 and records the stated values.
LIFECYCLE
Award or contract stage
Tender notice published
99% confidence26 August 2026
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Release history records Tender notice on Find a Tender dated 2026-08-26.
Award and contract notice published
99% confidence9 October 2026
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Release history and contract document record a Contract details notice published on 2026-10-09.
Award status
99% confidenceActive
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Award 1 has status active.
Contract status
99% confidenceActive
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Contract 1 has status active.
Contract signature
99% confidence2 October 2026
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Contract 1 explicitly gives dateSigned as 2026-10-02.
Contract start
99% confidence9 October 2026
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Contract 1 period startDate is 2026-10-09.
Contract end
99% confidence31 August 2027
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Contract 1 period endDate is 2027-08-31.
VALUES
Published values explained
Published contract value, excluding VAT
99% confidence£17,695
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Contract 1 value.amount is 17695 GBP.
Published contract value, including VAT
99% confidence£21,234
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Contract 1 value.amountGross is 21234 GBP.
Tender-level maximum value
86% confidence£17,000
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Process record gives value_max as 17000 GBP.
TIMELINE
Procurement timeline
Tender publication
99% confidence26 August 2026
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Tender release dated 2026-08-26.
Submission deadline
99% confidence7 September 2026, 17:00 BST
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Process submission_deadline is 2026-09-07T17:00:00+01:00.
Contract signed
99% confidence2 October 2026
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Contract dateSigned is 2026-10-02.
Contract commencement
99% confidence9 October 2026
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Contract period startDate is 2026-10-09.
Contract expiry
99% confidence31 August 2027
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Contract period endDate is 2027-08-31.
SCOPE
What was awarded
Requirement
99% confidenceHybrid Meeting Room Support
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Process title is Hybrid Meeting Room Support.
Technology context
99% confidenceSupport for meeting rooms using Yealink video conferencing with Microsoft Teams
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Published description states that SMG meeting rooms use Yealink video conferencing with Microsoft Teams.
Service and equipment classifications
98% confidenceAudio-visual and video equipment, installation, and repair and maintenance services
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Award item classifications include video and audio equipment plus installation and maintenance CPV codes.
Lot structure
99% confidenceOne published lot (lot 1)
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Tender and award data identify lot 1 only.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen competition, below threshold
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Tender procurementMethod is open and procurementMethodDetails is Below threshold - open competition.
Main category
99% confidenceServices
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Process and award identify services as the main procurement category.
Competition results
99% confidenceNumber of tenders and evaluation results not published
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No bid count, bidder list, scores or evaluation narrative is supplied.
CONTRACT TERMS
Published contract terms
Term
99% confidence9 October 2026 to 31 August 2027
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Contract 1 period specifies these start and end dates.
Signature status
99% confidenceExplicitly recorded as signed on 2 October 2026
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Contract 1 contains dateSigned 2026-10-02.
Extension or renewal options
99% confidenceUnknown
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No extension, option or renewal terms are supplied in the published record.
COMMERCIAL VIEW
Commercial observations
Award structure
99% confidenceSingle-supplier award for the sole published lot
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Award 1 names one supplier and relates to lot 1; only lot 1 is published.
Value interpretation
97% confidenceThe contract record publishes both net and gross values; the tender-level maximum is lower than the published net contract value.
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Process value_max is £17,000, while contract values are £17,695 net and £21,234 gross.
Incumbency
98% confidenceA prior support contract had expired, but the prior supplier and any relationship to the winner are not published.
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Description confirms expiry of the current support management contract but identifies no incumbent.
DATA QUALITY
Gaps and source limitations
Published value discrepancy
99% confidenceThe tender-level maximum (£17,000) differs from the contract's published net value (£17,695). The record does not explain the difference.
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Process value_max is 17000 GBP; contract value.amount is 17695 GBP.
Evaluation information
99% confidenceInformation not supplied in the published notice: tender count, bid prices, evaluation scores, award rationale and savings.
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No such fields or narrative are included in the supplied record.
Lot detail
99% confidenceLot 1 has no published title, description or separate lot value.
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Lot 1 is supplied without title, description or value.
Supplier identity quality
99% confidenceSupplier identity is verified by company number. The notice name 'Bechtle Ltd' corresponds to verified legal name BECHTLE LIMITED.
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Verification status is verified using company number 03283032; nameMismatch is false.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The tender-level maximum value (£17,000) differs from the published net contract value (£17,695), and no explanation is supplied.
- Information not supplied in the published notice: bid count, tender prices, evaluation methodology, scores, award rationale, savings and detailed pricing.
- No title, description or individual value is published for lot 1.
- No extension, renewal or break-option terms are published; the recompetition timing is only an estimate based on the explicit end date.
- The previous support contract is said to have expired, but its supplier, value and terms are not published.
MARKET THEMES
Relevant award themes
Science Museum GroupBECHTLE LIMITEDHybrid Meeting Room SupportYealinkMicrosoft Teamsaudio visual supportFind a Tender
COMMON QUESTIONS
About this award
Who won the Hybrid Meeting Room Support contract?
BECHTLE LIMITED, verified against company number 03283032, is named on the sole active award.
What is the published contract value?
The contract record states £17,695 excluding VAT and £21,234 including VAT.
When does the contract run?
It was signed on 2 October 2026, starts on 9 October 2026 and ends on 31 August 2027.
What support is covered?
The requirement concerns support for Science Museum Group meeting rooms using Yealink video conferencing with Microsoft Teams.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.