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PROCUREMENT OPPORTUNITY

Tender for the provision of General Management and Staffing for the Winter Shelter Provision

Herefordshire Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 16 Oct 2026, 18:51.

Opportunity overview

Herefordshire Council is seeking to appoint an experienced Supplier to provide the management and staffing of a Winter Shelter Service for adults experiencing rough sleeping within Hereford. The service forms part of the Council's statutory homelessness prevention and relief duties under the Homelessness Reduction Act 2017 and supports the objectives of the Herefordshire Homeless Prevention and Rough Sleeping Strategy 2026-2031. The successful Supplier will be responsible for the operational management of Council-provided emergency accommodation, including resident check-in and check-out, overnight waking cover, welfare monitoring, risk management, safeguarding, property security, and day-to-day service delivery. The accommodation provides dormitory-style provision for up to 16 individuals together with two additional single-person pods, offering an immediate off-the-streets response during the winter period. The contract is expected to commence on 2 November 2026 and continue until 29 April 2027, with the option to extend for up to three further winter delivery periods (November to April), subject to funding, governance approvals, demand, and satisfactory Supplier performance. The estimated total contract value is up to £360,000 over the full potential term, with a maximum budget of £90,000 per winter delivery period. The procurement is being conducted using the Open Procedure under the Procurement Act 2023. The Council is seeking a Supplier with demonstrable experience of working with individuals experiencing homelessness, multiple disadvantage, trauma, mental health needs, substance misuse, and other complex support requirements, and which can deliver a safe, trauma-informed, and person-centred service.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CARING FOR COMMUNITIES AND PEOPLE

Matched by number
Published award value
£360k
Awarded
15 Oct 2026
Award ID
1
Status
pending
Identifier
GB-COH 03002869
Location
Cheltenham, UKK13, GL50 1TH, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06eb7c
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Herefordshire Council
Id
GB-PPON-PDTG-2978-LHCN

Identifier

Scheme
GB-PPON
Id
PDTG-2978-LHCN

Address

Street Address
Herefordshire Council, Plough Lane
Locality
Hereford
Postal Code
HR4 0LE
Country
GB
Country Name
United Kingdom
Region
UKG11

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
CARING FOR COMMUNITIES AND PEOPLE
Id
GB-COH-03002869

Identifier

Scheme
GB-COH
Id
03002869

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPPD-4888-TVMH

Address

Street Address
Wolseley House
Locality
Cheltenham
Postal Code
GL50 1TH
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

supplier

Details

Scale
sme
Vcse
Yes
Public Service Mission Organization
No
Sheltered Workshop
No

Control

Description
Name: Michael Ratcliffe Month and Year of Birth: November 1945 Type: Trustee of a trust Category: Person with significant control (PSC) Registration Date: 19 December 2016 Control Conditions: Has other significant influence or control Registered Address: Wolseley House, Oriel Road, Cheltenham, GL50 1TH, UK

Award information

Award 1
Id
1
Title
GENERAL MANAGEMENT AND STAFFING OF THE WINTER SHELTER PROVISON SERVICES
Status
pending
Date
16 Oct 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
16 Oct 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85311000
Description
Social work services with accommodation

Delivery locations

Entry 1
Region
UKG11
Country
GB
Country Name
United Kingdom

Value

Including VAT
432,000
Amount
360,000
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-03002869
Name
CARING FOR COMMUNITIES AND PEOPLE

Standstill Period

Ends
27 Oct 2026, 23:59

Contract period

Starts
2 Nov 2026, 00:00
Ends
29 Apr 2027, 23:59
Max Extent Date
29 Apr 2030, 23:59

Renewal

Description
Subject to further internal governance, MHCLG funding, budget approval, demand, and satisfactory Supplier performance, the Council reserves the right to extend the contract for up to a maximum of 36 months. Any extension would comprise separate winter shelter delivery periods rather than continuous provision, with the service delivered on a seasonal basis (November to April only).

Related lots

1

Subcontracting

Subcontracts

Entry 1
Id
1
Description
None.

Main Contractors

Entry 1
Id
GB-COH-03002869
Name
CARING FOR COMMUNITIES AND PEOPLE

Documents

Entry 1
Id
098213-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
16 Oct 2026, 17:23
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
28 Oct 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Hereford · UKG11 · HR4 0LE · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 080808-2026Tender notice on Find a Tender ·
  2. 098213-2026Contract award notice on Find a Tender ·

PROCURAAXIS AWARD ANALYSIS

Award outcome intelligence

Evidence-bound analysis of the published award appears below the official tender and award information.

ANALYSIS PREVIEW

Award intelligence at a glance

Herefordshire Council has announced a pending award to CARING FOR COMMUNITIES AND PEOPLE for management and staffing of its winter shelter service in Hereford. The notice does not confirm that a contract has been signed.

Published outcome signals

  • Notice statusContract award notice published; award status is pending.Evidence: The notice is labelled "Contract award notice on Find a Tender" and award 1 has status "pending".
  • Contract conclusionNot confirmed.Evidence: The award is pending and a future signature date is scheduled for 28 October 2026.
  • Standstill end27 October 2026, 23:59:59 UTC.Evidence: Award 1 states a standstillPeriod endDate of 2026-10-27T23:59:59+00:00.
97% approved-analysis confidence1 supplier record analysed4 source limitations

SOURCE AND FRESHNESS

Traceable procurement data

Source
Find a Tender
Notice reference
098213-2026
OCID
ocds-h6vhtk-06eb7c
First published
25 Aug 2026
Last checked
16 Oct 2026, 18:51
Notice versions reviewed
2
View Find a Tender notice ↗

HOW THIS WAS PREPARED

Approved, evidence-bound analysis

ProcuraAxis structures information found in published procurement records, checks the result for consistency and publishes only approved analysis. Confidence describes the completeness and consistency of the available source information; it is not a guarantee of eligibility or contract award.

Analysis status
Approved for publication
Analysed
16 Oct 2026
Read the analysis methodology →