AWARD OUTCOME
What happened
The Police & Crime Commissioner for Sussex, also acting for Surrey, has published a pending award decision for a single-lot communications and digital data exploitation solution. The named, verified supplier is FORENSIC ANALYTICS LTD. The notice does not evidence a signed or active contract.
Published outcomeAward 1 is pending for FORENSIC ANALYTICS LTD, subject to the stated standstill period and planned signature milestone.
Market significanceThis is an open-procedure, above-threshold public-safety technology procurement with a stated potential maximum duration of eight years including extensions.
AWARDED SUPPLIERS AND LOTS
1 supplier record analysed
FORENSIC ANALYTICS LTD
99% confidenceAward 1 · Lots 1 · £2,952,627.54 GBP · Pending award
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Award 1 names supplier GB-COH-08606475. Supplier verification matches company number 08606475 to FORENSIC ANALYTICS LTD. The award value is £2,952,627.54; there is one named supplier and one related lot.
LIFECYCLE
Award or contract stage
Current award status
99% confidencePending award decision
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Award 1 has status "pending"; the notice says an award decision has been made.
Contract conclusion status
99% confidenceNot evidenced as signed or active
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The award has a scheduled future signature date of 2 November 2026; no signed-contract record is supplied.
Standstill period
99% confidenceEnds 20 October 2026, 23:59:59 BST
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Award 1 standstillPeriod.endDate is 2026-10-20T23:59:59+01:00.
VALUES
Published values explained
Pending award value
99% confidence£2,952,627.54 gross
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Award 1 value.amountGross is 2952627.54 GBP.
Opportunity-level maximum value
95% confidence£2,374,000
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The process record gives value_max as 2374000 GBP.
Value inconsistency
99% confidencePublished award value exceeds the opportunity-level maximum by £578,627.54
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Award 1 is £2,952,627.54 gross, while process value_max is £2,374,000. The source does not explain the difference.
Extension assumption
96% confidenceNotice states that its listed contract value assumes all extensions are taken
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Tender description says the listed value assumes all extensions are undertaken for a full eight-year contract.
TIMELINE
Procurement timeline
Tender notice published
99% confidence25 August 2026
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Release history records tender notice 080930-2026 on 2026-08-25.
Submission deadline
99% confidence21 September 2026, 12:00 BST
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Process submission_deadline is 2026-09-21T12:00:00+01:00.
Award decision date
99% confidence9 October 2026
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Award 1 date is 2026-10-09.
Award notice published
99% confidence9 October 2026
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Award notice document 095743-2026 was published on 2026-10-09.
Planned signature date
99% confidence2 November 2026
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Award milestone type futureSignatureDate is scheduled for 2026-11-02.
Planned initial contract term
99% confidence1 December 2026 to 30 November 2029
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Award contractPeriod startDate is 2026-12-01 and endDate is 2029-11-30.
Maximum possible end date
99% confidence30 November 2034
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Award contractPeriod.maxExtentDate is 2034-11-30.
SCOPE
What was awarded
Requirement
99% confidenceCommunications and digital data exploitation solution
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Process title and description identify the requirement.
Lot structure
99% confidenceSingle lot (Lot 1)
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Tender description says the requirement was tendered as a single lot; award 1 relates to Lot 1.
Category
98% confidenceGoods, with software, IT services and public-safety classifications
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Process main_category is goods. Award item lists CPV 48900000, 72222300 and 75240000.
Licence flexibility
98% confidenceAuthority may increase or decrease licences as required
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Award options description states this licence-volume option.
PROCEDURE
Procedure and competition
Procedure
99% confidenceOpen procedure
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Tender procurementMethodDetails is "Open procedure".
Threshold status
99% confidenceAbove threshold
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Award 1 aboveThreshold is true.
Evaluation outcome
95% confidenceAward decision reported after evaluation under the ITT process
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Tender description states that an award decision followed evaluation in line with the ITT documentation.
Competition data
99% confidenceNumber of bids, bidders and scoring are unknown
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Information not supplied in the published notice data.
CONTRACT TERMS
Published contract terms
Initial term
99% confidence3 years
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The description states a three-year contract; supplied dates run from 1 December 2026 to 30 November 2029.
Extension terms
99% confidenceUp to five extensions of 12 months each
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Award renewal description states "5 x 12 month extensions."
Maximum term
98% confidence8 years, if all stated extensions are used
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Tender description and maxExtentDate support a maximum end date of 30 November 2034.
Start status
99% confidencePlanned start: 1 December 2026; not confirmed commenced
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The date appears in the pending award's contractPeriod; no active or signed contract record is supplied.
COMMERCIAL VIEW
Commercial observations
Commercial structure
94% confidenceThe published value is described as based on known requirements and includes an assumed percentage increase for extensions
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Tender description states both assumptions but does not disclose the percentage or price schedule.
Demand variability
98% confidenceLicence volumes may be adjusted during the arrangement
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Options permit the authority to increase or decrease licences as required.
Award finality
99% confidenceCommercial outcome remains subject to standstill and planned signature
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Award status is pending, standstill ends 20 October 2026, and signature is scheduled for 2 November 2026.
DATA QUALITY
Gaps and source limitations
Publication status
99% confidencePending award, not a concluded contract
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Award 1 status is pending and a future signature milestone is scheduled.
Value discrepancy
99% confidenceThe award value and opportunity-level maximum are inconsistent
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£2,952,627.54 award value exceeds £2,374,000 process value_max; no reconciliation is supplied.
Supplier identity
99% confidenceVerified legal identity available
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Company-number verification identifies FORENSIC ANALYTICS LTD, number 08606475.
Unpublished detail
99% confidenceInformation not supplied in the published notice: bid count, scores, pricing breakdown, individual lot value and rationale for selection
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No such fields are present in the supplied notice data.
SOURCE DATA LIMITATIONS
Information not supplied in the published notice
- The award is pending and the supplied evidence does not show that a contract has been signed, commenced or is active.
- The £2,952,627.54 gross award value exceeds the £2,374,000 opportunity-level maximum; the notice does not reconcile these figures.
- Information not supplied in the published notice: number of tenders received, bidder identities beyond the named awardee, evaluation scores, award rationale, pricing breakdown and individual lot value.
- The notice states that its value assumes all extensions and a percentage increase, but does not state the percentage or detailed calculation.
MARKET THEMES
Relevant award themes
FORENSIC ANALYTICS LTDSussex Police and Crime Commissionercommunications and digital data exploitationpublic safety softwareFind a TenderJPS3051
COMMON QUESTIONS
About this award
Who is the named supplier?
The pending award names FORENSIC ANALYTICS LTD, verified against Companies House number 08606475.
Has the contract been signed?
No. The supplied data records a pending award and a planned signature date of 2 November 2026; it does not evidence a signed contract.
What is the potential contract duration?
The initial planned term is three years, with up to five 12-month extensions, giving a maximum possible term of eight years.
What is the published award value?
The pending award value is £2,952,627.54 gross. This differs from the process-level maximum of £2,374,000, and the source does not explain the difference.
ProcuraAxis award analysis supplements, but does not replace, the official award notice, contract data or procurement documents. “Awarded” does not by itself prove that a contract has been signed.